At a Glance
- Tasks: Manage project documentation and support procurement in a dynamic civil engineering environment.
- Company: Respected civil engineering contractor with a strong reputation for quality and safety.
- Benefits: Freelance role with competitive pay and long-term contract opportunities.
- Other info: Fast-paced environment with opportunities for professional growth and development.
- Why this job: Join a major infrastructure project and make a real impact on the UK's engineering landscape.
- Qualifications: Experience in document control and strong organisational skills required.
The predicted salary is between 45000 - 55000 £ per year.
Freelance Document Controller / Project Coordinator – Civil Engineering
Freelance | Outside IR35 | Full Time | Site & Office Based - Birmingham | Long Term Contract
About the Company
Our client is a respected civil engineering contractor delivering a range of complex infrastructure, highways, drainage, structures and groundworks projects across the UK.
Operating within highly regulated environments and supporting major infrastructure programmes, they have developed a strong reputation for delivering projects safely, efficiently and to the highest quality standards.
Due to continued project growth within a major rail infrastructure scheme, they are looking to appoint an experienced Document Controller / Project Coordinator to support information management and project delivery.
The Role
An excellent opportunity has arisen for a highly organised, proactive and detail oriented Document Controller / Project Coordinator to join a major infrastructure project within a structured and fast-paced civil engineering environment.
This is far more than a traditional administration position.
The successful candidate will take ownership of project documentation, information management processes and compliance tracking while supporting procurement, quality assurance and project coordination activities across site and office teams.
Working closely with operational, commercial and engineering teams, you will play a critical role in ensuring project information is controlled, accurate and submitted in accordance with programme requirements and client standards.
Key Responsibilities
- Document Control (Primary Function)
- Manage and maintain project documentation across multiple client systems and Common Data Environments (CDEs)
- Upload, track and control technical submissions, quality records and project documentation
- Manage RAMS, Temporary Works documentation, quality records and related submissions
- Ensure all documentation is issued at the correct revision status
- Maintain document registers, trackers and approval logs
- Monitor submission deadlines and ensure compliance with programme requirements
- Ensure documentation adheres to project naming conventions and quality standards
- Maintain full audit trails of document revisions, approvals and distribution
- Support the management of information delivery plans and project deliverables
- Procurement & Supply Chain Support
- Support procurement activities for materials, plant and subcontract packages
- Liaise with suppliers regarding technical documentation and certification requirements
- Track delivery schedules and supplier information
- Ensure procurement records are accurately maintained and controlled
- Integrate procurement information with project document control and quality systems
- Support supply chain compliance and documentation requirements
- Project Administration & Compliance
- Maintain project records, registers and structured filing systems
- Manage workforce onboarding and compliance documentation
- Support the administration of inductions, competency records and training requirements
- Assist with workforce compliance tracking and reporting
- Support health, safety, environmental and quality documentation processes
- Assist with site reporting, meeting coordination and project administration activities
- Ensure records are maintained in accordance with project and client requirements
- Systems & Software
- You will be expected to quickly become proficient in a range of project delivery systems including:
- Business Collaborator (BC)
- DALUX
- Endev-o
- Site Assist
- Datascope
- Previous experience with Common Data Environments (CDEs), document management systems or similar construction information management platforms will be highly advantageous.
Experience & Requirements
- Previous experience within a Document Controller position in construction, civil engineering or infrastructure
- Experience managing large volumes of technical and project documentation
- Strong understanding of document control procedures and information management principles
- Ability to work effectively within a fast-paced project environment
- Experience supporting operational, engineering or commercial teams
- Excellent organisational skills and attention to detail
- Strong communication and stakeholder management skills
- Confident using digital project platforms and management systems
- Competent in Microsoft Office applications, including Excel and Share Point
Desirable Experience
- Experience on HS2 or other major infrastructure projects
- Familiarity with DALUX, Business Collaborator or similar systems
- Experience supporting procurement and supply chain processes
- Previous experience within structured quality assurance and compliance environments
- Experience with Integrity Software Systems or similar project administration platforms
Skills & Attributes
- Technical Skills
- Strong document management and information control experience
- Understanding of quality, compliance and project governance requirements
- Ability to manage multiple priorities and deadlines effectively
- Experience maintaining project records, registers and trackers
- Strong IT and systems-based administration skills
- Personal Attributes
- Self-motivated and capable of taking ownership
- Proactive and confident in chasing information and closing actions
- Meticulous with exceptional attention to detail
- Able to work independently and as part of a wider project team
- Professional, organised and highly reliable
- Comfortable working in both site and office environments
For further information or to apply, please contact
- Tabitha Crabtree at Kenton Black
- | 07359 640824
Document Controller in Birmingham employer: Kenton Black
Join a leading subcontractor in the UK, where you will be part of a dynamic team working on a landmark £200m highways infrastructure project. We pride ourselves on fostering a collaborative work culture that values innovation and professional growth, offering our engineers the chance to develop their skills while contributing to significant civil engineering achievements. With a strong pipeline of work and long-term contract potential, this role provides not just a job, but a meaningful career path in a thriving industry.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Birmingham
✨Join Local Construction Groups
Tap into local construction communities and forums—think Facebook groups, Meetup, or even LinkedIn. These platforms often have job postings specifically for freelancers and can connect you with potential clients who are looking for your skills.
✨Show Off Your Work
Create a public portfolio showcasing your previous projects. This could be through a personal website or platforms like Behance. Potential clients want to see what you can do, so let your best work do the talking!
✨Network at Construction Events
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We think you need these skills to ace Document Controller in Birmingham
Some tips for your application 🫡
Showcase Your Craft:In the construction field, it's all about your hands-on experience and the projects you've worked on. Make sure to include detailed descriptions of past projects in your CV or portfolio. Highlight specific skills, tools, and techniques you’ve mastered that are relevant to the work you're applying for at Kenton Black.
Provide a Portfolio:As this is a freelance role, having a solid portfolio is key! Include photos and descriptions of your previous work so potential clients can see what you bring to the table. Showcasing a variety of projects can really help demonstrate your versatility in the construction industry.
Clarify Your Availability and Rates:Freelancing is all about communication, so be clear about your availability and rates in your application. Let Kenton Black know when you can start and what your pricing structure looks like. This helps set the right expectations and shows you’re professional and organised.
Highlight Relevant Certifications:In construction, having the right certifications can set you apart. Mention any industry-relevant qualifications you have, such as health and safety certifications or trade-specific licenses. This not only bolsters your CV but also shows you've got the expertise to get the job done safely and effectively.
How to prepare for a job interview at Kenton Black
✨Showcase Your Project Portfolio
For a freelance role in construction, we should prepare a strong portfolio demonstrating our previous work. Highlight completed projects, showcasing not just the end result but also the problem-solving skills and tools we used during construction. This visual evidence can really set us apart!
✨Know Your Tools and Techniques
Understanding the latest construction tools and techniques is essential for standing out. Familiarise ourselves with current methodologies and any new software that's relevant to the industry. If we can discuss how we've used these tools in previous projects, it’ll show that we’re on the ball and ready to hit the ground running.
✨Prepare for Practical Questions
During the interview, we might face practical questions related to site management or problem-solving on the job. Be ready to discuss specific challenges we've faced in past projects and how we overcame them. This will demonstrate our ability to think on our feet and handle the real-world pressures of the construction field.
✨Pitch Your Rates and Work Style
As freelancers, we need to be clear about our rates and working style. Be prepared to discuss our pricing strategy based on past projects. This is not just about the numbers but conveying the value we bring to potential clients like Kenton Black. Confidence in our worth can go a long way in these discussions!
