At a Glance
- Tasks: Provide essential admin support to a dynamic team in a fast-paced environment.
- Company: Join KMMH, a forward-thinking organisation dedicated to quality service.
- Benefits: Gain valuable experience, develop skills, and work in a supportive team.
- Other info: Opportunity to enhance your organisational and communication skills.
- Why this job: Perfect for those who thrive on variety and want to make a difference.
- Qualifications: GCSEs in Maths and English, plus NVQ Level 3 or equivalent required.
The predicted salary is between 24000 - 28000 £ per year.
The following post has become available within KMMH for a dynamic, self‑motivated, forward‑thinking Administration Assistant. The position will be within the Ashford & Canterbury administration team, based at Laurel House, Canterbury for 37.5 hours per week, and will provide full secretarial and administrative support to a multi‑disciplinary team. High‑quality admin services are vital for ensuring the smooth running of our service; you can expect your days to be full of variety and challenge.
Responsibilities:
- Daily opening of post, date stamping and dispatch
- Answering telephone calls
- Data entry (e.g., inputting new referrals, results of tests or questionnaires)
- Check relevant systems (e.g., RiO for clinic appointment lists)
- Liaise with other internal departments
- Photocopying
- Preparation of variety of documents and correspondence
- Printing information in spreadsheet or report format as required
- Process confidential information
- Laminating posters or reports and binding as appropriate
- Booking appointments
- Arranging meetings and events
- Diary management
- Ordering stationery and other supplies
The post holder must have a Grade C or above GCSE in Maths and English or equivalent and possess an NVQ Level 3/RSA3 or equivalent. Prior to interview you will be required to undertake numeracy, literacy and Trust values tests. The ideal candidate will be a team player with excellent organisational and keyboard skills, be a competent audio typist, and possess a good working knowledge of Microsoft Office packages. They will also pay close attention to detail, be able to work to tight deadlines, be adaptable to changing or challenging situations and able to manage and prioritise their own work efficiently.
Administrative Assistant - Secretarial & Dept Support in Canterbury employer: Kent PLC
KMMH is an exceptional employer that values its staff and fosters a supportive work culture within the Ashford & Canterbury administration team. Employees benefit from a dynamic environment that encourages professional growth, with opportunities to develop skills in a multi-disciplinary setting while contributing to the vital services we provide. Located in the heart of Canterbury, our team enjoys a collaborative atmosphere where every day brings new challenges and the chance to make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant - Secretarial & Dept Support in Canterbury
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Administrative Assistant role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by practising common questions. Think about how your skills, like organisation and attention to detail, fit the role. We recommend doing mock interviews with friends or family to boost your confidence.
✨Tip Number 3
Showcase your skills! Bring examples of your work to interviews, like reports or documents you've prepared. This will demonstrate your proficiency with Microsoft Office and your ability to handle administrative tasks effectively.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Administrative Assistant - Secretarial & Dept Support in Canterbury
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight your organisational skills, attention to detail, and any relevant admin experience to show us you're the perfect fit!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re excited about the role and how your background makes you a great candidate. Don’t forget to mention your teamwork and adaptability skills!
Show Off Your Tech Skills:Since we’re looking for someone with a good working knowledge of Microsoft Office, make sure to mention any specific software you’re comfortable with. If you’ve got audio typing skills, flaunt them!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Kent PLC
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant. Familiarise yourself with tasks like data entry, diary management, and document preparation. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Show Off Your Skills
Highlight your organisational and keyboard skills during the interview. Be prepared to discuss your experience with Microsoft Office and any relevant software. If you have examples of how you've managed tight deadlines or adapted to challenges in previous roles, share those stories!
✨Practice Makes Perfect
Since you'll be taking numeracy and literacy tests before the interview, it’s a good idea to brush up on those skills. Use online resources or practice papers to get comfortable with the types of questions you might face. This will boost your confidence and help you perform better.
✨Be a Team Player
The role requires collaboration with a multi-disciplinary team, so be ready to discuss your teamwork experiences. Share examples of how you've successfully worked with others, managed conflicts, or contributed to a positive team environment. This will show that you’re not just a great individual contributor but also a valuable team member.
