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- Tasks: Support the Executive team with diary management, meeting arrangements, and minute-taking.
- Company: Join EKC Group, a forward-thinking organisation focused on excellent student experiences and employee wellbeing.
- Benefits: Enjoy competitive salary, generous pension, online discounts, and time off for special occasions.
- Why this job: Be part of a dynamic team, contribute to eco-sustainability, and celebrate community involvement.
- Qualifications: Proficiency in Microsoft packages, strong communication skills, and relevant qualifications are essential.
- Other info: Flexible working across six colleges and a straightforward application process.
The predicted salary is between 28800 - 43200 £ per year.
About The Role
The successful candidate will be working in a small team of Executive Support Officers to provide high level support to the Executive team. This includes comprehensive diary management, ensuring time is structured and organised to meet the priorities of the Executive team, arranging internal and external meetings and minuting a series of committee meetings. You will be responsible for the preparation, collation and distribution of agendas and meeting papers for a range of Group committee meetings, attending as minute secretary, preparing comprehensive minutes in a timely manner. A degree of flexibility is required to attend meetings at our colleges within East Kent when required.
Alongside our priority of excellent student experience, we also focus on our employees. Here are just some of ourbenefitswhen working for the East Kent Colleges Group:
- Competitive salary and holiday entitlement
- Generous pension scheme –18% employer contribution
- Access to 100\’s of online discounts via our Rewards Scheme (Inc. Restaurant, Grocery, Retail, Gym, Holidays)
- Access to cycle to work, car leasing and tech purchasing schemes
- Time off for your child\’s first day at school, moving home and for interviews
- Being part of a company with a Eco-Sustainability focus of being Net-Zero
- Being part of Community Days and Annual Staff Celebration Day
About You
The ideal candidate will be proficient in all Microsoft packages. They will be experienced in organising complex diaries and arranging multiple meetings. They will have excellent grammar and communication skills and be able to juggle and prioritise multiple tasks in a fast paced environment. They will be capable of minuting formal meetings and proactively taking forward actions through to conclusion.
We are seeking a team player who will is flexible and adaptable to work at any of the six colleges when required.
If you are interested in an informal chat about the role, or have any queries, please email us onjobs@ekcgroup.ac.uk
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Executive Support Officer employer: Kentjobs
Contact Detail:
Kentjobs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Support Officer
✨Tip Number 1
Familiarise yourself with the specific needs of the Executive team at EKC Group. Research their recent projects and initiatives to demonstrate your understanding of their priorities during any informal chats or interviews.
✨Tip Number 2
Showcase your organisational skills by preparing a mock diary management plan for a hypothetical executive. This will not only highlight your ability to manage complex schedules but also give you a practical example to discuss in interviews.
✨Tip Number 3
Brush up on your minute-taking skills. Consider attending a workshop or using online resources to refine this skill, as it’s crucial for the role. Being able to provide clear and concise minutes will set you apart from other candidates.
✨Tip Number 4
Network with current or former employees of EKC Group through platforms like LinkedIn. Engaging with them can provide valuable insights into the company culture and expectations, which you can leverage in your application process.
We think you need these skills to ace Executive Support Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your organisational skills and experience in diary management. Include specific examples of how you've successfully managed multiple tasks or meetings in previous roles.
Craft a Strong Cover Letter: In your cover letter, emphasise your interpersonal skills and ability to liaise with senior members and external stakeholders. Mention your proficiency in Microsoft packages and your experience with minute-taking.
Showcase Relevant Qualifications: If you have Maths and English GCSEs or A-Levels, be sure to mention these qualifications in your application. This will demonstrate that you meet the educational requirements for the role.
Highlight Flexibility and Teamwork: Since the role requires flexibility to work across different colleges, mention any previous experiences where you adapted to changing environments or worked effectively as part of a team.
How to prepare for a job interview at Kentjobs
✨Showcase Your Organisational Skills
As an Executive Support Officer, you'll need to demonstrate your ability to manage complex diaries and arrange multiple meetings. Be prepared to discuss specific examples from your past experiences where you successfully organised schedules or coordinated events.
✨Highlight Your Communication Abilities
Excellent grammar and communication skills are crucial for this role. During the interview, make sure to articulate your thoughts clearly and concisely. You might also want to prepare a few examples of how you've effectively communicated with senior stakeholders in previous positions.
✨Prepare for Minute Taking
Since you'll be responsible for minuting formal meetings, it’s a good idea to brush up on your minute-taking skills. Consider bringing a sample of minutes you've taken in the past to showcase your proficiency and attention to detail.
✨Demonstrate Flexibility and Team Spirit
The role requires adaptability to work across different colleges. Be ready to discuss how you've worked as part of a team in dynamic environments and how you handle changes in priorities or unexpected challenges.
