Fleet Administrator
Ready to apply Before you do, make sure to read all the details pertaining to this job in the description below.
Location: Northampton
Salary: Competitive, depending on experience
Contract: Permanent
Hours: Monday to Friday
About the Role
We are working with an established civil engineering contractor based in Northampton who are looking to appoint a Fleet Administrator to support the efficient day-to-day management of their vehicle and plant fleet.
This is a varied and hands-on administrative role, ideal for someone who is highly organised, proactive and enjoys working in a busy operational environment. You will work closely with drivers, site teams, subcontractors, suppliers and internal departments to ensure the company's fleet remains compliant, well maintained and efficiently managed.
Key Responsibilities
- Maintain accurate records for all company vehicles, plant and associated equipment.
- Coordinate vehicle servicing, MOTs, inspections, repairs and maintenance.
- Monitor fleet compliance, ensuring all vehicles and equipment meet relevant legal and company requirements.
- Maintain accurate records of vehicle documentation, including insurance, tax, MOTs and servicing.
- Schedule routine maintenance and ensure remedial works are followed up and completed.
- Liaise with garages, dealerships, hire companies and other external suppliers.
- Arrange vehicle and plant hire where required.
- Monitor vehicle defects and ensure these are reported, recorded and resolved promptly.
- Maintain accurate fleet databases and update records accordingly.
- Assist with the management and monitoring of fleet-related costs and invoices.
- Process and maintain documentation relating to vehicle movements, inspections and repairs.
- Support the wider operations team with fleet and transport-related administration.
- Ensure drivers and site teams are kept up to date with relevant fleet requirements.
- Produce regular reports and provide updates to management on fleet status and compliance.
- Assist with the onboarding and offboarding of vehicles and equipment. xgikmsk
- Help ensure company vehicles and equipment are available and fit for operational use.
About You
We're looking for an organised and detail-focused administrator who is comfortable managing multiple priorities and working to deadlines.
Experience within fleet administration, transport, plant, logistics, construction or civil engineering would be advantageou...
Fleet Administrator in Upton employer: Kenton Black
Join a leading subcontractor in the UK, where you will be part of a dynamic team working on a landmark £200m highways infrastructure project. We pride ourselves on fostering a collaborative work culture that values innovation and professional growth, offering our engineers the chance to develop their skills while contributing to significant civil engineering achievements. With a strong pipeline of work and long-term contract potential, this role provides not just a job, but a meaningful career path in a thriving industry.
