At a Glance
- Tasks: Support daily office operations and ensure a smooth working environment.
- Company: Join a fantastic team in a dynamic business operations environment.
- Benefits: Enjoy private medical insurance, gym access, and hybrid working options.
- Other info: Fixed-term maternity cover role with great career development opportunities.
- Why this job: Make a real difference in a busy office while gaining valuable experience.
- Qualifications: Strong organisational skills and a proactive attitude are essential.
An opportunity has arisen for a Facilities & Operations Assistant to join a busy Business Operations team, reporting directly to the Facilities & Operations Manager. This role is responsible for supporting the smooth day-to-day running of office facilities and operations, delivering a wide range of administrative and operational support services across facilities management, IT coordination, office administration, and visitor services.
Hours: 35 hours per week, Monday to Friday (09:00–17:00)
Benefits:
- Private medical insurance and life assurance
- Employee Assistance Programme (EAP)
- 7% non-contributory pension contribution (plus salary sacrifice options)
- Enhanced maternity, paternity, and sick pay
- Cycle to work scheme
- Free onsite gym access and parking
- Hybrid working and enhanced annual leave
- Additional wellbeing and support benefits
Key Responsibilities:
- Supporting day-to-day building operations, including liaising with suppliers, raising maintenance requests, and monitoring ongoing works
- Assisting with health and safety compliance, including fire alarm testing, record keeping, and evacuation support
- Maintaining asset registers and coordinating office equipment, IT assets, and supplies
- Acting as the first point of contact for internal IT queries and coordinating with external IT support providers
- Supporting security and access processes, including visitor management, passes, and liaison with site security teams
- Providing general administrative support, including inbox and telephone management, post handling, and office duties
- Assisting with reception duties and ensuring a professional and welcoming experience for all visitors
- Supporting office moves, events, and wider operational projects as required
- Assisting with pool vehicle management, including bookings, maintenance coordination, and record keeping
- Maintaining office and kitchen supplies to ensure smooth daily operations
Additional Requirements:
- Must have the right to work in the United Kingdom (sponsorship is not available)
- Appointment is subject to a satisfactory DBS check and additional security clearance where required
Apply today or call Lynsey at Key Recruitment for more information.
Facilities & Operations Assistant in Portsmouth employer: Key Recruitment Limited
Join a dynamic and supportive team as a Facilities & Operations Assistant in Portsmouth, where your contributions will directly enhance the smooth running of our office environment. We offer a range of benefits including private medical insurance, a generous pension scheme, and access to a free onsite gym, all within a culture that prioritises employee wellbeing and professional growth. With opportunities for hybrid working and a commitment to work-life balance, this role is perfect for those seeking meaningful employment in a vibrant location.
