Head of Bookkeeping in Crewe

The Head of Bookkeeping is responsible for overseeing the day-to-day financial administration of the business, ensuring accurate processing, reporting, compliance, and financial control across all areas of the organisation.

Key responsibilities include:

• Managing all banking activities, including downloading and reconciling bank transactions, updating Sage and supporting cashflow reporting.
• Overseeing supplier, payroll, proforma and ad hoc payments, ensuring appropriate authorisation processes are followed and maintaining supporting documentation.
• Setting up direct debits, standing orders, supplier credit accounts and currency transfers where required.
• Managing the purchase ledger function, including processing supplier invoices, matching documentation, resolving queries and disputes, maintaining purchase orders and supporting stock replenishment activities.
• Reviewing all invoices to ensure correct approvals, quotations, purchase order authorisation, proof of delivery and supporting documentation are in place before posting.
• Monitoring daily profit and loss reports, investigating anomalies and escalating concerns where necessary.
• Completing all finance close activities at month-end, producing reports for internal management teams and group finance functions.
• Supporting the payroll process by reconciling employee hours, coordinating submissions with the external payroll provider, obtaining management approvals, setting up wage payments and maintaining payroll records.
• Maintaining cashflow forecasts, monitoring payment commitments and highlighting potential shortfalls.
• Maintaining employee records, processing holiday documentation and ensuring HR records are managed in compliance with GDPR requirements.
• Playing a key role in the annual budgeting process, working closely with management teams and group finance to develop, finalise and submit budgets within agreed deadlines.
• Providing audit support, including coordinating information requests, maintaining accurate records and acting as a key contact for external auditors.
• Maintaining the Fixed Asset Register, performing regular reconciliations against financial systems, recording capital investments and resolving discrepancies before month-end close.

The position requires strong attention to detail, financial accuracy, organisational skills and the ability to build effective relationships across the business and with external stakeholders.

Key Skills

• Highly organised and excellent attention to detail
• Numeracy skills
• Maintain effective working relationships
• Good communication skills, both oral and written
• IT skills for data entry
• Good working knowledge of MS Office and Sage
• Team player
• Interpersonal skills