At a Glance
- Tasks: Support a busy workshop by managing documentation and coordinating machinery deliveries.
- Company: Join a dynamic construction company in Portsmouth with a fast-paced environment.
- Benefits: Competitive salary, full-time hours, and valuable experience in administration.
- Other info: 12-month contract with opportunities to develop your skills in a supportive environment.
- Why this job: Be part of a team that ensures smooth operations and high customer satisfaction.
- Qualifications: Experience in administration or customer service, strong communication skills required.
The predicted salary is between 26750 - 26750 £ per year.
My client is seeking an organised and proactive Administration Assistant to support a busy Pre-Delivery Inspection (PDI) Workshop within a fast-paced operations environment. The role is responsible for ensuring all administration relating to the preparation, processing, and delivery of new machinery is completed accurately and on time. You will work closely with internal teams, customers, and transport and service providers to help ensure smooth workshop operations and high levels of customer service.
Key Responsibilities
- Process and manage documentation for machinery deliveries
- Create and maintain workshop jobs using Sage 200 or similar systems
- Keep all job records, stock information, and machine data accurate and up to date
- Order and track parts required for workshop activity
- Support warranty administration and returns processes
- Assist with stock control of attachments, buckets, and related equipment
- Carry out stock checks and update inventory records
- Coordinate machine deliveries and transport administration
- Handle inbound calls and emails in a professional and timely manner
- Support general administration including filing, scanning, and data entry
- Liaise with internal departments and external suppliers to support operations
Key Skills & Experience
- Previous experience in administration, customer service, or office support
- Strong communication and organisational skills
- Ability to manage a high-volume workload and multiple priorities
- High attention to detail and accuracy
- Confident using Microsoft Office (Word, Excel, Outlook)
- Experience with Sage 200 or similar ERP systems desirable
- Team player with a proactive and flexible approach
Details
- Location: Portsmouth
- Contract: 12-month maternity cover
- Salary: £25,000 – £27,000
- Full-time: Monday to Friday (40 hours per week)
Apply now or call Lynsey at Key Recruitment for more information.
Admin Assistant - (12months) in Portsmouth employer: Key Recruitment Limited
Key Recruitment Limited is an excellent employer for Quality Engineers, offering a dynamic work environment that fosters innovation and collaboration. With a strong emphasis on employee growth and development, the company provides opportunities for continuous learning and professional advancement, all while being located in a vibrant area that supports a healthy work-life balance. Employees benefit from a culture that values quality and excellence, making it a rewarding place to contribute to meaningful projects.
StudySmarter Expert Advice🤫
We think this is how you could land Admin Assistant - (12months) in Portsmouth
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction industry and let them know you're on the lookout for an Admin Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its operations. Understand their workflow, especially around machinery deliveries and customer service. This will help you showcase how your skills align with their needs during the chat.
✨Tip Number 3
Practice your communication skills! Since you'll be handling calls and emails, being clear and professional is key. Try role-playing with a friend to get comfortable with common scenarios you might face in the role.
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to submit your application and get noticed. Plus, it shows you're serious about joining our team and ready to dive into the fast-paced world of admin support.
We think you need these skills to ace Admin Assistant - (12months) in Portsmouth
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Admin Assistant role. Highlight your previous experience in administration and customer service, and don’t forget to mention any relevant skills like using Microsoft Office or Sage 200.
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention your organisational skills and how you can handle a high-volume workload while keeping everything accurate and on time.
Show Off Your Communication Skills:Since this role involves liaising with various teams and customers, make sure to showcase your strong communication skills in your application. Give examples of how you've effectively communicated in past roles.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get you one step closer to joining our team!
How to prepare for a job interview at Key Recruitment Limited
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of the Admin Assistant role. Familiarise yourself with terms like 'Sage 200' and 'PDI Workshop'. This will show that you're not just interested in the job, but that you've done your homework.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained accuracy under pressure.
✨Communicate Clearly
Effective communication is crucial for this position. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview to demonstrate your interest in the role and the company.
✨Be Proactive and Flexible
The job description highlights the need for a proactive approach. Think of instances where you took initiative in previous roles or adapted to changing circumstances. Share these stories to illustrate that you can thrive in a fast-paced environment.
