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- Tasks: Support the CEO and COO by managing calendars, travel, and overseeing the India PA team.
- Company: Join Keplin Group, a dynamic FMCG company with a global presence.
- Benefits: Competitive salary, hybrid work options, and opportunities for professional growth.
- Why this job: Be at the heart of executive operations and make a real impact on leadership effectiveness.
- Qualifications: 6-10+ years as an Executive Assistant with experience in managing teams.
- Other info: Fast-paced environment with international exposure and career advancement potential.
The predicted salary is between 50000 - 60000 £ per year.
Location: UK (Uxbridge / West London or Hybrid)
Travel: Travel will be involved so only those able to meet this requirement are advised to apply.
Reporting to: CEO & COO
Keplin Group Limited is a UK-based FMCG group operating a portfolio of 11 consumer brands across global markets. With growing international operations, the business requires structured, senior executive support to ensure leadership time, priorities, and execution are tightly managed across regions.
The Executive Assistant (EA) will act as the primary strategic and operational support partner to the CEO and COO, while directly managing and overseeing the India-based PA.
It is a control, prioritisation, and governance role designed to ensure:
- Executive time is protected
- The PA function operates at a consistently high standard
- The EA will be accountable for what gets done, how it is done, and when - while execution support is shared with the India PA.
Executive Support (UK-Led)
- Own and control CEO & COO calendars, priorities, and scheduling strategy
- Anticipate leadership needs and proactively flag conflicts, risks, or gaps
PA Oversight & Management (India)
- Line-manage the India-based PA and set daily/weekly priorities
- Delegate tasks clearly and monitor execution quality and timelines
- Ensure instructions from CEO/COO are interpreted correctly and followed precisely
- Coach, correct, and continuously improve PA standards and performance
Coordination & Communication Control
- CEO / COO
- India PA's
Travel, Logistics & Planning
- Own end-to-end executive travel strategy (UK & international)
- Review and approve travel plans prepared by the India PA
- Ensure visas, itineraries, accommodation, and schedules are aligned to business priorities
- Oversee expense reporting accuracy and compliance
Operational & Business Support
- Board and senior management preparation
- Maintain executive filing systems and structured documentation
- CEO & COO are fully briefed, prepared, and uninterrupted
- The India PA operates efficiently, confidently, and consistently
- Leadership trust the EA function completely
6–10+ years’ experience as an Executive Assistant supporting senior leadership.
Proven experience managing or supervising a PA or admin function.
Experience working with international or offshore teams strongly preferred.
Outstanding written and verbal English.
Bachelor’s degree (or equivalent professional experience).
This position is the control centre of executive operations. The EA ensures leadership time is protected, decisions are supported, and the India PA function operates as an extension of the UK leadership office - not in parallel or in isolation.
Executive Assistant to Chief Executive Officer and in Uxbridge employer: Keplin Group Limited
Contact Detail:
Keplin Group Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to Chief Executive Officer and in Uxbridge
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can get you in the door.
✨Tip Number 2
Prepare for those interviews by researching the company and its leaders. We want you to be able to discuss how you can protect their time and support their priorities effectively.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, clear and concise communication is key. We suggest doing mock interviews with friends or using online platforms to refine your pitch.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Executive Assistant to Chief Executive Officer and in Uxbridge
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Executive Assistant. Highlight your experience in managing calendars, overseeing teams, and supporting senior leadership. We want to see how your skills align with our needs!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Share specific examples of how you've protected executive time and managed priorities effectively in the past.
Showcase Your Communication Skills: Since this role involves a lot of coordination and communication, make sure your written application reflects your outstanding English skills. Keep it clear, concise, and professional – we love a well-structured application!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss any important updates from us. Plus, it’s super easy!
How to prepare for a job interview at Keplin Group Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant to the CEO and COO. Familiarise yourself with the specific tasks mentioned in the job description, like managing calendars and overseeing the India PA. This will help you demonstrate your knowledge and show that you're ready to take on the role.
✨Showcase Your Experience
Prepare examples from your past roles that highlight your experience in managing executive schedules and working with international teams. Be ready to discuss how you've successfully prioritised tasks and ensured high standards in previous positions. This will give the interviewers confidence in your ability to handle their needs.
✨Demonstrate Proactive Thinking
During the interview, emphasise your ability to anticipate leadership needs and flag potential conflicts. Share instances where you've proactively solved problems or improved processes. This will illustrate your strategic mindset and readiness to support the CEO and COO effectively.
✨Communicate Clearly and Confidently
Since outstanding written and verbal English is crucial for this role, practice articulating your thoughts clearly. Use concise language and be confident in your responses. This will not only showcase your communication skills but also reflect your professionalism and readiness for the position.