At a Glance
- Tasks: Support the delivery of exciting client and internal events, both in-person and virtual.
- Company: Join Kennedys, a dynamic firm focused on global growth and client engagement.
- Benefits: Gain valuable experience, develop your skills, and work in a collaborative environment.
- Other info: Be part of a supportive team driving impactful business development initiatives.
- Why this job: Kickstart your career in events with hands-on experience and professional development opportunities.
- Qualifications: Strong organisational skills, attention to detail, and a passion for event management.
The predicted salary is between 30000 - 40000 £ per year.
Kennedys is looking for an Events Assistant to join our Business Development team in London. Kennedys' events are an integral part of its business development strategy. The Business Development department supports the firm's global growth ambition and its clients and markets. The successful Events Assistant will support the delivery of high-quality client and internal events across Kennedys. This role provides operational, administrative and logistical support to the Events team as well as provides the opportunity to build up your event delivery skills by running webinars, with opportunities to assist at some high profile internal meetings, ensuring a consistent and professional experience aligned with the firm's brand and client standards. The position is designed as a development role, building strong foundations in event delivery, systems, and stakeholder collaboration. You will need to work collaboratively within the events team, contributing to the effectiveness of the business development department by providing a comprehensive and efficient service to the team in order that the business objectives of the firm and the department are achieved.
Key responsibilities:
- Event Delivery & Support: Support the end-to-end delivery of client and internal events, both in-person and virtual. Take ownership of logistics for some webinars, ensuring a seamless and professional experience. Provide on-the-day/event support, including coordination with internal teams and troubleshooting where required. Assist with webinar delivery, including platform setup, live support and post-event processing.
- Event Administration & Systems: Maintain accurate and up-to-date records in InterAction, including attendee data, contact updates and mailing lists. Manage event inboxes efficiently, responding to queries and maintaining accurate RSVP tracking. Create and manage invitations, registration pages and communications using Vuture. Ensure all event-related content across the website, intranet and internal platforms is accurate and current.
- Pre-Event Coordination: Create event invitations, landing pages and internal listings in line with Kennedys' brand and tone. Build and maintain attendee lists, incorporating input from lawyers and BD colleagues. Monitor and manage RSVPs, updating systems and responding to client queries in a timely and professional manner.
- Post-Event Activity: Update InterAction with attendance and no-show data promptly following events. Collate feedback and prepare clear post-event summaries for stakeholders. Upload, edit and publish webinar recordings (Vimeo), ensuring consistent branding and accessibility. Update website and intranet content to reflect completed events and make recordings available.
- Stakeholder & Supplier Coordination: Build effective working relationships with Business Development, facilities, reception and external suppliers. Support the coordination of event materials and merchandise, ensuring alignment with brand guidelines and cost awareness.
Required experience:
- Strong organisational skills and attention to detail.
- Clear and professional written communication, with a client-focused approach.
- Confidence using systems (CRM, email platforms and Excel or similar).
- Ability to manage multiple priorities and work collaboratively across teams.
- Proactive, reliable and keen to learn.
- Keen interest in building a career in events.
Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.
Events Assistant employer: Kennedys Law LLP
At Kennedys, we pride ourselves on fostering a collaborative and dynamic work environment that empowers our employees to thrive. As an Events Assistant in London, you will not only gain hands-on experience in delivering high-quality events but also benefit from our commitment to professional development and growth opportunities within the global Business Development team. Join us to be part of a client-centric culture that values innovation and teamwork, ensuring your contributions are recognised and impactful.
StudySmarter Expert Advice🤫
We think this is how you could land Events Assistant
✨Tip Number 1
Network like a pro! Get out there and connect with people in the events industry. Attend local meetups, join online forums, or even hit up LinkedIn. The more connections we make, the better our chances of landing that Events Assistant role.
✨Tip Number 2
Show off your skills! If you've organised any events, big or small, make sure to talk about them. We want to highlight our experience in event delivery, even if it’s just a family gathering or a school project. Every bit counts!
✨Tip Number 3
Be proactive! Reach out to Kennedys directly through their website. Express your interest in the Events Assistant position and ask if they have any upcoming events where you could volunteer. It shows initiative and gets us on their radar.
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way. We should express our appreciation for the opportunity and reiterate our enthusiasm for the role. It keeps us fresh in their minds and shows our professionalism.
We think you need these skills to ace Events Assistant
Some tips for your application 🫡
Show Your Passion for Events:When writing your application, let us see your enthusiasm for events! Share any relevant experiences or projects that highlight your interest in event delivery and how you can contribute to our team.
Be Clear and Professional:We love clear communication! Make sure your written application is well-structured and free of typos. Use a professional tone while still being yourself – it’s all about striking the right balance.
Highlight Your Organisational Skills:As an Events Assistant, organisation is key. In your application, give examples of how you've managed multiple tasks or projects successfully. This will show us you’ve got what it takes to keep everything running smoothly!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Kennedys Law LLP
✨Know Your Events Inside Out
Before the interview, make sure you research Kennedys and their events. Familiarise yourself with their recent activities and understand how they align with the firm's business development strategy. This will show your genuine interest and help you discuss how you can contribute to their event delivery.
✨Show Off Your Organisational Skills
As an Events Assistant, strong organisational skills are key. Prepare examples from your past experiences where you've successfully managed multiple tasks or events. Be ready to explain how you prioritised and ensured everything ran smoothly, as this will demonstrate your capability for the role.
✨Communicate Clearly and Professionally
Since clear communication is crucial in this role, practice articulating your thoughts clearly. During the interview, be concise and professional in your responses. You might even want to prepare a few questions to ask about their event processes, showing that you’re proactive and engaged.
✨Demonstrate Your Team Spirit
Collaboration is essential in the Events team. Think of examples where you've worked effectively within a team, especially in high-pressure situations. Highlight your ability to support others and contribute positively to group dynamics, which will resonate well with their team-oriented culture.
