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- Tasks: Support the Office of the President with scheduling, events, and administrative duties.
- Company: Kettering University, a leader in experiential STEM and business education.
- Benefits: Health coverage, retirement matching, tuition assistance, and more.
- Why this job: Join a dynamic team and make a real impact in higher education.
- Qualifications: Administrative experience and strong communication skills required.
- Other info: Collaborative environment with opportunities for growth and innovation.
The predicted salary is between 28800 - 43200 £ per year.
About Kettering University: Kettering University is a national leader in experiential STEM and business education, integrating an intense academic curriculum with applied professional experience. We inspire students to realise their potential and advance their ideas by combining theory and practice better than any institution in the world. Kettering is dedicated to achieving the extraordinary through technological innovation, leadership, and service, built on values that foster respect, integrity, creativity, collaboration, and excellence in growth, global leadership, community outreach, and an engaged community of stakeholders.
Benefits:
- Health, dental and vision coverage
- Retirement benefits with up to a 9% Kettering matching contribution
- Life and accident insurance
- Tuition assistance and waiver programmes
- Vacation and holiday pay
- Sick and disability pay
- Home purchase assistance programme
- Recreation centre membership
- And many other benefits
Administrative Experience & Technical Proficiency:
- Administrative work experience in a Higher Education setting
- Proficient with Banner
- Proficient with Adobe PDF generation
- Proficient with EMS Room Booking Software
- Proficient with Microsoft Office 365
Job Specific Required Qualifications:
- Associate’s degree and at least one (1) to three (3) years related work experience; OR Three (3) to five (5) years of administrative support experience, or an equivalent combination of relevant work experience
- Strong interpersonal, verbal, and written communication skills
- Demonstrated concern for meeting internal and external customer needs (co‑workers, students, general public)
- Team player willing to collaborate, take direction, and lead as necessary
- Proficient keyboarding/computer skills
- Ability to learn, understand and use database and enterprise software programs such as Banner, Argos and EMS
- Excellent planning, prioritisation, and organisational skills with strong attention to detail
- Customer service experience
- Ability to multi‑task
- Ability to maintain a high level of confidentiality
- Proficient with Google Workspace, MS Word and Excel, and Adobe
- Adept at scheduling multiple calendars
- Ability to work with and within diverse groups
Values Commitment:
- RESPECT: teamwork, honesty, encouragement, and diversity partnerships with students
- INTEGRITY: accountability, transparency and ethics
- CREATIVITY: fostering flexibility and innovation
- COLLABORATION: across disciplines and with all partners
- EXCELLENCE: in all we do
Job Duties:
- 30%: Perform administrative duties within the Office of the President, including scheduling, phone, and email correspondence; execute outreach to the campus community; facilitate travel arrangements; prepare financial documents such as Funds Requests and Purchase Orders.
- 20%: Provide administrative support for large‑scale ceremonies and events planning and execution, including use of the room reservation system.
- 10%: Maintain digital records and communication; update and retrieve digital files and documents; safeguard confidentiality of university administration by exercising discretion in communicating information to faculty, staff, students, and the various publics served by the university and in handling administrative records, rules, and similar confidential items.
- 20%: Support the administrative work of the Chief of Staff and Director of Operations Administration; utilise Microsoft Office 365 to create documents, generate reports, and draft correspondence; manage Microsoft Teams and digital file sharing; serve as a flex admin to assist various areas of campus as needed.
- 20%: Serve as a point of contact within the Office of the President, greeting visitors, and scheduling recurring meetings with internal and external parties; act as a liaison and goodwill ambassador with other departments; maintain office equipment, supply inventory, and the Office of the President common areas; report incidents to the physical plant and IT as needed.
Required Documents:
- Resume
- Cover Letter
- List of References
Optional Documents:
- Optional documents may be submitted as desired.
Location: Kettering University, 1700 University Ave., Flint, MI 48504
Administrative Specialist in Kettering employer: Kettering University
Contact Detail:
Kettering University Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Specialist in Kettering
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector, especially those who have experience at Kettering University. A friendly chat can open doors and give you insider info that could make all the difference.
✨Tip Number 2
Prepare for the interview by researching Kettering's values and mission. Show us how your skills align with their commitment to respect, integrity, and collaboration. Tailor your responses to reflect their culture and what they stand for.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to boost your confidence. Focus on articulating your administrative experience and technical skills, especially with tools like Microsoft Office 365 and Banner.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the Kettering community and ready to contribute to their mission.
We think you need these skills to ace Administrative Specialist in Kettering
Some tips for your application 🫡
Tailor Your Resume: Make sure your resume highlights your administrative experience and technical skills that match the job description. We want to see how your background aligns with what Kettering University is looking for, so don’t be shy about showcasing your relevant experience!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about the role and how your skills can contribute to Kettering's mission. Keep it engaging and personal – we love seeing your personality come through!
Showcase Your Communication Skills: Since strong communication is key for this role, make sure your application reflects your verbal and written skills. Whether it’s in your resume or cover letter, clarity and professionalism will go a long way in making a great impression on us.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy to do!
How to prepare for a job interview at Kettering University
✨Know Your Tools
Make sure you’re familiar with the software mentioned in the job description, like Banner and EMS Room Booking Software. Brush up on your skills with Microsoft Office 365 and Adobe too, as these will likely come up during the interview.
✨Showcase Your Experience
Prepare specific examples from your past administrative roles that highlight your organisational skills and customer service experience. Think about times when you successfully managed multiple tasks or maintained confidentiality, as these are key for this position.
✨Emphasise Teamwork
Kettering values collaboration, so be ready to discuss how you’ve worked effectively in teams. Share instances where you took direction or led a project, showcasing your ability to adapt and work well with diverse groups.
✨Ask Insightful Questions
Prepare thoughtful questions about the role and the university’s culture. This shows your genuine interest in the position and helps you assess if it’s the right fit for you. Consider asking about their approach to community outreach or how they foster innovation within the team.