At a Glance
- Tasks: Support e-billing, manage invoices, and assist with billing queries in a dynamic finance team.
- Company: Join Kennedys, a global leader in professional services with a collaborative culture.
- Benefits: Gain valuable experience in finance operations and develop your skills in a supportive environment.
- Other info: This is a 3-month fixed-term contract with opportunities for growth and learning.
- Why this job: Make an impact in finance while learning from industry experts in a fast-paced setting.
- Qualifications: Interest in finance, strong attention to detail, and a positive team-oriented attitude.
The predicted salary is between 30000 - 40000 £ per year.
Kennedys is seeking to recruit a team of Finance Operations Administrators on a three month fixed term contract to join our Financial Operations team based in Chelmsford.
The successful candidates will work as part of the Working Capital team, alongside the Cashiering and Finance Database teams, providing proactive billing and credit control support to the Firm.
The primary focus of this role will be supporting the Firm's e-billing function, including the upload of invoices to client portals, management of invoice rejections and appeals, and the resolution of billing queries.
The successful candidate will also provide broader billing and credit control support as required.
Team
Kennedys Finance team supports the Firm globally by delivering timely and accurate financial and management information, reporting solutions and operational support to maintain the high standard of service offered to the Firm's internal and external clients.
Our Finance team comprises of Financial Control, Financial Planning and Reporting, Management Accountants, Working Capital, Legal Cashiers and Financial Operations Database teams.
Key Responsibilities
- Upload, draft, amend and coordinate the lodgement of e-bills, ensuring compliance with client requirements and service level agreements and portal submission guidelines.
- Work as part of the finance operations team, primarily supporting the Working Capital team, to help provide a highly effective and efficient service across billing and credit control to the Firm.
- Assist team members to provide a comprehensive billing and credit control service, providing administrative assistance as required.
- Ensure billing, debtor and client information is maintained accurately within the finance systems.
- Manage client invoice appeals and rejections.
- Provide support in drafting bills as requested (in accordance with Client Service Level Agreements), ensuring completeness of billing information.
- Track and chase unsettled draft bills on a regular basis, reporting defaulters to the supervising Legal Billers and/or Assistant Billing Manager.
- Process invoice reversals, credit notes and invoice re-issues as required.
- Required Experience
- An interest in finance, administration and professional services.
- Good attention to detail and accuracy.
- A positive attitude, willingness to learn and ability to work as part of a team.
*where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience.
This does not preclude applications from candidates with more or less experience.
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Finance Operations Administrator - 3-Month Fix-Term Contract in Chelmsford employer: Kennedys Law LLP
Join our dynamic Aviation team in London, where we pride ourselves on fostering a collaborative and inclusive work culture that values innovation and professional growth. As a Senior Associate, you will have the opportunity to engage with high-profile clients and complex cases, supported by a team of experts dedicated to your development and success. With competitive benefits and a commitment to work-life balance, we offer a rewarding environment for those looking to make a meaningful impact in the aviation sector.
StudySmarter Expert Advice🤫
We think this is how you could land Finance Operations Administrator - 3-Month Fix-Term Contract in Chelmsford
✨Join Financial Networking Events
Jump into local finance meetups and conferences — they’re a goldmine for temporary roles in banking and financial services. You can chat with industry professionals and even get leads on upcoming opportunities that might not be posted online yet.
✨Utilise Temp Agencies Specialised in Finance
Reach out to temp agencies that focus on the banking sector. They often have strong ties with various firms and can help you secure short-term gigs that can help beef up your CV and get your foot in the door at firms like Kennedys Law LLP.
✨Connect with Alumni from Your Uni
Don't underestimate the power of your university’s alumni network. Many former students are working in banking and can help you find temporary roles or even offer mentorship. Reach out directly or attend alumni events to broaden your circle.
✨Stay Active on Job Boards and Company Websites
Keep your eyes peeled on job boards specifically for finance roles. Companies like Kennedys Law LLP might post temporary positions directly on their sites, so make sure to apply there too. Set alerts to catch those roles the moment they go live!
We think you need these skills to ace Finance Operations Administrator - 3-Month Fix-Term Contract in Chelmsford
Some tips for your application 🫡
Show Off Your Academic Achievements:In banking and financial services, your academic record can really make you stand out. List relevant grades, certifications, or coursework on your CV, especially if you've taken finance-related modules. This is particularly important for a temporary role where qualifications can help you shine even brighter!
Highlight Relevant Experience:If you’ve done any internships, part-time roles, or even coursework that aligns with banking or finance, make sure you include those! Showcase specific tasks where you used quantitative skills or analytical thinking, as this is what the hiring managers at Kennedys Law LLP will be keen to see in your application.
Tailor Your Cover Letter Purposefully:When writing your cover letter, focus on why you’re interested in a temporary position at Kennedys Law LLP. Let them know how you can quickly adapt to the team's needs and how eager you are to learn the ropes of the banking sector during this short stint. Your motivation and enthusiasm could really set you apart!
Be Prepared with References:For temporary roles, references can play a crucial role in your application. Make sure you’ve got a couple of references lined up who can vouch for your skills and work ethic. This helps to give Kennedys Law LLP confidence in your short-term commitment to the role.
How to prepare for a job interview at Kennedys Law LLP
✨Brush Up on Financial Regulations
Since this is a role in banking and financial services, be ready to discuss key regulations like MiFID, Basel III, or GDPR. These are hot topics, and your awareness of how they impact daily operations can give you a significant edge during your interview with Kennedys Law LLP.
✨Showcase Your Analytical Skills
Prepare for interview questions that assess your analytical abilities. You might need to tackle hypothetical scenarios involving risk assessment or financial forecasting. Bringing examples of relevant projects or coursework can emphasise your practical understanding of these concepts.
✨Highlight Flexibility and Adaptability
For a temporary role, showing that you can quickly pick up new processes and tools is crucial. Be ready to discuss previous experiences where you had to adapt to changing requirements or tight deadlines, as this will reassure Kennedys Law LLP that you’re a reliable team player.
✨Demonstrate a Willingness to Learn
In a temporary position, leaning into your eagerness to learn can really set you apart. Be prepared to share how you’re staying updated on industry trends or any additional training you've pursued. Employers appreciate candidates who are proactive about their development—even for short-term roles.
