At a Glance
- Tasks: Support the CEO and COO by managing schedules, travel, and overseeing the India PA team.
- Company: Join Keplin Group, a dynamic FMCG company with a global presence.
- Benefits: Competitive salary, travel opportunities, and a chance to work in a hybrid environment.
- Other info: Exciting role with opportunities for professional growth and international collaboration.
- Why this job: Be at the heart of executive operations and make a real impact on leadership effectiveness.
- Qualifications: 6-10+ years as an Executive Assistant with strong management skills.
The predicted salary is between 55000 - 65000 € per year.
Location: UK (Uxbridge / West London or Hybrid)
Travel: Travel will be involved so only those able to meet this requirement are advised to apply.
Reporting to: CEO & COO
Keplin Group Limited is a UK-based FMCG group operating a portfolio of 11 consumer brands across global markets. With growing international operations, the business requires structured, senior executive support to ensure leadership time, priorities, and execution are tightly managed across regions.
The Executive Assistant (EA) will act as the primary strategic and operational support partner to the CEO and COO, while directly managing and overseeing the India-based PA.
It is a control, prioritisation, and governance role designed to ensure:
- Executive time is protected
- The PA function operates at a consistently high standard
- The EA will be accountable for what gets done, how it is done, and when - while execution support is shared with the India PA.
Executive Support (UK-Led)
- Own and control CEO & COO calendars, priorities, and scheduling strategy
- Anticipate leadership needs and proactively flag conflicts, risks, or gaps
PA Oversight & Management (India)
- Line-manage the India-based PA and set daily/weekly priorities
- Delegate tasks clearly and monitor execution quality and timelines
- Ensure instructions from CEO/COO are interpreted correctly and followed precisely
- Coach, correct, and continuously improve PA standards and performance
Coordination & Communication Control
- CEO / COO
- India PA's
Travel, Logistics & Planning
- Own end-to-end executive travel strategy (UK & international)
- Review and approve travel plans prepared by the India PA
- Ensure visas, itineraries, accommodation, and schedules are aligned to business priorities
- Oversee expense reporting accuracy and compliance
Operational & Business Support
- Board and senior management preparation
- Maintain executive filing systems and structured documentation
- CEO & COO are fully briefed, prepared, and uninterrupted
- The India PA operates efficiently, confidently, and consistently
- Leadership trust the EA function completely
6–10+ years’ experience as an Executive Assistant supporting senior leadership.
Proven experience managing or supervising a PA or admin function.
Experience working with international or offshore teams strongly preferred.
Outstanding written and verbal English.
Bachelor’s degree (or equivalent professional experience).
This position is the control centre of executive operations. The EA ensures leadership time is protected, decisions are supported, and the India PA function operates as an extension of the UK leadership office - not in parallel or in isolation.
Executive Assistant to the Chief Executive Officer in Uxbridge employer: Keplin Group Limited
Keplin Group Limited is an exceptional employer, offering a dynamic work environment in Uxbridge or a hybrid setting that fosters collaboration and innovation. With a strong focus on employee growth, the company provides opportunities for professional development while ensuring a supportive culture where leadership time is prioritised and executive functions are streamlined. Join us to be part of a global FMCG leader that values strategic thinking and operational excellence, making every day at work meaningful and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to the Chief Executive Officer in Uxbridge
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Assistant role.
✨Tip Number 2
Prepare for those interviews by researching the company and its leadership style. We want you to show that you understand their priorities and how you can support them effectively. Tailor your responses to highlight your experience in managing calendars and overseeing teams.
✨Tip Number 3
Practice your communication skills! As an EA, you’ll need to convey information clearly and confidently. We suggest doing mock interviews with friends or using online platforms to refine your verbal and written communication.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Executive Assistant to the Chief Executive Officer in Uxbridge
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing calendars, overseeing teams, and supporting senior leadership. We want to see how your skills align with what we need!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific experiences that demonstrate your ability to manage priorities and support executives effectively.
Showcase Your Communication Skills:Since this role involves a lot of coordination and communication, make sure your written application reflects your outstanding English skills. Keep it clear, concise, and professional – we love a well-structured application!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss any important updates. Plus, it’s super easy!
How to prepare for a job interview at Keplin Group Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant to the CEO and COO. Familiarise yourself with the specific tasks mentioned in the job description, like managing calendars and overseeing the India PA. This will help you demonstrate your knowledge and show that you're ready to take on the role.
✨Showcase Your Experience
Prepare to discuss your previous experience in detail, especially any roles where you've supported senior leadership or managed a team. Be ready to share specific examples of how you've successfully prioritised tasks, managed conflicts, or improved processes. This will highlight your capability to handle the demands of the position.
✨Demonstrate Strong Communication Skills
As an Executive Assistant, communication is key. Practice articulating your thoughts clearly and confidently. During the interview, be sure to listen actively and respond thoughtfully to questions. This will showcase your verbal skills and your ability to communicate effectively with senior leaders.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with insightful questions about the company culture, the expectations for the role, and how success is measured. This not only shows your interest in the position but also helps you gauge if the company is the right fit for you.
