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- Tasks: Join us as a part-time Admin Assistant, supporting onboarding and daily office operations.
- Company: Kent is a diverse and inclusive company committed to employee growth and community.
- Benefits: Enjoy flexible working hours, family-friendly policies, and a supportive work environment.
- Why this job: This role offers hands-on experience in administration while fostering a welcoming workplace culture.
- Qualifications: No specific qualifications required; just bring your motivation and reliability!
- Other info: 12-month contract with potential for extension; work 4.5 hours daily, Monday to Friday.
· Assist with onboarding of staff (sorting out IT kit, arranging access passes, and arranging access to all the systems that are required for a new start, escalating/chasing requests if required)
· Deal with new supplier requests – procurement
· Organize staff collections /cards
· Ordering, arranging lunches and drinks for meetings
· Arrange travel and accommodation via the corporate travel company
· Update CVs to company format
· Assist Office Manager with new start inductions
· Support with the clearing out and archiving of old paperwork to help office maintain agile and clear desk status
· Assist the Office Manager with keeping Aberdeen Office Compliance documentation and requirements
· Check First Aid Kits on a monthly schedule
· General Admin support as required
Reception Duties
· Greet clients and guests, including organising visitor parking as required
· Answer, screen, and forward incoming phone calls
· Provide basic and accurate information in-person and via phone/email
· Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges, liaise with landlord reception team)
· Ensure reception area is tidy and presentable, with all necessary stationery and material (i.e. pens, forms and brochures)
· Look after meeting room suite, including ensure all rooms are set up ready for meetings
· Arrange catering for meetings, including making and setting up coffee/teas etc., ordering in and setting up lunches
· Receive, sort, and distribute daily mail/deliveries
· Arrange courier collections as required
· Order taxis and keep log of bookings
· Order stationery and issue stationery to staff as required
· Order PPE and control PPE stock
· Order catering sundries for the office including tea, coffee, sugar, milk, fruit etc
· Keep a log of maintenance contractors working in the Office
We are committed to our diverse and inclusive community – a place where we can all be ourselves, thrive and develop. From day one, we offer a range of family friendly, inclusive employment policies, flexible working arrangements, and employee networks to support staff from different backgrounds.
Kent is seeking a motivated and reliable Administrative Assistant to join our team on a part-time basis for a 12-month contract, with the possibility of extension. This role involves providing administrative support, including covering reception during lunchtime and holiday periods as needed. Working hours: Monday to Friday, 4.5 hours per day (08:30 – 14:00, with flexible start time)
Read more about the Purpose, Beliefs and Guiding Principles that drive us: https://kentplc.com/who-we-are/purpose-beliefs
Administration Assistant - Part-Time employer: kent
Contact Detail:
kent Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant - Part-Time
✨Tip Number 1
Familiarize yourself with the specific administrative tasks mentioned in the job description. Understanding the nuances of onboarding, procurement, and office compliance will help you demonstrate your readiness for the role during the interview.
✨Tip Number 2
Highlight any previous experience you have in a similar administrative role. Be prepared to discuss how you've successfully managed tasks like organizing meetings, handling reception duties, or maintaining office supplies in past positions.
✨Tip Number 3
Show your enthusiasm for working in a diverse and inclusive environment. Research our company culture and be ready to share how you can contribute to fostering an inclusive workplace during your conversation with us.
✨Tip Number 4
Prepare questions about the team dynamics and the specific challenges the office faces. This shows your proactive approach and genuine interest in becoming a valuable part of our team.
We think you need these skills to ace Administration Assistant - Part-Time
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is updated and formatted according to the company's requirements. Highlight relevant experience in administration, reception duties, and any specific skills that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your motivation for applying. Mention your organizational skills, ability to handle multiple tasks, and your commitment to maintaining a diverse and inclusive workplace.
Highlight Relevant Experience: In your application, emphasize any previous administrative roles or experiences that demonstrate your ability to manage office tasks, support onboarding processes, and provide excellent customer service.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at kent
✨Show Your Organizational Skills
Since the role involves a lot of administrative tasks, be prepared to discuss your organizational skills. Share specific examples of how you've managed multiple tasks or projects in the past, and highlight any tools or methods you use to stay organized.
✨Demonstrate Your Communication Abilities
As an Administration Assistant, you'll be interacting with various stakeholders. Practice articulating your thoughts clearly and concisely. Be ready to provide examples of how you've effectively communicated in previous roles, whether in person, over the phone, or via email.
✨Familiarize Yourself with Company Values
Take some time to read about the company's Purpose, Beliefs, and Guiding Principles. During the interview, reference these values to show that you align with the company's culture and are genuinely interested in being part of their team.
✨Prepare for Reception Duties
Since the role includes reception duties, think about how you would handle various scenarios, such as greeting clients or managing phone calls. You might even want to role-play these situations with a friend to build your confidence.
