At a Glance
- Tasks: Provide essential administrative support to the Dean of Health Sciences and manage daily operations.
- Company: Somerset Community College, fostering innovation and creativity in a supportive environment.
- Benefits: Competitive salary, health coverage, tuition reimbursement, and generous holiday time.
- Other info: Great opportunity for career growth in a fast-paced academic setting.
- Why this job: Join a dynamic team and make a real difference in health sciences education.
- Qualifications: Associate's degree and three years of relevant experience or equivalent.
The predicted salary is between 30000 - 40000 £ per year.
Somerset Community College is accepting applications for an Administrative Assistant II to support the Dean of Health Sciences and multiple academic programs, including Diagnostic Medical Sonography, EMT-Paramedic, Human & Social Services, Medical Laboratory Technology (MLT), Physical Therapist Assistant (PTA), and Radiography. This position serves as a lead administrative support role for the division, managing day-to-day operations, coordinating communication across programs and divisions, and maintaining sensitive and confidential information. The role requires strong organizational skills, initiative, and the ability to manage multiple priorities in a fast-paced academic environment.
Job Duties:
- Administrative & Office Management
- Provide comprehensive administrative support to the Dean of Health Sciences.
- Maintain and organize calendars, schedules, and meetings, including coordinating logistics and preparation.
- Prepare correspondence, reports, memorandums, and other documents.
- Maintain and organize confidential files and records related to faculty, staff, students, and programs.
- Serve as the primary point of contact for the division, including greeting visitors, answering phones, and distributing mail.
- Program & Faculty Support
- Collaborate with faculty and staff across Health Sciences programs.
- Assist with coordination of program activities, meetings, and special events.
- Support the division with preparation of course schedules, class offerings, and classroom usage as needed.
- Assist with student-related communications and program documentation.
- Occasional travel to other sites for recruitment activities for the division.
- Financial & Operational Support
- Maintain and track departmental budgets, purchases, and reconciliations.
- Manage procurement processes, including purchase requests and procurement card transactions.
- Order and maintain inventory of departmental supplies.
- Assist with the management of adjunct and overload contracts.
- Provide administrative support to the Dean of Health Sciences and division programs with travel reimbursement processes.
- Assist the Dean of Health Sciences with grant budget monitoring and tracking.
- Coordination & Communication
- Serve as a liaison between Health Sciences programs and other college departments.
- Coordinate meeting spaces, including scheduling, setup, and support needs.
- Communicate operational needs and ensure timely follow-up.
- General Support
- Assist with handling confidential and sensitive information with professionalism and discretion.
- Support division-wide initiatives, reporting needs, and accreditation-related documentation as needed.
- Perform other duties as assigned.
Minimum Qualifications:
Associates degree from a regionally accredited college or university and three years of relevant work-related experience or equivalent. Experience to include office management and/or clerical support. Education and experience can substitute for each other on a year-for-year basis.
Administrative Assistant II in Somerset employer: Kentucky Community and Technical College System
Somerset Community College is an exceptional employer that prioritises the well-being and professional growth of its staff. With a competitive benefits package, including comprehensive health coverage, tuition reimbursement for employees and their families, and generous paid time off, the college fosters a supportive work environment that encourages innovation and collaboration. Located in Somerset, the college offers a unique opportunity to contribute to vital health sciences programs while enjoying a balanced work-life culture.
Contact Details:
Kentucky Community and Technical College System Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant II in Somerset
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Somerset Community College on LinkedIn. A friendly chat can give us insider info about the role and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the Health Sciences programs. Knowing the ins and outs of Diagnostic Medical Sonography, EMT-Paramedic, and others will show us you're genuinely interested and ready to contribute.
✨Tip Number 3
Practice common interview questions, especially those related to office management and handling confidential information. We want to hear how you’ve tackled similar challenges in the past!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows us you’re serious about joining the team at Somerset Community College.
We think you need these skills to ace Administrative Assistant II in Somerset
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the role of Administrative Assistant II. We want to see how you can support the Dean of Health Sciences and manage multiple priorities effectively.
Show Off Your Organisational Skills:Since this role requires strong organisational abilities, be sure to showcase any relevant experience in managing schedules, coordinating meetings, or handling confidential information. We love seeing examples of how you've kept things running smoothly in past roles!
Be Professional Yet Personable:As the primary point of contact for the division, it's important to convey professionalism while also being approachable. Use a friendly tone in your written application to reflect how you'd interact with visitors and staff at Somerset Community College.
Apply Through Our Website:We encourage you to submit your application through our website for the best chance of being noticed. It’s the easiest way for us to keep track of your application and ensure it gets to the right people!
How to prepare for a job interview at Kentucky Community and Technical College System
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrative Assistant II position. Familiarise yourself with the specific programmes you'll be supporting and think about how your skills align with the job duties listed in the description.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple priorities or coordinated events. Be ready to discuss how you keep things organised and efficient in a busy environment.
✨Prepare for Scenario Questions
Expect questions that ask how you'd handle specific situations, like managing confidential information or coordinating schedules. Think through potential scenarios and how you would approach them, demonstrating your initiative and problem-solving skills.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready to ask the interviewer. This could be about the team dynamics, the challenges the department is currently facing, or how success is measured in this role. It shows your genuine interest in the position and the organisation.
