At a Glance
- Tasks: Provide top-notch administrative support to the Dean of Health Sciences and manage daily operations.
- Company: Somerset Community College, a vibrant educational institution fostering innovation and creativity.
- Benefits: Competitive salary, health coverage, tuition reimbursement, and generous holiday time.
- Other info: Great work-life balance with opportunities for professional growth.
- Why this job: Join a dynamic team and make a real difference in health sciences education.
- Qualifications: Associate's degree and three years of relevant experience in office management.
The predicted salary is between 30000 - 40000 £ per year.
Salary Range: $37,944.00
Contract Term Length: 12 Months
Standard Hours: 37.5
Work Location: On-Site
FLSA Status: Non-Exempt
College: Somerset Community College
Campus Location: Somerset Community College
Department: Campus Center/Branch Campus
Total Rewards: Somerset Community College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity, including:
- Exceptional health care, vision, and dental coverage for you and your family
- Tuition reimbursement/waiver for you, your spouse, and dependents
- 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
- Vacation/Sick Time
- Work-Life Balance
- 9.5 Paid Holidays
- 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
- Employee Assistance Program
Job Summary: Somerset Community College is accepting applications for an Administrative Assistant III to support the Dean of Health Sciences and multiple academic programs, including Diagnostic Medical Sonography, EMT-Paramedic, Human & Social Services, Medical Laboratory Technology (MLT), Physical Therapist Assistant (PTA), and Radiography. This position serves as a lead administrative support role for the division, managing day-to-day operations, coordinating communication across programs and divisions, and maintaining sensitive and confidential information. The role requires strong organizational skills, initiative, and the ability to manage multiple priorities in a fast-paced academic environment.
Job Duties:
- Administrative & Office Management
- Provide comprehensive administrative support to the Dean of Health Sciences.
- Maintain and organize calendars, schedules, and meetings, including coordinating logistics and preparation.
- Prepare correspondence, reports, memorandums, and other documents.
- Maintain and organize confidential files and records related to faculty, staff, students, and programs.
- Serve as the primary point of contact for the division, including greeting visitors, answering phones, and distributing mail.
- Program & Faculty Support
- Collaborate with faculty and staff across Health Sciences programs (Diagnostic Medical Sonography, EMT–Paramedic, Human & Social Services, Medical Laboratory Technology (MLT), Physical Therapist Assistant (PTA), and Radiography).
- Assist with coordination of program activities, meetings, and special events.
- Support the division with preparation of course schedules, class offerings, and classroom usage as needed.
- Assist with student-related communications and program documentation.
- Occasional travel to other sites for recruitment activities for the division.
- Financial & Operational Support
- Maintain and track departmental budgets, purchases, and reconciliations.
- Manage procurement processes, including purchase requests and procurement card transactions.
- Order and maintain inventory of departmental supplies.
- Assist with the management of adjunct and overload contracts.
- Provide administrative support to the Dean of Health Sciences and division programs with travel reimbursement processes.
- Assist the Dean of Health Sciences with grant budget monitoring and tracking.
- Coordination & Communication
- Serve as a liaison between Health Sciences programs and other college departments, including Business Office, Maintenance and Operations, and Information Technology.
- Coordinate meeting spaces, including scheduling, setup, and support needs.
- Communicate operational needs and ensure timely follow-up.
- General Support
- Assist with handling confidential and sensitive information with professionalism and discretion.
- Support division-wide initiatives, reporting needs, and accreditation-related documentation as needed.
- Perform other duties as assigned.
Minimum Qualifications: Associates degree from a regionally accredited college or university and three years of relevant work-related experience or equivalent. Experience to include office management and/or clerical support. Education and experience can substitute for each other on a year-for-year basis.
Employee Rights - Employee Polygraph Protection Act
Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.
Administrative Assistant III in Somerset employer: Kentucky Community and Technical College System
Somerset Community College is an exceptional employer that prioritises employee well-being and professional growth, offering a competitive benefits package including comprehensive health coverage, tuition reimbursement for employees and their families, and a generous retirement plan. The college fosters a supportive work culture that values innovation and creativity, providing ample opportunities for career advancement in a dynamic academic environment, all while ensuring a healthy work-life balance with paid holidays and institutional closing time during the festive season.
Contact Details:
Kentucky Community and Technical College System Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant III in Somerset
✨Tip Number 1
Network like a pro! Reach out to current employees at Somerset Community College or similar institutions on LinkedIn. A friendly chat can give us insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the college's values and recent initiatives. We want to show that we’re not just a good fit for the role, but also for the culture. Tailor your answers to reflect how you align with their mission.
✨Tip Number 3
Practice common interview questions, especially those related to administrative tasks and multi-tasking. We need to demonstrate our organisational skills and ability to handle multiple priorities in a fast-paced environment.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can keep us fresh in their minds and shows our enthusiasm for the position. Plus, it’s a great chance to reiterate why we’re the perfect fit!
We think you need these skills to ace Administrative Assistant III in Somerset
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the role of Administrative Assistant III. We want to see how you can support the Dean of Health Sciences and manage multiple priorities effectively.
Show Off Your Organisational Skills:Since this role requires strong organisational abilities, be sure to provide examples in your application that demonstrate your knack for managing schedules, coordinating meetings, and keeping everything running smoothly. We love a well-organised candidate!
Be Professional and Discreet:You'll be handling sensitive information, so it's crucial to convey your professionalism and discretion in your application. Share any relevant experiences where you've successfully managed confidential data or communications.
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of getting noticed. It’s the easiest way for us to keep track of your application and ensure it reaches the right people!
How to prepare for a job interview at Kentucky Community and Technical College System
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant III. Familiarise yourself with the specific tasks mentioned in the job description, like managing calendars and coordinating communication. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple priorities. Think about times when you coordinated events or maintained confidential information, and be ready to discuss these during the interview.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, the Dean's expectations, or how success is measured in this role. This not only shows your interest but also helps you gauge if the environment is the right fit for you.
✨Practice Professionalism and Discretion
As you'll be handling sensitive information, it's crucial to convey professionalism and discretion during the interview. Share examples of how you've managed confidential matters in the past, and emphasise your commitment to maintaining privacy in all aspects of your work.
