At a Glance
- Tasks: Provide essential admin support for academics and student services at a vibrant college.
- Company: Join Southeast KY Community & Technical College, fostering innovation and creativity.
- Benefits: Enjoy competitive pay, health coverage, tuition reimbursement, and generous time off.
- Other info: Dynamic role with opportunities for growth and professional development.
- Why this job: Make a difference in education while developing your skills in a supportive environment.
- Qualifications: Bachelor's degree or equivalent experience with 4-6 years in administration.
The predicted salary is between 30000 - 40000 € per year.
This position provides comprehensive administrative support for Academic Affairs and Student Support Services by managing course scheduling, faculty records, adjunct faculty contracts, credentials, financial tracking, and college-wide academic processes. The role requires a high level of accuracy, confidentiality, and coordination with faculty, administrators, and system offices to ensure academic operations comply with KCTCS policies and SACSCOC requirements.
Job Duties:
- Academic Scheduling & Course Management
- Input, update, and maintain semester course schedules in PeopleSoft for a six-campus service area.
- Prepare and distribute printed and electronic course schedules.
- Post workforce development courses in PeopleSoft and submit courses for System Office approval prior to registration; continue updates as courses are added throughout the semester.
- Post all bookstore e-resource charges, exam fees, and other applicable course charges in PeopleSoft each semester and during summer sessions.
- Faculty Data, Contracts, and Workload Processing
- Maintain faculty data modules in PeopleSoft for all assigned faculty.
- Process adjunct faculty internals and teaching contracts each semester.
- Process full-time faculty and staff overload assignments each semester.
- Develop and maintain faculty budgets for adjunct faculty and faculty/staff overload expenditures by academic department and term.
- Faculty Credentials, Licensure, and Compliance
- Maintain credential files for full-time, adjunct, and voluntary faculty.
- Maintain current licensure files for faculty holding job-related or teaching positions; update records as changes occur.
- Assist the Chief Academic Officer in ensuring faculty qualifications meet SACSCOC accreditation standards.
- Voluntary Faculty & Clinical Preceptor Records
- Maintain and update voluntary faculty data files, primarily for the nursing program, including records for preceptors serving at clinical sites throughout the service area.
- Financial & Purchasing Support
- Order academic supplies and materials.
- Reconcile monthly ProCard purchases and academic-related charges in accordance with college and system policies.
- Other duties as assigned.
Minimum Qualifications:
Bachelor's degree or equivalent years of experience. 4 to 6 years of experience.
Preferred Qualifications:
Bachelor's degree or equivalent years of experience. 4 to 6 years of experience.
Additional Skills Requested:
- Working knowledge of PeopleSoft and OnBase systems.
- Strong organizational and record-management skills.
- Ability to manage confidential information.
- High attention to detail and accuracy.
- Ability to coordinate multiple deadlines across academic cycles.
- Effective communication skills for faculty, staff, and administrators.
Administrative Associate III in Cumberland employer: Kentucky Community and Technical College System
Southeast KY Community & Technical College is an exceptional employer that prioritises employee well-being and professional growth. With a competitive benefits package, including comprehensive health coverage, tuition reimbursement for employees and their families, and generous paid time off, the college fosters a supportive work environment that encourages innovation and creativity. Located in the vibrant Southeast Cumberland area, employees enjoy a balanced work-life culture while contributing to the academic success of students across multiple campuses.
Contact Detail:
Kentucky Community and Technical College System Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Associate III in Cumberland
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Southeast KY Community & Technical College. A friendly chat can give us insider info on the role and maybe even a referral!
✨Tip Number 2
Prepare for the interview by researching the college's values and recent initiatives. We want to show that we’re not just a good fit for the role, but also for the team and the culture.
✨Tip Number 3
Practice common interview questions related to administrative support and academic processes. Let’s nail those responses so we can highlight our organisational skills and attention to detail!
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can keep us fresh in their minds and show our enthusiasm for the position. Plus, it’s just good manners!
We think you need these skills to ace Administrative Associate III in Cumberland
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Administrative Associate III role. Highlight your relevant experience and skills that match the job description, especially your organisational and record-management abilities.
Showcase Your Experience:When detailing your work history, focus on your previous roles that involved administrative support or academic scheduling. Use specific examples to demonstrate how you've successfully managed multiple deadlines and maintained confidentiality.
Be Clear and Concise:Keep your application straightforward and to the point. Use clear language and avoid jargon. This will help us quickly see how you fit into the role and the team at Southeast KY Community & Technical College.
Apply Through Our Website:We encourage you to submit your application through our official website. This ensures that your application is received directly by our hiring team and allows us to process it efficiently.
How to prepare for a job interview at Kentucky Community and Technical College System
✨Know Your Stuff
Make sure you’re familiar with the job description and the specific duties listed. Brush up on your knowledge of PeopleSoft and OnBase systems, as well as any relevant academic processes. This will show that you’re not just interested in the role but also prepared to hit the ground running.
✨Showcase Your Organisational Skills
Since this role requires strong organisational and record-management skills, be ready to discuss examples from your past experiences. Think of situations where you successfully managed multiple deadlines or maintained confidentiality, and be prepared to share those stories during the interview.
✨Communicate Effectively
Effective communication is key in this position. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask the interviewers about their expectations for communication within the team, which shows your proactive approach.
✨Demonstrate Attention to Detail
This role demands a high level of accuracy, so be prepared to discuss how you ensure attention to detail in your work. You could mention specific tools or methods you use to double-check your work, or share an example of a time when your attention to detail made a significant difference in a project.
