Senior RFP Analyst

Keyloop bridges the gap between dealers, manufacturers, technology suppliers and car buyers. We empower car dealers and manufacturers to fully embrace digital transformation by creating innovative technology that makes selling cars better for our customers, and buying and owning cars better for theirs. We use cutting-edge technology to link our clients’ systems, departments and sites. We provide an open technology platform that’s shaping the industry for the future. We use data to help clients become more efficient, increase profitability and give more customers an amazing experience.

The RFP Senior Analyst plays a critical role in driving both data-driven decision-making and best-in-class Request for Proposal (RFP) processes across Keyloop. In this role, you will work closely with cross-functional teams across the organization, raising the profile of RFP processes and championing best practices. You will coordinate tender response preparation, provide governance, and ensure customer deadlines are consistently met. This role also involves building strong relationships across departments and hierarchies, reviewing content from multiple authors, standardizing content structure, and suggesting improvements. By combining analytical rigor with process excellence, you will deliver actionable insights, improve operational efficiency, and enhance the quality and consistency of Keyloop’s RFP and tender responses.

Duties and Responsibilities

• Own end-to-end RFP bid preparation and management.
• Co-ordinate proposal development and tender response processes across the organisation, often within tight deadlines.
• Collate, review, and standardise content from multiple disparate sources, providing corrections and suggesting improvements as appropriate.
• Compile response documentation and format to meet corporate brand guidelines and templates.
• Adhere to internal company processes and governance requirements as part of the response process.
• Engage with customer procurement departments as applicable to obtain documentation and clarifications as needed.
• Engage with colleagues across the organization, including sales, professional services, legal, finance, product, IT, and marketing.
• Use persuasive skills to ensure tender processes complete accurately and on-time.
• Assist sales and product teams with pre- and post- tender processes as required.
• Ensure appropriate use of tender management tools (Loopio) within the organisation.
• Communicate findings clearly to both technical and non-technical audiences.

Skills and Experience

• 5+ years of experience in RFP/proposal management, preferably in a SaaS environment.
• APMP Foundation Certification.
• Ability to influence stakeholders and drive decision-making through data storytelling.
• End-to-end RFP process management.
• Strong planning and organisational skills along with strong prioritisation skills.
• Ability to multitask in a fast-paced environment.
• High attention to detail.
• Expertise in Microsoft Office tools (Word, Excel, PowerPoint), including ability to exploit advanced features of the tools to aid authoring of large documents with content from multiple sources.
• Excellent command of written English. Fluency in additional languages would be considered an advantage.
• Experience with tender management / proposal tools such as Loopio would be an advantage.
• Strong interpersonal skills and the ability to collaborate across diverse teams.

Nice-to-have: Knowledge of AI, machine learning concepts, or experience applying AI tools for BAU, analytics or process automation.

Why join us?

We’re on a journey to become market leaders in our space – and with that comes some incredible opportunities. Collaborate and learn from industry experts from all over the globe. Work with game-changing products and services. Get the training and support you need to try new things, adapt to quick changes and explore different paths. Join Keyloop and progress your career, your way.

An inclusive environment to thrive

We’re committed to fostering an inclusive work environment. One that respects all dimensions of diversity. We promote an inclusive culture within our business, and we celebrate different employees and lifestyles – not just on key days, but every day.

Be rewarded for your efforts

We believe people should be paid based on their performance so our pay and benefits reflect this and are designed to attract the very best talent. We encourage everyone in our organisation to explore opportunities which enable them to grow their career through investment in their development but equally by working in a culture which fosters support and unbridled collaboration.

Keyloop doesn’t require academic qualifications for this position. We select based on experience and potential, not credentials. We are also an equal opportunity employer committed to building a diverse and inclusive workforce. We value diversity and encourage candidates of all backgrounds to apply.