Part Time HR Assistant - Immediate Start in Aberdeen

Kepak Meat Division UK operates across 3 manufacturing sites with 2,000 employees, producing a range of quality meat and protein-based food products for retail and foodservice customers. The division focuses on providing exceptional service and value to our stakeholders.

Kepak Group is currently recruiting an HR Administrator on a full-time, 6-month fixed term contract, at our McIntosh Donald site in Portlethen. This is an exciting opportunity for an entry-level candidate who is looking to gain valuable hands-on experience within a busy Human Resources office. The role will provide exposure to core HR functions and offer practical insight into how a dynamic HR department operates.

Role Purpose:

• Work closely with the HR team to support service delivery excellence in all areas of the employee lifecycle.
• Provide administration support within the Human Resources department to ensure the smooth operation of HR processes, company processes and databases are maintained accurately and in real-time.

Requirements:

• Logging and completing daily tasks in accordance with the company’s case management system, including starters, leavers, transfers, changes to terms and conditions (pay, working patterns etc), reporting, responding to basic employee enquiries, and any other assigned tasks.
• Entering accurate employee/employment data into the company systems in accordance with workflow deadlines.
• Assisting HR Advisors and HR Manager with scheduling meetings/hearings and taking accurate notes.
• Processing all paperwork and requests from employees and management, for example holiday forms.
• Assisting Recruiters with the hiring processes.
• Assisting Training & Development Co-Ordinator with the induction and other training processes.
• Assist and co-ordinate the occupational health appointments on site, co-ordinating between the department manager and the employee for each department.
• Assist in organising training sessions, workshops, and employee engagement activities.
• Monitoring absences, updating company systems, the HR team and/or managers as required.
• Complete weekly/monthly/annual reports on absence triggers, probation reviews, length of service awards etc, highlighting any actions or issues to the HR Advisor.
• Use the company systems efficiently to maintain accurate records and produce accurate reports.
• Ensure that HR information and activity always remain confidential, is recorded accurately and in real time.
• Respond to employee queries regarding HR policies and procedures.
• Support with employee data collation and arrangements during site audits (planned and unplanned).
• Any other duties as required by management and within the competency of the post holder.

Role Qualification & Skills:

• Passionate about delivering a proactive, operationally focused and value-add HR service to the business.
• Must be discreet and treat information within the department as highly confidential.
• Meticulous attention to detail essential, including proofing and editing.
• Communicates well in written and oral form with multi-nationals on all levels.
• Ability to multitask and work under own initiative to deliver to deadlines.
• Ability to manage own workload effectively.
• Strong IT skills in HRIS and Office packages (particularly Word, SharePoint, Excel).
• Strong team player.

Benefits:

• Company Pension.
• Industry training and professional development.
• 31 days annual leave per year (after probation).
• 25% Discount in our on-site Butcher Shop.
• Subsidised canteen serving multiple hot food options for breakfast and lunch.
• Employee Discount Platform - All Kepak employees are entitled to access to the WrkIt platform, which offers significant discounts and cashback with hundreds of brands.
• Refer a Friend Scheme - Earn up to €500 for successfully referring a friend or family member to Kepak Group.
• Bike to Work Scheme - You can buy a bike and safety equipment through a salary sacrifice scheme which reduces your taxable income – meaning you pay less tax!
• Long Service Awards - We recognise, acknowledge and award the dedication and valuable contribution of long-serving employees.
• GroceryAid Employee Assistance Program - help with a wide range of topics including mental health and wellbeing support, family and relationship advice, debt management, back to work support, and counselling for all Kepak colleagues.