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- Tasks: Coordinate and develop high-quality proposals for exciting projects.
- Company: Join KEO, a leading creative enterprise in the built environment.
- Benefits: Enjoy competitive pay, hybrid work, wellness support, and career development opportunities.
- Why this job: Be part of an award-winning team making a real impact in sustainability.
- Qualifications: 4 years of experience and a relevant degree required; MS Office and Adobe skills essential.
- Other info: Dynamic workplace with community events and a focus on employee well-being.
The predicted salary is between 36000 - 60000 £ per year.
KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration through conceptualization to realization of planning, design or project delivery in the built and natural environments. For over 60 years we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences and prosperous communities.
As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2025 WA100 Survey.
We invite you to join us. When you join KEO, you’ll discover more than just a job – you’ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards.
Our newest opportunity is for a Proposal Coordinator to join our award-winning sustainability and environmental team based in London, United Kingdom. This position is responsible for providing general administration support to the Division and coordinates the development of high-quality proposals, aligned with pursuit strategies and client requirements.
We envisage success in this role to include:
- Preparing and composing correspondence as directed, including minutes, reports, and project documents.
- Assisting in the formatting of documents and reports.
- Becoming a key focal point in cross Divisional proposals.
- Providing administration support in the creation of proposal documents in draft format and adds standard draft text, project datasheets and CVs, as necessary.
- Providing general administrative support in the qualification document preparation.
- Assembling and supervising resources needed to respond to requests for qualifications.
- Managing preparation of response on daily basis including guiding and reviewing the work of other authors, writing material and making decisions affecting document’s overall format and content.
- Obtaining management reviews of draft including soliciting input from Contracts and Legal.
- May lead preparation of an entire section/volume of a proposal.
- Assisting the appointed Bid Manager with developing strategy/goals for proposals.
- Reviewing sections/volumes of the proposal to ensure compatibility of information among the various sections/volumes.
- Resolving comments and finalizing all work submitted by the various section authors prior to submittal to the Proposal Manager for final incorporation into the overall proposal.
- Leading the development of follow-up material and clarifications of any material in the qualifications or specific section/volume to customers.
- Maintaining data, tools, and systems needed to support preparation of qualification documents and proposals (i.e. project description databases, resume databases, corporate/division/project statistics, commendation files, etc.).
- Develops generic proposal material.
- Tender portal management (SAP Ariba, Jaggaer, Oracle, and other client platforms).
- Generating regular reports on tender activity, win/loss rates, and submission timelines.
- Assist in preparing presentation materials, schedules, and reports related to proposals and business development.
To be successful in this dynamic opportunity, we envision that your career journey to date will include minimum 4 years experience partnered with a Bachelor degree in relevant subject. Proficient in MS Office Suite and Adobe Creative Suite is essential. Fluent in English.
KEO’s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its contribution to client success wherever we work. We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.
Proposal Coordinator employer: KEO International
Contact Detail:
KEO International Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Proposal Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching KEO and understanding their projects and values. Tailor your responses to show how your skills align with their mission. We want to see your passion for innovation and sustainability!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build confidence. Focus on articulating your experience in proposal coordination and how you can contribute to KEO's success.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our amazing team at KEO.
We think you need these skills to ace Proposal Coordinator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Proposal Coordinator role. Highlight your relevant experience and skills that align with KEO's focus on high-quality proposals and client requirements.
Showcase Your Skills: Don’t forget to mention your proficiency in MS Office Suite and Adobe Creative Suite. These are essential tools for the role, so give us examples of how you've used them in past projects or roles.
Be Clear and Concise: When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read through your qualifications and experiences quickly.
Apply Through Our Website: We encourage you to apply directly through our website. This way, your application will be processed more efficiently, and we can get back to you sooner about your potential fit with our team!
How to prepare for a job interview at KEO International
✨Know Your Proposals
Before the interview, brush up on your knowledge of proposal writing and project management. Familiarise yourself with KEO's recent projects and their approach to sustainability. This will help you speak confidently about how your skills align with their needs.
✨Showcase Your Organisation Skills
As a Proposal Coordinator, organisation is key. Prepare examples from your past experiences where you successfully managed multiple proposals or projects simultaneously. Highlight your ability to coordinate resources and ensure deadlines are met.
✨Be Ready for Teamwork Questions
Expect questions about collaboration and teamwork, as this role involves working closely with various divisions. Think of specific instances where you contributed to a team effort, especially in proposal development or administrative support.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready. Inquire about KEO's future projects or their approach to innovation in proposal strategies. This shows your genuine interest in the company and the role.
