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- Tasks: Support the Managing Director with admin tasks, diary management, and event organisation.
- Company: Join a dynamic team near Heathrow Airport, focused on excellence and growth.
- Benefits: Enjoy a competitive salary, full-time hours, and a vibrant work environment.
- Why this job: Perfect for those who thrive in fast-paced settings and want to make an impact.
- Qualifications: Requires 2+ years of experience, strong communication skills, and MS Office proficiency.
- Other info: Ideal for self-starters who value discretion and confidentiality.
Our client has a vacancy for a Personal Assistant/Office Manager. This is a full-time role, hours are Mon - Fri 0900-5.30pm. This role is located near Heathrow Airport and you will be assisting the Managing Director. Salary £30-35k.
The Candidate:
- A minimum of 2 years previous experience.
- Discretion and confidentiality are a must.
- You must be able and prepared to work on your own initiative.
Duties Include:
- Reporting to the Managing Director / General Manager.
- Performing secretarial work and providing senior managers with day-to-day administrative support as and when required.
- Acting as a first point of contact for callers, dealing with emails and phone calls.
- Managing the diary for the Managing Director and organising meetings and appointments (Business and Personal).
- Outstanding organisational and time management skills.
- Ability to multitask and prioritise daily workload.
- Excellent verbal and written communications skills.
- Booking and arranging travel, transport, and accommodation both national and international.
- Organising events and exhibitions.
- Preparing communications on the employer’s behalf, such as documents, reports, and presentations.
- Maintaining records, databases, and filing systems.
- MS Office and English proficiency.
PA/Office Manager employer: Kevin Theobald Employment Agency
Contact Detail:
Kevin Theobald Employment Agency Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA/Office Manager
✨Tip Number 1
Network with professionals in the administrative field, especially those who have experience as a PA or Office Manager. Attend local business events or join online forums to connect with individuals who might provide insights or even referrals for the role.
✨Tip Number 2
Familiarise yourself with the specific tools and software commonly used in office management, such as MS Office Suite. Being proficient in these applications can set you apart during interviews and demonstrate your readiness for the role.
✨Tip Number 3
Prepare to discuss your previous experiences where you demonstrated discretion and confidentiality. Think of specific examples that highlight your ability to handle sensitive information, as this is crucial for the role.
✨Tip Number 4
Research the company and its culture thoroughly. Understanding their values and operations will help you tailor your conversation during interviews, showing that you are genuinely interested in contributing to their success.
We think you need these skills to ace PA/Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially your previous roles as a Personal Assistant or Office Manager. Emphasise your organisational skills, ability to multitask, and any experience with diary management.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the requirements mentioned in the job description. Mention your discretion, confidentiality, and initiative, and provide examples of how you've successfully managed similar responsibilities in the past.
Showcase Communication Skills: Since excellent verbal and written communication skills are crucial for this role, consider including a brief writing sample or mentioning specific instances where your communication made a positive impact in your previous jobs.
Highlight Technical Proficiency: Ensure you mention your proficiency in MS Office and any other relevant software. If you have experience with databases or filing systems, be sure to include that as well, as it aligns with the job's requirements.
How to prepare for a job interview at Kevin Theobald Employment Agency
✨Showcase Your Organisational Skills
As a PA/Office Manager, your ability to organise and prioritise tasks is crucial. Be prepared to discuss specific examples from your previous roles where you successfully managed multiple responsibilities or streamlined processes.
✨Demonstrate Discretion and Confidentiality
Since discretion is a must for this role, be ready to talk about situations where you handled sensitive information. Highlight your understanding of confidentiality and how you ensure it in your work.
✨Prepare for Communication Scenarios
Excellent verbal and written communication skills are essential. Think of examples where you effectively communicated with senior management or handled challenging conversations, and be ready to share these during the interview.
✨Familiarise Yourself with MS Office
Proficiency in MS Office is key for this position. Brush up on your skills and be prepared to discuss how you've used these tools in past roles, especially in creating documents, reports, and presentations.
