Accounts Payable Assistant

Overview

Global Organisation seeks a temporary Accounts Payable Assistant to join their team based in West London. The Accounts Payable Assistant is responsible for processing and managing the company\’s invoices, payments, expenses, and vendor accounts accurately and on time. The Accounts Payable Assistant will process high volumes of invoices and create strong relationships with key stakeholders.

Responsibilities

• Process and verify invoices, expense claims, and purchase orders in a timely manner.
• Ensure accurate coding of invoices and proper authorisation according to company policies.
• Prepare and process payments via bank transfers, cheques, or other approved methods.
• Manage the urgent payment report and remittance notifications to suppliers.
• Support management accountant with bank reconciliation discrepancies.
• Maintain and reconcile vendor accounts, resolving discrepancies or disputes promptly. Identify and chase for missing invoices ahead of time.
• Manage Accounts Payable Inbox and allocating supplier requests across the team on a daily basis.
• Respond to vendor inquiries regarding payments, credits, or account statements in a timely manner.
• Perform due diligence checks and setup new supplier accounts.
• Support data cleansing of the accounts payable ledger.
• Complete with month-end closing activities, including accruals and supplier statement reconciliations.
• Maintain organised records of invoices, payments, and supporting documentation.
• Ensure compliance with internal controls, company policies, and tax regulations.
• Support the finance team with ad hoc administrative and accounting tasks as required.
• Consistently improve internal accounts payable processes

Skills & Qualifications

• 4 years plus accounts payable experience within an accounts payable department.
• Proficiency in accounting software and Microsoft Excel.
• Strong attention to detail
• Previously worked in a high processing environment