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- Tasks: Support the CIO and IT department with administrative tasks and ensure smooth operations.
- Company: Join Kennedys, a global law firm known for innovation and excellence.
- Benefits: Enjoy competitive salary, professional development, and a supportive work culture.
- Why this job: Be part of a dynamic team making a real impact in the legal tech space.
- Qualifications: 2+ years in an admin role, strong organisational skills, and IT knowledge.
- Other info: Diverse and inclusive workplace with excellent career growth opportunities.
The predicted salary is between 30000 - 42000 £ per year.
Kennedys IT is looking for a highly organised, proactive, and detail-oriented Administrative Assistant to support the Chief Information Officer (CIO) and the IT Department. The successful candidate will provide comprehensive administrative support to ensure smooth and efficient operations within the IT department, contributing to its overall success. Team Kennedys IT is responsible for the maintenance of IT systems and security across the firm, including its portfolio of managed bespoke and off-the-shelf applications. This role will work across all IT functions and, in the case of broader projects, occasionally with other teams within the firm. The majority of the global IT team are in London and Chelmsford, although some staff are based in other UK and non-UK offices. As a team which provides truly global service, the team are used to working remotely.
Key responsibilities:
- Manage the CIO's calendar, schedule appointments, and coordinate meetings
- Prepare, edit, and format correspondence, reports, presentations, and other documents
- Handle incoming communications, including phone calls, emails, and mail, and respond or redirect as appropriate
- Schedule, organise, and coordinate IT department meetings, including preparing agendas, taking minutes, and following up on action items
- Coordinate internal and external events, such as training sessions, workshops, and conferences.
Required experience:
- Minimum of 2 years of experience in an administrative or assistant role, preferably within an IT department or legal environment
- Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with IT project management tools
- Basic understanding of IT concepts and terminology
- Discretion and the ability to handle confidential information with integrity
- Proactive, self-motivated, and able to work independently as well as part of a team
- Experience with budget management and financial reporting
- Knowledge of IT compliance and regulatory requirements
- Familiarity with legal industry software and systems.
Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.
Administrative Assistant to the CIO and IT department employer: Kennedys
Contact Detail:
Kennedys Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant to the CIO and IT department
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Kennedys IT on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching Kennedys IT's recent projects and initiatives. Show us that you're not just another candidate; demonstrate your genuine interest in our work and how you can contribute.
✨Tip Number 3
Practice common interview questions, but also be ready for situational ones. Think about how your organisational skills and proactive attitude can shine in real-life scenarios relevant to the role.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your enthusiasm for the role can leave a lasting impression and keep you top of mind for the hiring team.
We think you need these skills to ace Administrative Assistant to the CIO and IT department
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Administrative Assistant role. Highlight your organisational skills and any relevant experience in IT or legal environments, as this will show us you understand what we're looking for.
Show Off Your Communication Skills: Since you'll be handling a lot of correspondence, it's crucial to demonstrate your written communication skills. Use clear and concise language in your application, and don’t forget to proofread for any typos or errors!
Be Proactive in Your Approach: We love candidates who take initiative! In your application, mention any examples where you've gone above and beyond in previous roles. This will help us see your proactive nature, which is key for this position.
Apply Through Our Website: To make sure your application gets to us without a hitch, apply directly through our website. It’s the best way to ensure we receive all your details and can consider you for the role!
How to prepare for a job interview at Kennedys
✨Know Your Stuff
Familiarise yourself with IT concepts and terminology. Since you'll be supporting the CIO and the IT department, having a basic understanding of their work will show that you're proactive and genuinely interested in the role.
✨Master the Calendar
Be prepared to discuss how you would manage the CIO's calendar effectively. Think about prioritising appointments and coordinating meetings, and maybe even have a few examples ready from your past experience where you successfully managed a busy schedule.
✨Communication is Key
Brush up on your written and verbal communication skills. You’ll need to handle incoming communications and prepare documents, so being able to articulate your thoughts clearly during the interview will demonstrate your suitability for the role.
✨Show Your Organisational Skills
Prepare to share specific examples of how you've organised meetings or events in the past. Highlight your time management skills and how you prioritise tasks, as these are crucial for keeping the IT department running smoothly.