Recruitment/HR Administrator - fully remote

The HR Administrator will support with HR, Recruitment and Facilities tasks to facilitate a smooth and efficient Recruitment hiring process as well as maintaining a safe, efficient, and well-functioning workplace.

This role includes collaborating with hiring managers, organising interviews, maintaining candidate ATS trackers, supporting with the offer process, all whilst ensuring full compliance.

Facilities administration responsibilities include being the first point of contact for all facilities enquiries and managing health and safety processes including health and safety inspections, follow up actions and maintaining up to date risk assessments and compliance records.

The objective is to deliver a proactive, proficient, and high-quality administration service in an efficient, timely and accurate manner.

• Recruitment Admin: Maintain and update Applicant Tracking System (ATS), assist with the management of recruitment inbox.
• Facilities Admin: Assist with office move, manage access cards, lockers, track occupancy statistics and manage any queries related to the office space with the Landlord.
• Facilities Maintenance: Coordinate and schedule uplift of confidential shredding, fire extinguisher maintenance, renewal of TV, PRS and MPLC licenses.
• Health & Safety Compliance: Ensure all safety regulations are met, conduct routine safety checks, inspections, Risk and DSE assessments. Maintain compliance records, legislative reporting requirements (SECR and ESOS) and assist with annual review of H&S Policy and Procedures.
• PAT testing: Carry out the PAT testing of company leads issued to colleagues and of office equipment.
• Supplier Management: Manage relationships with external service providers to maintain high facility standards.
• Facilities Administrative Support: Keep facility-related documentation up to date, raise Facilities POs, chase invoices, and raise queries with suppliers where invoices differ to quotes provided/cost tracker, manage office stationery supply, and assist with budgeting and insurance renewal.
• Facilities Inbox: Manage the Facilities inbox and address all queries effectively.
• HR Admin: Support the completion of any administrative tasks required by the wider HR team including the HR Director. Manage HR Team invites and events.

Prior experience in an administrative or facilities role is required. Proficient in utilising an Applicant Tracking Systems (ATS) and strong administration and customer service abilities are essential. Proficiency in MS Office applications (Excel, Word and PowerPoint) is necessary. Knowledge of H&S and the legislative requirements for an office-based working environment is desirable.

We strive to create workplaces that promote professional development and work-life balance. Our inclusive culture values diversity in all its forms, ensuring everyone feels respected and valued.

Please note, all offers of employment for this role are subject to a series of background checks, including criminal (DBS), credit and Right to work checks. To take advantage of digital Right to work checks you must hold a valid passport; alternatively, you must be prepared to come into Maidenhead to show ID.