At a Glance
- Tasks: Support a senior Director with diary management, meetings, and project coordination.
- Company: Top Tier 1 fit-out contractor delivering high-end projects across London.
- Benefits: Competitive salary, dynamic work environment, and opportunities for career growth.
- Other info: Ideal for proactive individuals looking to thrive in a dynamic construction environment.
- Why this job: Join a fast-paced industry and make a real impact on major projects.
- Qualifications: Experience as a Personal Assistant and strong organisational skills required.
The predicted salary is between 40000 - 50000 £ per year.
We are currently recruiting for a top Tier 1 fit-out contractor delivering high-end commercial office and workplace projects across London and the UK. They are now seeking an experienced Senior Personal Assistant to support a senior Director within their growing business. This is a key, high-level support position providing comprehensive executive assistance to a director overseeing multiple major fit-out projects. You will play a central role in ensuring the smooth running of both business operations and day-to-day priorities in a fast-paced construction environment. The ideal candidate will be highly organised, proactive, and confident working in a dynamic industry where priorities can change quickly.
Key Responsibilities
- Full diary and inbox management for a senior Director
- Coordinating complex meetings, appointments, and stakeholder engagements
- Organising UK and international travel, accommodation, and itineraries
- Preparing agendas, reports, presentations, and supporting documentation
- Attending meetings, taking accurate minutes, and tracking actions
- Acting as a key point of contact between the Director and internal/external stakeholders
- Supporting coordination across multiple live fit-out projects
- Handling confidential and sensitive information with discretion
- Providing occasional personal assistant support alongside professional duties
- General administrative and operational support as required
About You
- Proven experience as a Personal Assistant / Executive Assistant at senior level
- Experience within construction, fit-out, property, or consultancy (preferred but not essential)
- Previous exposure to a Tier 1 contractor environment is highly desirable
- Excellent organisational skills with the ability to manage multiple priorities
- Strong communication and stakeholder management abilities
- High attention to detail and a proactive, problem-solving approach
- Confident using Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Professional, discreet, and able to work in a fast-moving environment
If you are an experienced PA looking to step into a high-impact role within the construction and fit-out sector, we would love to hear from you.
Executive PA to Director - Construction & Fit-Out in London employer: Kenna Recruitment Ltd
Join a leading Tier 1 fit-out contractor renowned for delivering high-end commercial projects across London and the UK. As an Executive PA to the Director, you will thrive in a dynamic work culture that values proactivity and organisation, while enjoying opportunities for professional growth within a fast-paced construction environment. With a focus on employee development and a supportive team atmosphere, this role offers a unique chance to make a significant impact in a thriving industry.
StudySmarter Expert Advice🤫
We think this is how you could land Executive PA to Director - Construction & Fit-Out in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction and fit-out industry. Attend events, join relevant groups on LinkedIn, and don’t be shy about asking for introductions. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their recent work and be ready to discuss how your skills can support their goals. This shows you’re genuinely interested and ready to hit the ground running.
✨Tip Number 3
Practice your communication skills! As an Executive PA, you'll need to manage multiple stakeholders. Role-play common scenarios with a friend or family member to build your confidence and ensure you can handle any situation that comes your way.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you. Plus, applying directly can sometimes give you a better chance of getting noticed. So, get your application in and let’s get you that dream job!
We think you need these skills to ace Executive PA to Director - Construction & Fit-Out in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Executive PA. Highlight your experience in diary management, stakeholder engagement, and any relevant construction or fit-out industry exposure. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this high-level support position. Share specific examples of how you've successfully managed multiple priorities in fast-paced environments, just like ours.
Showcase Your Organisational Skills:In a role where organisation is key, make sure to demonstrate your ability to manage complex schedules and travel arrangements. We love seeing candidates who can juggle multiple tasks while keeping everything running smoothly!
Apply Through Our Website:We encourage you to apply through our website for a seamless application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Kenna Recruitment Ltd
✨Know Your Director
Before the interview, do some research on the director you'll be supporting. Understand their background, projects they've worked on, and their management style. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex schedules or coordinated multiple projects in the past. Highlight your ability to prioritise tasks and adapt to changing circumstances, as this is crucial in a fast-paced construction environment.
✨Demonstrate Discretion and Professionalism
Since you'll be handling sensitive information, it's important to convey your understanding of confidentiality. Share experiences where you've successfully managed confidential matters, showcasing your professionalism and trustworthiness.
✨Familiarise Yourself with Industry Terminology
Brush up on key terms and concepts related to construction and fit-out projects. Being able to speak the language of the industry will not only impress your interviewers but also demonstrate your commitment to the role and your readiness to hit the ground running.
