Legal Secretary/ Assistant

Position: Legal Secretary/ Assistant Salary – £23,000 – £26,000 based on experience Department: Family, Private, Conveyancing Location: Chichester, Bognor Regis, Selsey, East Wittering Main Duties * Providing full generic secretarial support to fee earners, as required, including preparing correspondence and documents through fast and accurate audiotyping and word processing. * Providing enhanced support to the fee earner(s) and being confident and willing to use own initiative. * Use a computerised case management system(s). * Preparing and amending documents. * Maintaining orderly and up-to-date files including electronically and complying with the firm’s policies on file management. * Closing, storing, and retrieving client files and documents from store. * Completing time recording and other records required by the firm. * Preparing mail and enclosures for dispatch. * Making appointments and arranging meetings; including liaising with reception staff to organise facilities such as rooms and potentially refreshments and maintaining and up-to-date diary for his/her fee earner(s). * Attending to clients, both in person and on the telephone, and providing such support in a professional and friendly manner in-keeping with the Company’s standards for client care. * Ensuring that telephone calls are answered promptly, and messages passed on. * Contributing as a team member including providing support to other colleagues as required. * Undertaking any specific training when required by the Company and to have overall responsibility towards self-development. * Ensuring the confidentiality of all the Company’s and the Company’s clients’ information and documentation. * Seek to always protect clients’ interests, while taking precautions against potential fraud and money laundering * Ensuring compliance is adhered to in all activities including compliance. * Contributing to the Company’s overall business objectives by offering support to other departments when appropriate and when agreed by his/her fee earner(s). * Be accountable for their own development seeking out opportunities to learn new skills to continuously improve. * On occasion work from another office location as the Company considers necessary to meet the needs of the business. * Work in a responsible and safe manner at all times adhering to Health & Safety, safe working practices and firm policies and procedures. * Any other mattes reasonably required by the Directors. Preferred skills and experience * Fast and accurate audio and copy typing skills, including digital dictation and integrated legal software systems. * Experience of Microsoft Office Suite, including Word and Excel. * Excellent English grammar/ spelling; familiarity with legal terminology and numerical skills. * Excellent communication and interpersonal skills, including experience in dealing with a range of clients via telephone and face-to-face. * Discretion and confidentiality are essential. * Ability to organise and prioritise your workload to the required standard and within the required timescales. * Ability to work effectively within a team as well as independently. * Ability to work under pressure. * Proactive and able to use own initiative within guidelines as set by the Directors’ and fee earners. APPLY NOW OR CALL (email address removed) FOR MORE INFO