At a Glance
- Tasks: Support the sales team in processing vehicle sales and managing customer relationships.
- Company: Dynamic motor industry company in Southampton with a busy and supportive team.
- Benefits: Competitive salary, Monday to Friday hours, and a collaborative work environment.
- Other info: Opportunity for growth and development within a thriving team.
- Why this job: Join a vital role in a fast-paced industry and make a real impact on customer satisfaction.
- Qualifications: Previous administration experience, strong organisational skills, and excellent communication abilities.
The predicted salary is between 28000 - 28000 £ per year.
I am looking for a detail-oriented and proactive Sales Administrator to join a busy team in the motor industry. The successful candidate will play a vital role in supporting the sales department, ensuring the smooth processing of vehicle sales from initial enquiry to final handover. You will act as the key link between customers, sales executives, finance, and aftersales teams, ensuring all paperwork and compliance requirements are met to the highest standard. You will also support the Sales Director ensuring efficient production of corporate sales reports and proactive collation of debts.
Key Duties
- Print daily invoices from the manufacturer system (EDM) and upload to the internal system.
- Process vehicle orders with the Corporate Sales team and supply chain in line with sales orders.
- Provide weekly updates to corporate customers on order status via portal or email.
- Upload delivery notes, RAV, and other required documents to the Ideal file.
- Handle all pre-delivery admin, including vehicle registration (RAV).
- Liaise daily with other departments for accessories or work required.
- Coordinate with Corporate Support on vehicles needing PDI and cleaning before delivery.
- Work with the Corporate Sales Manager to complete invoicing, ensuring all costs are included.
- Keep the order bank spreadsheet updated daily.
- Contact customers when vehicles arrive in stock and arrange deliveries with agents.
- Send delivery notes, RAV, and invoices to brokers and leasing companies as needed.
- Input data for dealership financial reporting and maintain customer records.
- Support positive working relationships across the group.
- Carry out other reasonable ad hoc duties as required.
Skills & Experience Required
- Previous administration experience (motor trade experience highly desirable).
- Strong organisational and time management skills with the ability to prioritise workload.
- High attention to detail and accuracy.
- Excellent communication skills (written and verbal).
- Competent IT skills including Microsoft Office (Word, Excel, Outlook).
- Knowledge of Kerridge/ADP/CDK or other dealer management systems (advantageous).
- Understanding of vehicle registration, finance documentation, and FCA compliance (preferred).
Hours of Work
Monday to Friday 08:00 – 16:00pm (with 30 minutes for lunch)
Corporate Sales Administrator in Southampton employer: Key Recruitment Limited
Join a dynamic team in Southampton as a Corporate Sales Administrator, where your contributions will be valued in a supportive and collaborative work environment. We offer competitive salaries, opportunities for professional development, and a culture that prioritises employee well-being and growth. With a focus on excellence in the motor industry, you'll have the chance to make a meaningful impact while enjoying a balanced work-life schedule.
StudySmarter Expert Advice🤫
We think this is how you could land Corporate Sales Administrator in Southampton
✨Tip Number 1
Network like a pro! Reach out to your connections in the motor industry and let them know you're on the hunt for a Corporate Sales Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their sales processes and any recent news in the motor industry. This will help you stand out as someone who's genuinely interested and ready to contribute.
✨Tip Number 3
Practice your communication skills! As a Sales Administrator, you'll need to liaise with various teams and customers. Role-play common scenarios with a friend to boost your confidence and ensure you can articulate your thoughts clearly.
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to submit your application and get noticed. Plus, it shows you're serious about joining our team and ready to dive into the exciting world of corporate sales.
We think you need these skills to ace Corporate Sales Administrator in Southampton
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Corporate Sales Administrator role. Highlight your previous administration experience, especially if it's in the motor trade, and showcase your organisational skills. We want to see how you can bring value to our busy team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your attention to detail and communication skills, and don’t forget to express your enthusiasm for working with us at StudySmarter.
Showcase Relevant Skills:In your application, make sure to highlight your IT skills, especially with Microsoft Office and any dealer management systems you know. We love candidates who can hit the ground running, so let us know what you bring to the table!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. We can’t wait to hear from you!
How to prepare for a job interview at Key Recruitment Limited
✨Know Your Stuff
Make sure you understand the role of a Corporate Sales Administrator inside out. Familiarise yourself with the motor industry, especially the sales process and any relevant compliance requirements. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and ensure accuracy in your work.
✨Brush Up on Your IT Skills
The job mentions the need for competent IT skills, particularly with Microsoft Office and dealer management systems. If you have experience with Kerridge, ADP, or CDK, be sure to highlight it. If not, consider doing a quick refresher on Excel and Word to demonstrate your readiness to tackle the tech side of the role.
✨Practice Your Communication
Excellent communication is key in this role, so practice articulating your thoughts clearly. You might be asked about how you would handle customer inquiries or liaise with different departments, so think through your responses and maybe even do a mock interview with a friend to get comfortable.
