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- Tasks: Manage and organise documents while ensuring accuracy and compliance.
- Company: Join a dynamic team in Oldham focused on effective document management.
- Benefits: Enjoy perks like a cycle to work scheme, on-site parking, and generous holiday allowance.
- Why this job: Perfect for detail-oriented individuals who thrive in structured environments and value customer service.
- Qualifications: GCSE or equivalent preferred; 5 years of documentation experience is a plus.
- Other info: Work hours are Monday to Thursday, with a half-day on Friday.
The predicted salary is between 20000 - 30000 £ per year.
Position: Document Specialist Location: Oldham Salary: £20k £30k Hours: 07:45 – 16:30 Mon – Thurs (8.25hrs + 30-minute lunch) 07:45 – 12:45 Friday (5 hours) My client is seeking a detail-oriented and proactive Document Specialist to join their team. The ideal candidate will play a crucial role in managing, organising, and maintaining various documents and records within the organisation. This position requires strong analytical skills and a commitment to providing excellent customer service while ensuring that all documentation is accurate and up-to-date. This role is perfect for individuals who thrive in a structured environment and are passionate about ensuring that information is managed effectively within an organisation. Duties: * Organise and maintain electronic and physical document filing systems to ensure easy retrieval of information. * Review, analyse, and verify documents for accuracy, legibility and completeness before processing. * Assist in the preparation of reports, presentations, and other documentation as required. * Provide exceptional customer service by responding to inquiries regarding document status and procedures. * Collaborate with team members to streamline document management processes and improve efficiency. * Ensure compliance with organisational policies and regulatory requirements related to document handling. * Conduct regular audits of documentation to maintain data integrity and security. Skills: * Strong organisational skills with the ability to manage multiple tasks efficiently. * Excellent customer service skills, demonstrating professionalism in all interactions. * Proficient in administrative tasks including data entry, filing, and record keeping. * Ability to analyse information critically and make informed decisions based on findings. * Familiarity with document management software and Microsoft Office Suite is advantageous. * Attention to detail is essential for maintaining accuracy in documentation processes. * Documentation: 5 years (preferred) * GCSE or equivalent (preferred) Benefits: * Cycle to work scheme * On-site parking * Overtime Rate X 1.33 * Holidays: 25 + Bank Holidays
Document Specialist employer: Key Selection Recruitment Limited
Contact Detail:
Key Selection Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Specialist
✨Tip Number 1
Familiarise yourself with document management software and tools commonly used in the industry. This will not only boost your confidence but also demonstrate your proactive approach to the role during interviews.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed documents or records in previous roles. Be ready to discuss specific challenges you faced and how you overcame them.
✨Tip Number 3
Research the company’s values and culture to tailor your conversations during networking or interviews. Showing that you align with their mission can set you apart from other candidates.
✨Tip Number 4
Practice your customer service skills by engaging in mock scenarios where you respond to inquiries about document status. This will prepare you for the customer-facing aspects of the Document Specialist role.
We think you need these skills to ace Document Specialist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Document Specialist role. Emphasise your organisational skills, attention to detail, and any experience with document management software.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the position. Mention specific duties from the job description, such as managing filing systems or providing customer service, and explain how your background makes you a great fit.
Highlight Relevant Experience: In your application, focus on any previous roles where you managed documents or provided administrative support. Use concrete examples to demonstrate your analytical skills and ability to maintain data integrity.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Document Specialist role.
How to prepare for a job interview at Key Selection Recruitment Limited
✨Showcase Your Organisational Skills
As a Document Specialist, strong organisational skills are key. Be prepared to discuss specific examples of how you've managed documents or filing systems in the past. Highlight any tools or methods you used to keep everything in order.
✨Demonstrate Attention to Detail
Attention to detail is crucial for this role. During the interview, mention instances where your meticulous nature helped prevent errors or improved processes. You might even want to bring a sample of your work that showcases your accuracy.
✨Prepare for Customer Service Scenarios
Exceptional customer service is part of the job. Think of examples where you successfully handled inquiries or resolved issues. Be ready to role-play a scenario where you assist a colleague or client with document-related questions.
✨Familiarise Yourself with Relevant Software
Knowledge of document management software and Microsoft Office Suite is advantageous. Brush up on these tools before the interview and be ready to discuss your experience with them. If you have certifications or training, make sure to mention those too!
