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- Tasks: Join us as a Team Secretary, handling finance support, compliance, and admin tasks.
- Company: We're a growing recruitment consultancy working with top-tier banks across the UK and Europe.
- Benefits: Enjoy team socials, career progression opportunities, and a supportive work culture.
- Why this job: Be part of a friendly team that values collaboration and professional development.
- Qualifications: Previous admin experience, strong Excel skills, and a can-do attitude are essential.
- Other info: This is a part-time, fixed-term role starting in September 2025.
The predicted salary is between 24000 - 36000 £ per year.
Location: Sevenoaks, Kent | Part-time: 3 days a week | Fixed-Term Contract | Start Date: September 2025
About the Role: We’re looking for a proactive and detail-driven Team Secretary to join our team on a 13-month maternity cover contract, starting in September 2025. Working closely with the Head of Operations, this is a varied and fast-paced role that spans finance support, contractor compliance, CRM management, and wider administrative duties. It’s a great opportunity to work in a collaborative environment within the recruitment industry.
The Ideal Candidate Will Have:
- Previous experience in an administrative or office support role, ideally within the recruitment or staffing sector.
- Good working knowledge of Microsoft Office 365 – particularly Excel; experience with CRMs and Xero systems is advantageous.
- Strong attention to detail and organisational skills, with a flexible, can-do attitude.
- Ability to multitask and remain calm under pressure.
- Professional communication skills, both written and verbal.
Key Responsibilities:
- Finance Support: Process contractor timesheets and invoices, including accurate entry into Xero. Generate client sales invoices. Track contractor payroll and timesheet data using Excel.
- Sales & Compliance Support: Maintain and update CRM records with client, contractor, and placement data. Issue contracts and extensions; manage onboarding and compliance checks (UK and Europe). Liaise with contractors on timesheets, compliance requirements, and general queries. Support consultants with tasks such as advertising jobs on LinkedIn and the company website, CV formatting and document preparation.
- Office & Admin Support: Manage shared mailboxes and respond to administrative queries. Assist with internal projects (e.g. marketing initiatives, website updates, intranet management). Support completion of client compliance questionnaires and tenders. Provide general ad-hoc administrative support as needed.
Why Join Us? Be part of a growing, specialist recruitment consultancy working with top-tier banks and fund managers across the UK and Europe. Based just 15 minutes from London by train, our small, friendly team values collaboration, social connection and professional development. We’re Ecovadis-audited for Corporate Social Responsibility, and you’ll enjoy:
- Team Spirit & Social Events: Regular off-site socials, team building days and company-wide celebrations.
- Career Progression: As our business expands, there’s the opportunity to move into a permanent position once your maternity cover ends.
- Supportive Culture: Where every voice matters, combined with a focus on wellbeing and work–life balance.
Contract Details: Fixed-Term Contract: 13 months to cover maternity leave. Start Date: September 2025. Location: Sevenoaks, Kent (office-based).
Team Secretary employer: Kepler Search
Contact Detail:
Kepler Search Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Secretary
✨Tip Number 1
Familiarise yourself with the recruitment industry and the specific challenges it faces. This will help you demonstrate your understanding of the role during any discussions or interviews, showing that you're not just a candidate but someone who is genuinely interested in the field.
✨Tip Number 2
Brush up on your Microsoft Office 365 skills, especially Excel. Consider taking an online course or tutorial to enhance your proficiency, as this will be crucial for managing contractor payroll and timesheet data effectively.
✨Tip Number 3
Network with professionals in the recruitment sector, particularly those who have experience in administrative roles. Engaging with them can provide insights into the role and may even lead to referrals or recommendations.
✨Tip Number 4
Prepare to discuss your organisational skills and ability to multitask. Think of specific examples from your past experiences where you've successfully managed multiple responsibilities, as this will highlight your suitability for the fast-paced environment at StudySmarter.
We think you need these skills to ace Team Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative or office support roles, especially within the recruitment sector. Emphasise your skills in Microsoft Office 365, particularly Excel, and any experience with CRMs or Xero systems.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive attitude and attention to detail. Mention specific examples of how you've successfully managed multiple tasks under pressure and your professional communication skills.
Highlight Relevant Skills: In your application, clearly outline your organisational skills and ability to multitask. Provide examples of how you've supported finance processes, compliance checks, or administrative duties in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Team Secretary role.
How to prepare for a job interview at Kepler Search
✨Showcase Your Administrative Skills
Make sure to highlight your previous experience in administrative roles, especially within the recruitment sector. Be prepared to discuss specific tasks you've handled, such as managing timesheets or using CRM systems.
✨Demonstrate Attention to Detail
Since this role requires strong attention to detail, be ready to provide examples of how you've ensured accuracy in your work. You might mention experiences where your meticulousness made a difference in project outcomes.
✨Familiarise Yourself with Relevant Software
Brush up on your knowledge of Microsoft Office 365, particularly Excel, and any experience you have with Xero or CRM systems. Being able to discuss how you've used these tools effectively will impress your interviewers.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to multitask and remain calm under pressure. Think of scenarios from your past where you successfully managed competing priorities and how you communicated with team members during busy periods.
