Admin Assistant To The Senior Leadership Team

An exciting opportunity has arisen for an organised, professional and highly proactive Administrative Assistant to join a thriving school in Rochester, Kent. This is a key support role at the heart of the school, working closely with the Headteacher and Senior Leadership Team (SLT) to help drive operational excellence and ensure the smooth day-to-day running of leadership functions.

As part of a dedicated and collaborative environment, you will play a vital role in supporting school leadership while contributing to a culture focused on student success, professional standards and continuous improvement.

Your new role

As Administrative Assistant to the Senior Leadership Team, you will provide comprehensive, confidential and high-level administrative and secretarial support to the Headteacher and SLT. This varied position requires exceptional organisational skills, discretion and the ability to manage competing priorities in a fast-paced educational environment.

Key responsibilities will include:

• Managing the Headteacher's diary and coordinating meetings with staff, students, parents, carers and external stakeholders.
• Providing administrative and secretarial support, including handling correspondence, emails, letters and communications on behalf of the Headteacher.
• Attending meetings and producing accurate minutes when required.
• Updating school policies and maintaining key staff documentation.
• Creating and maintaining reports, working documents and data records to support leadership priorities.
• Acting as a central point of contact for staff, providing information, guidance and assistance relating to the Headteacher's work.
• Liaising professionally with parents, students and external stakeholders, including handling sensitive and confidential matters.
• Supporting social media activity by working with colleagues to ensure positive school achievements and developments are effectively showcased.
• Collaborating with the wider school office team and providing additional support where required.

What you'll need to succeed

• Previous experience in an Administrative Assistant, Executive Assistant, Personal Assistant or School Administrator position.
• Strong diary management and meeting coordination skills.
• Experience taking accurate minutes and managing confidential information.
• Excellent written and verbal communication skills.
• Strong attention to detail and the ability to produce high-quality documentation.
• Proficiency in Microsoft Office and administrative systems.
• The ability to build effective relationships with staff, parents and external stakeholders.
• A proactive, professional and solution-focused approach.
• A commitment to safeguarding, equality, confidentiality and the welfare of children and young people.

Early Application Encouraged

Due to the high volume of interest in this position, we may close the vacancy before the stated deadline. To ensure your application is considered, we strongly recommend applying as soon as possible.

Safeguarding recruitment statement

Ripplevale School Rochester is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. An enhanced DBS check is required for all successful applicants. Ripplevale School Rochester is required to conduct online searches about you as part of their shortlisting process in accordance with Keeping Children Safe in Education guidance.