Operations Administrator

Job Summary

We are seeking a detail-oriented and proactive Operations Administrator to join our team. The successful candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support, managing data entry tasks, and maintaining effective communication within the organisation. This position requires a blend of organisational skills and technical proficiency to facilitate daily operations efficiently.

Responsibilities

• Provide comprehensive administrative support to various departments as needed.
• Manage incoming calls with professionalism and courtesy, demonstrating excellent phone etiquette.
• Perform data entry tasks accurately and efficiently, ensuring all information is up-to-date and organised.
• Utilise Microsoft Office and Google Workspace applications to create documents, spreadsheets, and presentations.
• Assist in the management of financial records using QuickBooks, including invoicing and expense tracking.
• Maintain an organised filing system for both electronic and paper documents.
• Coordinate office supplies inventory and place orders as necessary to ensure adequate stock levels.
• Support scheduling and calendar management for meetings and appointments.

Skills

• Previous office experience is essential, with a strong background in administrative roles preferably within a manufacturing company.
• Proficient computer skills, including familiarity with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Strong organisational skills with the ability to manage multiple tasks simultaneously while maintaining attention to detail.
• Excellent typing skills with a focus on accuracy and speed in data entry tasks.
• Demonstrated clerical experience that showcases your ability to handle various administrative duties effectively.

This is a temporary position covering maternity leave of up to 12 months.