Recruitment and HR Administrator

Location: Remote with travel to Maidenhead when required

Working Hours: Monday - Friday 09:00 - 17:30

Salary: Competitive + benefits which can be found HERE

Overall Purpose of Job

The HR Administrator will support with HR, Recruitment and Facilities tasks to facilitate a smooth and efficient Recruitment hiring process as well as maintaining a safe, efficient, and well-functioning workplace. This role includes collaborating with hiring managers, organising interviews, maintaining candidate ATS trackers, supporting with the offer process, all whilst ensuring full compliance. Facilities administration responsibilities include being the first point of contact for all facilities enquiries and managing health and safety processes including health and safety inspections, follow up actions and maintaining up to date risk assessments and compliance records. The objective is to deliver a proactive, proficient, and high-quality administration service in an efficient, timely and accurate manner.

Key Responsibilities

• Recruitment Admin: Assist in posting job advertisements on various platforms, coordinate and schedule interviews between candidates and hiring managers, maintain and update Applicant Tracking System (ATS), ensure interview notes are completed and stored appropriately, prepare and send out offer letters, rejection letters and other candidate communication, assisting with all onboarding activities, including offer letters, background screening and reference checks, assisting with the management of recruitment inbox.
• Facilities Admin: Company Office: Assist with office move, manage access cards, lockers, track occupancy statistics and manage any queries related to the office space with the Landlord. Facilities Maintenance: Coordinate and schedule uplift of confidential shredding, fire extinguisher maintenance, renewal of TV, PRS and MPLC licenses. Health & Safety Compliance: Ensure all safety regulations are met, conduct routine safety checks, inspections, Risk and DSE assessments. Maintain compliance records, legislative reporting requirements (SECR and ESOS) and assist with annual review of H&S Policy and Procedures. PAT testing: carry out the PAT testing of company leads issued to colleagues and of office equipment. Supplier Management: Manage relationships with external service providers to maintain high facility standards. Facilities Administrative Support: Keep facility-related documentation up to date, raise Facilities POs, chase invoices, and raise queries with suppliers where invoices differ to quotes provided/cost tracker, manage office stationery supply, and assist with budgeting and insurance renewal. Facilities Inbox: Manage the Facilities inbox and address all queries effectively.
• HR Admin: Support the completion of any administrative tasks required by the wider HR team including the HR Director. Manage HR Team invites and events.

Experience and Skills

• Prior experience in an administrative or facilities role
• Proficient in utilising an Applicant Tracking Systems (ATS)
• Strong administration and customer service abilities
• Detail-oriented, with strong problem-solving skills, ability to identify and analyse issues, and implement solutions.
• Proficient in MS Office applications (Excel, Word and PowerPoint).
• Outstanding organisational skills with the capability to prioritise competing tasks
• Experience of managing expectations from stakeholders while being adaptable in a fast-changing environment
• A proactive and team-oriented mindset with the ability to work independently and to take the initiative
• Ability to manage sensitive confidential information
• Knowledge of H&S and the legislative requirements for an office based working environment is desirable.

Why Join Kensington Mortgages

At KMC our employees are the heart of our success. We strive to create workplaces that promote professional development and work-life balance. Our inclusive culture values diversity in all its forms, ensuring everyone feels respected and valued. As an equal opportunity employer, we embrace differences in gender, race, identity, ethnic origin, and sexual expression.

Ready to make a difference? If you’re passionate about providing an exceptional service and want to join a team that values your contributions we’d love to hear from you! Apply today and be part of the Kensington Mortgages family and help us to continue making a positive impact in the lives of our customers.

Important Information

Please note, all offers of employment for this role are subject to a series of background checks, including criminal (DBS), credit and Right to work checks. To take advantage of digital Right to work checks you must hold a valid passport; alternatively, you must be prepared to come into Maidenhead to show ID.