At a Glance
- Tasks: Support the operational running of a friendly GP practice and drive service improvements.
- Company: Join a forward-thinking GP practice serving a diverse community.
- Benefits: Enjoy generous annual leave, NHS pension, and ongoing training opportunities.
- Other info: Collaborative environment with supportive GP partners and career growth potential.
- Why this job: Shape the future of healthcare while developing your leadership skills.
- Qualifications: Strong organisational skills and experience in finance or operations preferred.
The predicted salary is between 37000 - 45000 £ per year.
We are seeking an enthusiastic, organised and motivated Deputy Practice Manager to join our friendly, forward‑thinking GP practice. Woodlands Health Centre is an established GP Training Practice serving a growing and diverse community of over 14,000 patients across Paddock Wood, East Peckham and Five Oak Green. We are a six‑partner practice with a strong clinical, nursing and administrative team and are part of Tonbridge Primary Care Network. This is an exciting opportunity to work closely with our newly appointed Practice Manager and GP Partners to help shape the future of the Practice. The role combines operational management, finance, governance and business support, helping to ensure the Practice continues to deliver high‑quality, safe and sustainable patient care. You will work as part of the Practice leadership team, supporting the day‑to‑day running of the organisation whilst helping to drive service improvement, financial performance and operational effectiveness.
What You’ll Be Doing
- Supporting the operational running of the Practice
- Assisting with financial management, budgeting and performance reporting
- Monitoring contracts, claims and income streams including QOF, ARRS, CQRS and enhanced services
- Supporting payroll, pensions and financial administration processes
- Overseeing operational projects and service improvements
- Supporting workforce planning, rotas and people management processes
- Assisting with governance, compliance and CQC requirements
- Supporting premises, estates and contractor management
- Producing reports and performance information for the Practice Manager and Partners
- Deputising for the Practice Manager when required
About You
- Strong organisational and leadership skills
- Excellent communication and interpersonal skills
- Ability to manage competing priorities in a busy environment
- Strong attention to detail and problem‑solving ability
- Confident working with financial information, data and reporting
- Positive, adaptable and solutions‑focused
- Able to build effective working relationships across teams
Desirable Experience
- Experience within primary care, healthcare or NHS settings
- Experience of finance, business management or operational management
- Knowledge of NHS contracts, enhanced services and claims processes
- Experience of governance, compliance or CQC requirements
- Experience of staff supervision, line management or workforce planning
What We Offer
- Supportive and engaged GP Partners
- Opportunity to help shape the structure and future direction of the Practice
- A collaborative, stable and friendly working environment
- NHS Pension Scheme
- Generous annual leave entitlement
- Ongoing training and professional development opportunities
We recognise that no candidate will bring every skill equally. We are looking for someone with the right attitude, aptitude and leadership potential. Following appointment, we will ensure appropriate support and development is in place to help the successful candidate grow within the role. This role would suit an experienced Deputy Practice Manager, Operations Manager, Finance Manager, Senior Administrator or an aspiring Practice Manager looking to take the next step in their career.
How to Apply
Please submit your CV and a short supporting statement outlining your experience and interest in the role to Stefanie.turner@nhs.net. For an informal discussion about the position, please contact Woodlands Health Centre. Allington Road Paddock Wood Tonbridge Kent TN12 6AX
Assistant Practice Manager employer: Kent Local Medical Committee
Woodlands Health Centre is an exceptional employer, offering a supportive and collaborative environment where you can thrive as an Assistant Practice Manager. With a focus on professional development and a commitment to high-quality patient care, you'll have the opportunity to shape the future of our practice while enjoying generous benefits such as the NHS Pension Scheme and ample annual leave. Join our friendly team in Paddock Wood, where your contributions will be valued and your career growth supported.
Contact Details:
Kent Local Medical Committee Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Assistant Practice Manager
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Kent Local Medical Committee.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Kent Local Medical Committee.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Kent Local Medical Committee, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Assistant Practice Manager
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Kent Local Medical Committee.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Kent Local Medical Committee.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Kent Local Medical Committee. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Kent Local Medical Committee. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Kent Local Medical Committee
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Kent Local Medical Committee’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
