At a Glance
- Tasks: Support the CEO and COO, manage calendars, and oversee the India PA team.
- Company: Join Keplin Group, a dynamic FMCG leader with global reach.
- Benefits: Flexible working hours, competitive salary, and opportunities for professional growth.
- Other info: Exciting role with international exposure and career advancement potential.
- Why this job: Be at the heart of executive operations and make a real impact.
- Qualifications: 6-10 years as an Executive Assistant with strong leadership skills.
The predicted salary is between 60000 - 80000 € per year.
Location: UK (Uxbridge / West London or Hybrid)
Travel: Travel will be involved so only those able to meet this requirement are advised to apply.
Reporting to: CEO & COO
Direct Report: Personal Assistants (India – Navi Mumbai)
Working Hours: UK business hours (flexibility required for cross-border coordination)
About Keplin Group Limited: Keplin Group Limited is a UK-based FMCG group operating a portfolio of 11 consumer brands across global markets. With growing international operations, the business requires structured, senior executive support to ensure leadership time, priorities, and execution are tightly managed across regions.
Role Summary: The Executive Assistant (EA) will act as the primary strategic and operational support partner to the CEO and COO, while directly managing and overseeing the India-based PA. This role is not administrative only. It is a control, prioritisation, and governance role designed to ensure:
- Executive time is protected
- Information flow is filtered and accurate
- Instructions are executed correctly across geographies
- The PA function operates at a consistently high standard
The EA will be accountable for what gets done, how it is done, and when - while execution support is shared with the India PA.
Key Responsibilities:
- Executive Support (UK-Led): Own and control CEO & COO calendars, priorities, and scheduling strategy; Act as first-line gatekeeper for UK leadership time; Prepare briefing packs, agendas, summaries, and decision documents; Anticipate leadership needs and proactively flag conflicts, risks, or gaps; Manage sensitive and confidential matters with absolute discretion.
- PA Oversight & Management (India): Line-manage the India-based PA and set daily/weekly priorities; Delegate tasks clearly and monitor execution quality and timelines; Review outputs (emails, documents, itineraries, reports) before leadership exposure; Ensure instructions from CEO/COO are interpreted correctly and followed precisely; Coach, correct, and continuously improve PA standards and performance; Act as escalation point where clarity, urgency, or judgement is required.
- Coordination & Communication Control: Be the single point of coordination between CEO / COO, India PAs, and the senior leadership team; Track all actions, follow-ups, and deadlines to closure; Ensure no instruction, meeting action, or request is lost or duplicated; Maintain structured logs, trackers, and priority lists.
- Travel, Logistics & Planning: Own end-to-end executive travel strategy (UK & international); Review and approve travel plans prepared by the India PA; Ensure visas, itineraries, accommodation, and schedules are aligned to business priorities; Oversee expense reporting accuracy and compliance.
- Operational & Business Support: Support leadership with board and senior management preparation, cross-functional coordination, and high-priority initiatives and deadlines; Maintain executive filing systems and structured documentation; Ensure information is accessible, current, and decision-ready.
What Success Looks Like:
- CEO & COO are fully briefed, prepared, and uninterrupted
- Calendars reflect true priorities, not noise
- The India PA operates efficiently, confidently, and consistently
- Instructions are executed correctly first time
- Leadership trust the EA function completely
Key Requirements:
- Experience: 6–10+ years’ experience as an Executive Assistant supporting senior leadership; Proven experience managing or supervising a PA or admin function; Experience working with international or offshore teams strongly preferred.
- Skills: Exceptional organisation, judgement, and prioritisation; Strong leadership presence without ego; Outstanding written and verbal English; Ability to manage complexity, urgency, and confidentiality; Calm, authoritative, and solutions-focused.
- Education: Bachelor’s degree (or equivalent professional experience).
Why This Role Is Critical: This position is the control centre of executive operations. The EA ensures leadership time is protected, decisions are supported, and the India PA function operates as an extension of the UK leadership office - not in parallel or in isolation.
Executive Assistant to Chief Executive Officer in London employer: Keplin Group Limited
Keplin Group Limited is an exceptional employer that values strategic support and operational excellence, offering a dynamic work environment in Uxbridge or a hybrid setting. With a strong focus on employee growth, the company fosters a culture of collaboration and innovation, providing opportunities for professional development while ensuring a balanced work-life integration. Join us to be part of a global FMCG leader where your contributions directly impact the success of our diverse portfolio of consumer brands.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to Chief Executive Officer in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its leadership. Understand their priorities and challenges, so you can demonstrate how you’ll protect their time and enhance their operations right from the get-go.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've managed complex schedules or coordinated with international teams. This will highlight your ability to handle the demands of the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Executive Assistant to Chief Executive Officer in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing calendars, overseeing teams, and handling sensitive information. We want to see how your skills align with what we need!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific experiences that demonstrate your ability to support senior leadership and manage complex tasks.
Showcase Your Communication Skills:Since this role involves a lot of coordination and communication, make sure your written application reflects your outstanding English skills. Keep it clear, concise, and professional – we love a well-structured application!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Keplin Group Limited
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Executive Assistant to the CEO and COO. Familiarise yourself with the key tasks like managing calendars, overseeing the India PA, and ensuring smooth communication. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Leadership Skills
Since this role involves managing a team and ensuring high standards, be prepared to discuss your leadership experience. Share specific examples of how you've successfully led teams or projects in the past. Highlight your ability to coach and improve performance, as this is crucial for the position.
✨Demonstrate Your Organisational Prowess
The EA role requires exceptional organisation and prioritisation skills. Bring examples of how you've managed complex schedules or handled multiple priorities effectively. You might even want to prepare a mock calendar or prioritisation list to showcase your approach to managing executive time.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities and judgement. Think about potential conflicts or urgent situations you might face in this role and how you would handle them. Practising these scenarios can help you articulate your thought process clearly during the interview.
