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- Tasks: Support senior leadership by managing schedules, communications, and marketing coordination.
- Company: Dynamic company in Leeds with a focus on teamwork and innovation.
- Benefits: Competitive salary, flexible working hours, and hybrid options available.
- Why this job: Be the backbone of a busy team and make a real impact in a varied role.
- Qualifications: Experience in administration, strong communication skills, and knowledge of marketing.
- Other info: Opportunity for career growth and to work across multiple departments.
The predicted salary is between 28000 - 35000 £ per year.
Permanent | Full-time or Part-time 25+ hours per week / over 4 or 5 days / weekdays
£32,000-£35,000 per annum (pro rata for part-time hours)
Are you someone who thrives on organisation, enjoys bringing structure to busy teams, and likes being the person who keeps everything moving behind the scenes? This is a high-impact Executive Administrator role supporting the Head of Sales, Service and Marketing, acting as a central hub across sales, marketing, and customer service, removing administrative burden and ensuring priorities are followed through. This role suits someone who enjoys pace, variety, and being a trusted, proactive support and has a good understanding of marketing and social media within a commercial environment.
THE ROLE INVOLVES
- Admin Support
- Managing calendars, meetings, and communications
- Preparing agendas, taking minutes, tracking actions, and chasing follow-ups
- Organising digital files, documentation, travel, and accommodation
- Marketing Coordination
- Assisting with campaign administration and social media scheduling
- Coordinating content, assets, testimonials, and case studies
- Supporting email campaign preparation including data checks and segmentation
- Sales Admin
- Preparing sales reports, dashboards, and performance summaries
- Supporting CRM administration including data hygiene and pipeline updates
- Chasing the sales team for overdue actions and system updates
- Customer service and reporting
- Tracking escalations and ensuring actions are followed up
- Maintaining KPIs, trackers, and leadership summaries
- Assisting with SOPs, workflows, and process improvements
- Project coordination
- Supporting commercial projects and initiatives
- Tracking progress, chasing updates, and monitoring deadlines
WHAT WE'RE LOOKING FOR
- Proven experience as an Executive Administrator, PA, Executive Assistant, Commercial Assistant, or similar role
- Good knowledge of marketing and social media for commercial use
- Experience using a CRM system, HubSpot preferred but not essential
- Highly organised, proactive, and detail-focused
- Strong written and verbal communication skills
- Confident chasing actions politely but firmly
- Strong Excel and reporting capability
- Comfortable managing multiple priorities in a fast-paced environment
- Calm, reliable, and solutions-focused
WHY THIS ROLE COULD SUIT YOU
- Salary of £32,000-£35,000 per annum, pro rata for part-time hours
- Flexible working options, full-time or part-time, 25+ hours per week
- Based from Morley, Leeds with opportunity for hybrid
- Varied and influential role supporting senior leadership
- Opportunity to work across sales, marketing, and customer service
- A role where organisation, initiative, and follow-through are genuinely valued
If you enjoy being the dependable force that keeps everything organised and moving forward, this could be a role where you make a real impact. Apply today with a well-presented and up to date CV to find out more.
Executive Administrator in Leeds employer: Key Appointments
Contact Detail:
Key Appointments Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Administrator in Leeds
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Administrator role.
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios related to the role. We suggest you come up with examples of how you've managed calendars or organised projects in the past. This will show you're ready to hit the ground running!
✨Tip Number 3
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the position. We recommend mentioning something specific from your conversation to make it personal.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us. Let’s get you that Executive Administrator role!
We think you need these skills to ace Executive Administrator in Leeds
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Administrator role. Highlight your organisational skills and any relevant experience in marketing or CRM systems. We want to see how you can bring structure to our busy teams!
Showcase Your Communication Skills: Since this role involves a lot of communication, ensure your written application reflects your strong verbal and written skills. Use clear and concise language to demonstrate your ability to manage multiple priorities effectively.
Be Proactive in Your Approach: In your application, show us that you're proactive! Mention specific examples where you've taken initiative in previous roles, especially in managing calendars, meetings, or supporting projects. We love candidates who can keep things moving smoothly!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Key Appointments
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Administrator role. Familiarise yourself with the key responsibilities like managing calendars, preparing reports, and supporting marketing efforts. This will help you demonstrate your knowledge and show how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role is all about organisation, be ready to share specific examples of how you've successfully managed multiple priorities in a fast-paced environment. Think of times when you’ve streamlined processes or improved efficiency—these stories will highlight your proactive nature.
✨Brush Up on Marketing Knowledge
Given the emphasis on marketing and social media, it’s crucial to have a good grasp of these areas. Be prepared to discuss any relevant experience you have, especially with campaign administration or social media scheduling. Showing that you can contribute to their marketing efforts will set you apart.
✨Prepare Questions to Ask
Interviews are a two-way street, so come armed with thoughtful questions. Ask about the team dynamics, how success is measured in the role, or what challenges the department is currently facing. This not only shows your interest but also helps you gauge if the company is the right fit for you.
