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For Companies At a Glance
- Tasks: Manage project documentation and provide secretarial support to the team.
- Company: Join a dynamic fit-out contractor in Central London, specialising in commercial projects.
- Benefits: Enjoy a competitive salary, private healthcare, and 25 days annual leave plus bank holidays.
- Why this job: Be part of a new role where you can shape processes and make a real impact.
- Qualifications: Experience in document control and Procore is essential; construction background preferred.
- Other info: Opportunity for innovation and team social events included.
The predicted salary is between 48000 - 53000 £ per year.
Kenna Recruitment has a brand new exciting opportunity for an experienced Document Controller / Office Manager with Procore experience to join a new fit-out contractor in Central London. This will be a new position for the business where you will be able to have the flexibility to come in and set up new processes for the business to follow to improve the functions.
Overview:
As a Document Controller, you will provide a consistent and timely service to the development teams by ensuring that project information/drawings/documentation is managed, communicated, filed, and retrievable in accordance with the business\’s Electronic Document Management System (EDMS) Procore.
As this is a mixed role, you will also provide secretarial services to the project ensuring good quality administration with a proactive outlook anticipating management requirements, and an approachable and pleasant response to all, supporting contracts.
Specialists in CAT A & B commercial fit out using traditional and hybrid Detail & Build procurement methods.
Their main points are below:
- Coordinate all activities related to the document control procedure, including technical documents, drawings, and commercial correspondence.
- Input document data into standard registers ensuring that the information is accurate and up to date.
- Set up, collate, manage, and close out Operations and Maintenance Manuals along with other Handover Documentation.
- Make sure that controlled copies of the latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers as applicable.
- Maintain the documents and drawings in the document control office and sure they are under safe custody to avoid any damage or deterioration.
- Maintain the files and control logs as required by the project.
- Archive and keep up to date with all the latest drawings for the sub-contractors and sub-consultants.
- Assist Contracts Manager/Project Director where required.
- Printing, logging, and recording of all RAMS, Hot Work Permits and Permits to Work throughout the project.
- Induction records
- Ordering IT & arranging inductions for new employees
- Ensuring inductions, H&S plans, and First Aid/Fire Marshall posters are kept up to date.
- Collating monthly client reports / dashboards
- Preparing presentations and mark-ups for the site team
- CCS presentations & coming up with innovation ideas
- Maintaining PPE room and stock levels
- Creating and maintaining a variety of trackers
- Organising monthly team social events
- Ordering office supplies (stationary, coffee/tea, water, etc.)
Experience/Knowledge:
- Fit out contractor experience
- Construction based office / site experience
- Good level of Procore experience
What can we offer you:
- Salary between £48,000 – £53,000
- Competitive pension scheme
- Private healthcare
- 25 days annual leave plus bank holidays
- Annual bonus
If interested, please get in touch with Holly on 07444 374 483
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Document Controller employer: Kenna Recruitment Ltd
Contact Detail:
Kenna Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Familiarise yourself with Procore, as it's a key requirement for the Document Controller role. Consider taking online tutorials or joining forums to deepen your understanding of its functionalities and best practices.
✨Tip Number 2
Network with professionals in the fit-out contracting industry. Attend relevant events or join LinkedIn groups where you can connect with others who may have insights or even referrals for the position.
✨Tip Number 3
Prepare to discuss your experience in setting up document control processes. Think of specific examples where you've improved efficiency or accuracy in document management, as this will demonstrate your proactive approach.
✨Tip Number 4
Showcase your organisational skills by creating a mock document control system or tracker. This will not only help you understand the role better but also provide a tangible example to discuss during interviews.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience with document control and Procore. Use specific examples from your previous roles that demonstrate your ability to manage documentation effectively.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention how your skills align with the responsibilities listed in the job description, particularly your experience in fit-out contracting and office management.
Highlight Relevant Skills: In your application, emphasise your organisational skills, attention to detail, and ability to set up processes. These are crucial for a Document Controller role, so provide examples of how you've successfully implemented similar systems in the past.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which is essential for this position.
How to prepare for a job interview at Kenna Recruitment Ltd
✨Showcase Your Procore Expertise
Since the role requires good Procore experience, be prepared to discuss your familiarity with the software. Highlight specific projects where you've used Procore effectively, detailing how it improved document management and communication.
✨Demonstrate Organisational Skills
As a Document Controller, organisation is key. Prepare examples of how you've successfully managed documentation in previous roles. Discuss any systems or processes you implemented that enhanced efficiency and accuracy.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to manage conflicting priorities or resolve issues with documentation. Be ready to explain your thought process and the outcomes.
✨Emphasise Your Team Collaboration
This role involves working closely with various teams. Share experiences where you collaborated effectively with project managers, contractors, or other stakeholders. Highlight your communication skills and how they contributed to successful project outcomes.
