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For Companies At a Glance
- Tasks: Support the CEO and COO with strategic planning and operational management.
- Company: Join Keplin Group, a dynamic FMCG leader with global reach.
- Benefits: Competitive salary, flexible working hours, and opportunities for professional growth.
- Why this job: Be at the heart of executive operations and make a real impact.
- Qualifications: 6-10 years as an Executive Assistant with strong leadership skills.
- Other info: Work in a fast-paced environment with international collaboration.
The predicted salary is between 60000 - 80000 £ per year.
2x Executive Assistants (UK) – Oversight of Global PA Function
Location: UK (Uxbridge / West London or Hybrid)
Travel: Travel will be involved so only those able to meet this requirement are advised to apply
Reporting to: CEO & COO
Direct Report: Personal Assistants (India – Navi Mumbai)
Working Hours: UK business hours (flexibility required for cross-border coordination)
About Keplin Group Limited
Keplin Group Limited is a UK-based FMCG group operating a portfolio of 11 consumer brands across global markets. With growing international operations, the business requires structured, senior executive support to ensure leadership time, priorities, and execution are tightly managed across regions.
Role Summary
The Executive Assistant's (EA) will act as the primary strategic and operational support partner to the CEO and COO, while directly managing and overseeing the India-based PA. This role is not administrative only. It is a control, prioritisation, and governance role designed to ensure:
- Executive time is protected
- Information flow is filtered and accurate
- Instructions are executed correctly across geographies
- The PA function operates at a consistently high standard
The EA's will be accountable for what gets done, how it is done, and when - while execution support is shared with the India PA.
Key Responsibilities
- Executive Support (UK-Led)
- Own and control CEO & COO calendars, priorities, and scheduling strategy
- Act as first-line gatekeeper for UK leadership time
- Prepare briefing packs, agendas, summaries, and decision documents
- Anticipate leadership needs and proactively flag conflicts, risks, or gaps
- Manage sensitive and confidential matters with absolute discretion
- Line-manage the India-based PA and set daily/weekly priorities
- Delegate tasks clearly and monitor execution quality and timelines
- Review outputs (emails, documents, itineraries, reports) before leadership exposure
- Ensure instructions from CEO/COO are interpreted correctly and followed precisely
- Coach, correct, and continuously improve PA standards and performance
- Act as escalation point where clarity, urgency, or judgement is required
- Be the single point of coordination between:
- CEO / COO
- India PA's
- Senior leadership team
- Own end-to-end executive travel strategy (UK & international)
- Review and approve travel plans prepared by the India PA
- Ensure visas, itineraries, accommodation, and schedules are aligned to business priorities
- Oversee expense reporting accuracy and compliance
- Support leadership with:
- Board and senior management preparation
- Cross-functional coordination
- High-priority initiatives and deadlines
What Success Looks Like
- CEO & COO are fully briefed, prepared, and uninterrupted
- Calendars reflect true priorities, not noise
- The India PA operates efficiently, confidently, and consistently
- Instructions are executed correctly first time
- Leadership trust the EA function completely
Key Requirements
- Experience
- 6–10+ years’ experience as an Executive Assistant supporting senior leadership
- Proven experience managing or supervising a PA or admin function
- Experience working with international or offshore teams strongly preferred
- Exceptional organisation, judgement, and prioritisation
- Strong leadership presence without ego
- Outstanding written and verbal English
- Ability to manage complexity, urgency, and confidentiality
- Calm, authoritative, and solutions-focused
- Bachelor’s degree (or equivalent professional experience)
Why This Role Is Critical
This position is the control centre of executive operations. The EA ensures leadership time is protected, decisions are supported, and the India PA function operates as an extension of the UK leadership office - not in parallel or in isolation.
Executive Assistant to Chief Executive Officer in Uxbridge employer: Keplin Group Limited
Contact Detail:
Keplin Group Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to Chief Executive Officer in Uxbridge
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its leadership. Understand their priorities and challenges, so you can demonstrate how you’ll protect their time and streamline operations right from the get-go.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've managed complex schedules or coordinated with international teams. This will highlight your ability to handle the demands of the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Executive Assistant to Chief Executive Officer in Uxbridge
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing calendars, overseeing teams, and handling sensitive information. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific experiences that demonstrate your ability to support senior leadership and manage complex tasks. We love a good story!
Showcase Your Communication Skills: Since this role involves a lot of coordination and communication, make sure your written application reflects your outstanding English skills. Keep it clear, concise, and professional. We appreciate a well-structured application!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and submit your materials!
How to prepare for a job interview at Keplin Group Limited
✨Know Your CEO and COO
Before the interview, do your homework on the CEO and COO of the company. Understand their leadership style, recent initiatives, and any public statements they've made. This will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Master the Art of Prioritisation
As an Executive Assistant, prioritisation is key. Be prepared to discuss how you manage competing demands and ensure that executive time is protected. Share specific examples from your past roles where you successfully navigated complex schedules or urgent requests.
✨Demonstrate Your Leadership Skills
Even though this role is about support, it requires strong leadership presence. Be ready to talk about your experience managing teams, especially if you've overseen a PA function before. Highlight how you’ve coached others and improved performance in previous roles.
✨Showcase Your Communication Skills
Effective communication is crucial for this position. Prepare to demonstrate your written and verbal communication skills during the interview. You might be asked to summarise complex information or draft a brief agenda on the spot, so practice articulating your thoughts clearly and concisely.