At a Glance
- Tasks: Manage invoices, payments, and vendor accounts while ensuring compliance with financial regulations.
- Company: Join a global organisation with a dynamic finance team in West London.
- Benefits: Enjoy a competitive salary, hybrid working, and a pension plan.
- Other info: Great opportunity for career growth and skill development in finance.
- Why this job: Make an impact by streamlining accounts payable processes in a supportive environment.
- Qualifications: Bachelor's degree in Accounting or Finance and previous accounts payable experience required.
The predicted salary is between 55000 - 65000 £ per year.
Global Organisation seeks a permanent Accounts Payable Assistant to join their team based in West London. The Accounts Payable Assistant is responsible for processing and managing the company's invoices, payments, expenses, and vendor accounts accurately and on time. This role ensures compliance with company policies and financial regulations while supporting the finance team in maintaining smooth operations. The Accounts Payable Assistant will be required to process high volumes of invoices and create strong relationships with key stakeholders.
Duties of the Accounts Payable Assistant include:
- Process and verify invoices, expense claims, and purchase orders in a timely manner.
- Ensure accurate coding of invoices and proper authorisation according to company policies.
- Prepare and process payments via bank transfers, cheques, or other approved methods.
- Manage the urgent payment report and remittance notifications to suppliers.
- Support management accountant with bank reconciliation discrepancies.
- Maintain and reconcile vendor accounts, resolving discrepancies or disputes promptly.
- Identify and chase for missing invoices ahead of time.
- Manage Accounts Payable Inbox and allocate supplier requests across the team on a daily basis.
- Respond to vendor inquiries regarding payments, credits, or account statements in a timely manner.
- Perform due diligence checks and set up new supplier accounts.
- Support data cleansing of the accounts payable ledger.
- Complete month-end closing activities, including accruals and supplier statement reconciliations.
- Maintain organised records of invoices, payments, and supporting documentation.
- Ensure compliance with internal controls, company policies, and tax regulations.
- Support the finance team with ad hoc administrative and accounting tasks as required.
- Consistently improve internal accounts payable processes.
Skills & Qualifications required for the Accounts Payable Assistant include:
- Bachelor's degree in Accounting, Finance, or related field (or equivalent experience).
- Previous experience in accounts payable.
- Proficiency in accounting software and Microsoft Excel.
- Strong attention to detail and high level of accuracy.
- Organisational and time-management skills are essential including managing multiple tasks with tight deadlines.
- Strong communication and interpersonal skills; being comfortable communicating with internal and external stakeholders.
- Understanding of basic accounting principles and tax regulations.
- Ability to work independently and collaboratively in a team environment.
- Problem-solving skills and proactive approach to resolving discrepancies.
- Adaptability to changing priorities and deadlines.
£55000 - £65000 per annum + Hybrid working, Pension.
Accounts Payable Assistant employer: Kennedy Pearce Consulting
Join a dynamic global organisation in West London as an Accounts Payable Assistant, where you will thrive in a supportive work culture that values accuracy and efficiency. With competitive salaries ranging from £55,000 to £65,000, hybrid working options, and a strong focus on employee growth, this role offers the perfect environment for those looking to develop their finance career while building meaningful relationships with key stakeholders.
StudySmarter Expert Advice🤫
We think this is how you could land Accounts Payable Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world and let them know you're on the hunt for an Accounts Payable Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of accounting software and Excel. Be ready to discuss how you've handled high volumes of invoices in the past and how you ensure compliance with company policies. Show them you're the detail-oriented candidate they need!
✨Tip Number 3
Don’t just apply anywhere; focus on companies that align with your values and career goals. Check out our website for the latest opportunities and make sure to tailor your approach to each role, highlighting your relevant experience in accounts payable.
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. Mention something specific from your conversation to remind them why you're the perfect fit for their team.
We think you need these skills to ace Accounts Payable Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Accounts Payable Assistant role. Highlight your relevant experience in processing invoices and managing vendor accounts, as well as any specific software skills you have. We want to see how your background aligns with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your skills can benefit our finance team. Be sure to mention your attention to detail and ability to manage multiple tasks – we love that!
Showcase Your Soft Skills:While technical skills are important, don’t forget to showcase your communication and interpersonal skills. We value strong relationships with stakeholders, so share examples of how you've successfully collaborated in previous roles.
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s super easy and ensures your application goes directly to us. Plus, you’ll find all the info you need about the role and our company!
How to prepare for a job interview at Kennedy Pearce Consulting
✨Know Your Numbers
Brush up on your accounting principles and be ready to discuss them. Since the role involves processing invoices and managing vendor accounts, being able to explain how you ensure accuracy and compliance with financial regulations will impress the interviewers.
✨Showcase Your Software Skills
Familiarise yourself with the accounting software mentioned in the job description. If you have experience with specific tools, be prepared to share examples of how you've used them to streamline processes or resolve discrepancies in previous roles.
✨Demonstrate Strong Communication
As an Accounts Payable Assistant, you'll need to build relationships with stakeholders. Think of examples where you've effectively communicated with vendors or team members to resolve issues or clarify payments. This will show your interpersonal skills are on point.
✨Prepare for Scenario Questions
Expect questions that ask how you'd handle specific situations, like missing invoices or payment disputes. Prepare a few scenarios from your past experience where you successfully navigated similar challenges, highlighting your problem-solving skills and proactive approach.
