At a Glance
- Tasks: Support the delivery of high-quality client and internal events, both in-person and virtual.
- Company: Join Kennedys, a leading firm with a dynamic Business Development team in London.
- Benefits: Gain hands-on experience in event management and build your professional network.
- Other info: Perfect opportunity for high school and college students eager to learn and grow.
- Why this job: Kickstart your career in events while working on exciting projects and high-profile meetings.
- Qualifications: Strong organisational skills, attention to detail, and a proactive attitude.
The predicted salary is between 30000 - 40000 £ per year.
Kennedys is looking for an Events Assistant to join our Business Development team in London. Kennedys' events are an integral part of its business development strategy. The Business Development department supports the firm's global growth ambition and its clients and markets.
The successful Events Assistant will support the delivery of high-quality client and internal events across Kennedys. This role provides operational, administrative and logistical support to the Events team as well as provides the opportunity to build up your event delivery skills by running webinars, with opportunities to assist at some high profile internal meetings, ensuring a consistent and professional experience aligned with the firm's brand and client standards. The position is designed as a development role, building strong foundations in event delivery, systems, and stakeholder collaboration.
You will need to work collaboratively within the events team, contributing to the effectiveness of the business development department by providing a comprehensive and efficient service to the team in order that the business objectives of the firm and the department are achieved.
Key Responsibilities
- Event Delivery & Support
- Support the end-to-end delivery of client and internal events, both in-person and virtual.
- Take ownership of logistics for some webinars, ensuring a seamless and professional experience.
- Provide on-day/event support, including coordination with internal teams and troubleshooting where required.
- Assist with webinar delivery, including platform setup, live support and post-event processing.
- Event Administration & Systems
- Maintain accurate and up-to-date records in InterAction, including attendee data, contact updates and mailing lists.
- Manage event inboxes efficiently, responding to queries and maintaining accurate RSVP tracking.
- Create and manage invitations, registration pages and communications using Vuture.
- Ensure all event-related content across the website, intranet and internal platforms is accurate and current.
- Pre-Event Coordination
- Create event invitations, landing pages and internal listings in line with Kennedys' brand and tone.
- Build and maintain attendee lists, incorporating input from lawyers and BD colleagues.
- Monitor and manage RSVPs, updating systems and responding to client queries in a timely and professional manner.
- Post-Event Activity
- Update InterAction with attendance and no-show data promptly following events.
- Collate feedback and prepare clear post-event summaries for stakeholders.
- Upload, edit and publish webinar recordings (Vimeo), ensuring consistent branding and accessibility.
- Update website and intranet content to reflect completed events and make recordings available.
- Stakeholder & Supplier Coordination
- Build effective working relationships with Business Development, facilities, reception and external suppliers.
- Support the coordination of event materials and merchandise, ensuring alignment with brand guidelines and cost awareness.
Required Experience
- Strong organisational skills and attention to detail.
- Clear and professional written communication, with a client-focused approach.
- Confidence using systems (CRM, email platforms and Excel or similar).
- Ability to manage multiple priorities and work collaboratively across teams.
- Proactive, reliable and keen to learn.
- Keen interest in building a career in events.
Events Assistant in London employer: Kennedys
Kennedys is an exceptional employer that fosters a collaborative and dynamic work culture, particularly within its Business Development team in London. As an Events Assistant, you will benefit from comprehensive training and development opportunities, allowing you to enhance your event delivery skills while contributing to high-profile client and internal events. The firm prioritises employee growth and offers a supportive environment where your contributions are valued, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Events Assistant in London
✨Tip Number 1
Network like a pro! Reach out to people in the events industry, especially those at Kennedys. Attend industry meet-ups or webinars to make connections and show your enthusiasm for the role.
✨Tip Number 2
Prepare for interviews by researching Kennedys and their events. Understand their brand and think about how you can contribute to their business development goals. Show them you’re not just another candidate!
✨Tip Number 3
Practice your event delivery skills! If you can, organise a small event or webinar yourself. This hands-on experience will give you great talking points during interviews and show your commitment to the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at Kennedys.
We think you need these skills to ace Events Assistant in London
Some tips for your application 🫡
Show Your Passion for Events:When writing your application, let us see your enthusiasm for events! Share any relevant experiences or projects that highlight your interest in event delivery and how you can contribute to our team.
Be Clear and Professional:We love clear communication! Make sure your written application is well-structured and free of jargon. Use a professional tone while still being yourself – we want to get to know the real you!
Tailor Your Application:Don’t just send a generic application. Take the time to tailor your CV and cover letter to the Events Assistant role at Kennedys. Highlight your organisational skills and attention to detail, as these are key for us.
Apply Through Our Website:Make it easy for us to find your application by applying through our website. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at Kennedys
✨Know the Company Inside Out
Before your interview, take some time to research Kennedys and its events strategy. Understand their brand values and how they approach client engagement through events. This will not only show your enthusiasm but also help you tailor your answers to align with their goals.
✨Showcase Your Organisational Skills
As an Events Assistant, strong organisational skills are key. Be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks or events. Highlight any tools or systems you've used to keep everything on track, as this will demonstrate your readiness for the role.
✨Demonstrate Your Communication Skills
Clear and professional communication is crucial in this role. During the interview, practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask about their communication processes within the team, showing that you’re already thinking about collaboration.
✨Be Ready to Discuss Event Logistics
Since the role involves managing logistics for events and webinars, be prepared to talk about your experience with event planning. Discuss any challenges you've faced and how you overcame them. If you have experience with specific platforms like Vuture or CRM systems, mention that too—it’ll give you an edge!
