Recruitment Administrator in Chelmsford

Kennedys is seeking a Recruitment Administrator to join our collaborative and forward-thinking HR team. This is an excellent opportunity to join a dynamic, global law firm and would suit an ambitious individual looking to build a career in HR within a supportive and inclusive team environment.

The Kennedys HR team is over 85 strong and supports the firm around the world with all people related matters. The HR team is based across Kennedys' five regions; APAC, EMEA, US, LATAM and UK. The areas of HR that we have responsibility for are Business Partnering, Talent, Recruitment, Responsible Business, Operations, and Reward. You will be working in a fast-paced, demanding, and global environment as we strive to make a difference for our people, clients and communities where we work.

Key responsibilities

• Produce and monitor the return of contract of employment offers and any other relevant documentation.
• Coordinate pre-employment screening and right to work checks, ensuring compliance with firm policies and UK legislation.
• Maintain and coordinate the new joiner process liaising with the relevant Business Services departments ensuring a smooth transition into the firm.
• Create new joiner e-files for inclusion in the e-filing system.
• Maintain and update the applicant tracking system (ATS) with information on all external and internal candidates, producing reports when required.
• Provide administrative support to the Recruitment and wider HR team as required, including but not limited to, arranging interviews, diary management and reporting.
• Monitor the recruitment inbox and respond to queries in a timely and professional manner.
• Ensure new joiner information is accurately entered into HRIS and kept up to date as required.
• Produce accurate new joiner and recruitment reports on a weekly, monthly and adhoc basis.
• Prepare the required reports for the monthly payroll.
• Prepare all recruitment invoices for approval using the correct budget codes and authorisation process.
• Assist the Advisors/Managers/Business Partners/Senior Managers (as applicable) in the team with key tasks as required.
• Provide timely responses to requests from internal and external stakeholders.
• Provide general support to immediate team.
• Work effectively as part of a team but also own and work independently on specific tasks.
• Understand the role of the team and how this fits into the wider business.
• Drive process improvement by identifying areas of improvement/development.

Required experience

• Experience of working in Recruitment administration role, preferably in a professional service environment.
• Excellent written and verbal communication skills.
• Good level of IT literacy and numeracy skills.
• Ability to work at speed and balance a wide range of activities at any one time and at short notice.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Ability to work collaboratively within a team and independently when required.
• Professional and service delivery focussed approach.
• Strong attention to detail and ability to work under high pressure.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.