At a Glance
- Tasks: Support the delivery of exciting client and internal events, both in-person and virtual.
- Company: Join Kennedys, a dynamic firm focused on global growth and client engagement.
- Benefits: Gain hands-on experience, develop event skills, and work in a collaborative environment.
- Other info: Build valuable relationships and enhance your professional network while making an impact.
- Why this job: Kickstart your career in events with opportunities to learn and grow in a supportive team.
- Qualifications: Strong organisational skills, attention to detail, and a passion for events.
The predicted salary is between 30000 - 40000 £ per year.
Kennedys is looking for an Events Assistant to join our Business Development team in London. Kennedys' events are an integral part of its business development strategy. The successful Events Assistant will support the delivery of high-quality client and internal events across Kennedys. This role provides operational, administrative and logistical support to the Events team as well as provides the opportunity to build up your event delivery skills by running webinars, with opportunities to assist at some high profile internal meetings, ensuring a consistent and professional experience aligned with the firm's brand and client standards. The position is designed as a development role, building strong foundations in event delivery, systems, and stakeholder collaboration.
You will need to work collaboratively within the events team, contributing to the effectiveness of the business development department by providing a comprehensive and efficient service to the team in order that the business objectives of the firm and the department are achieved.
Key Responsibilities:
- Event Delivery & Support: Support the end-to-end delivery of client and internal events, both in-person and virtual. Take ownership of logistics for some webinars, ensuring a seamless and professional experience. Provide on-day/event support, including coordination with internal teams and troubleshooting where required. Assist with webinar delivery, including platform setup, live support and post-event processing.
- Event Administration & Systems: Maintain accurate and up-to-date records in InterAction, including attendee data, contact updates and mailing lists. Manage event inboxes efficiently, responding to queries and maintaining accurate RSVP tracking. Create and manage invitations, registration pages and communications using Vuture. Ensure all event-related content across the website, intranet and internal platforms is accurate and current.
- Pre-Event Coordination: Create event invitations, landing pages and internal listings in line with Kennedys' brand and tone. Build and maintain attendee lists, incorporating input from lawyers and BD colleagues. Monitor and manage RSVPs, updating systems and responding to client queries in a timely and professional manner.
- Post-Event Activity: Update InterAction with attendance and no-show data promptly following events. Collate feedback and prepare clear post-event summaries for stakeholders. Upload, edit and publish webinar recordings (Vimeo), ensuring consistent branding and accessibility. Update website and intranet content to reflect completed events and make recordings available.
- Stakeholder & Supplier Coordination: Build effective working relationships with Business Development, facilities, reception and external suppliers. Support the coordination of event materials and merchandise, ensuring alignment with brand guidelines and cost awareness.
Required Experience:
- Strong organisational skills and attention to detail.
- Clear and professional written communication, with a client-focused approach.
- Confidence using systems (CRM, email platforms and Excel or similar).
- Ability to manage multiple priorities and work collaboratively across teams.
- Proactive, reliable and keen to learn.
- Keen interest in building a career in events.
Events Assistant employer: Kennedys
At Kennedys, we pride ourselves on being an exceptional employer, offering a dynamic work environment in the heart of London. Our collaborative culture fosters professional growth, providing Events Assistants with invaluable opportunities to enhance their event delivery skills while supporting high-profile client and internal events. With a strong focus on employee development and a commitment to maintaining a client-centric approach, Kennedys is dedicated to creating a rewarding and meaningful career path for all team members.
StudySmarter Expert Advice🤫
We think this is how you could land Events Assistant
✨Tip Number 1
Network like a pro! Attend industry events, webinars, and meet-ups to connect with people in the events sector. You never know who might have a lead on your dream job!
✨Tip Number 2
Show off your skills! Create a portfolio showcasing any events you've helped organise or participated in. This will give potential employers a taste of what you can bring to their team.
✨Tip Number 3
Be proactive! Reach out directly to companies you're interested in, even if they don't have open positions. A friendly email expressing your interest can go a long way.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you, and applying directly shows your enthusiasm for joining our team at StudySmarter.
We think you need these skills to ace Events Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Events Assistant role. Highlight any relevant experience you have in event delivery, administration, or client communication. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your passion for events and how you can contribute to our Business Development team. Keep it professional but let your personality come through – we love a bit of flair!
Show Off Your Organisational Skills:In your application, give examples of how you've managed multiple tasks or projects before. We’re all about strong organisational skills, so share any experiences that demonstrate your ability to juggle priorities effectively.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way to ensure your application gets to us directly. Plus, it shows you’re keen on joining our team at Kennedys. We can’t wait to hear from you!
How to prepare for a job interview at Kennedys
✨Know Your Events
Familiarise yourself with Kennedys' past events and their significance in the business development strategy. This shows your genuine interest in the role and helps you discuss how you can contribute to future events.
✨Showcase Your Organisational Skills
Prepare examples that highlight your strong organisational skills and attention to detail. Think of times when you successfully managed multiple tasks or coordinated an event, as this will resonate well with the interviewers.
✨Master the Tech
Since the role involves managing webinars and using various systems, brush up on your tech skills. Be ready to discuss any experience you have with CRM systems, email platforms, or Excel, and how you can leverage these tools for event success.
✨Communicate Clearly
Practice your written and verbal communication skills. You’ll need to demonstrate a client-focused approach, so think about how you can convey your ideas clearly and professionally during the interview.
