At a Glance
- Tasks: Be the friendly face of our office, managing visitors and keeping operations smooth.
- Company: Join a dynamic team at a cutting-edge R&D campus.
- Benefits: Enjoy flexible hours, 27 days leave, and a supportive work environment.
- Other info: We value diversity and encourage applications from all backgrounds.
- Why this job: Make a real impact by creating a welcoming atmosphere for clients and colleagues.
- Qualifications: Experience in customer-facing roles and strong organisational skills are essential.
The predicted salary is between 25000 - 30000 € per year.
We’re looking for a confident, highly organised front of house Office Administrator to be the first point of contact for our newly built R&D campus and the backbone of our office operations. If you thrive in a busy, customer facing environment and love keeping things running smoothly behind the scenes, this could be the perfect fit.
What You’ll Do
- Greet and assist visitors, clients, and colleagues in a warm, professional manner.
- Manage office supplies, meeting room bookings, and event logistics (including catering and setup for sales‑team visits).
- Coordinate with contractors, service providers, and internal teams to keep the site running smoothly.
- Handle incoming and outgoing mail, courier services, and general office correspondence.
- Support cross‑departmental administrative tasks such as filing, data entry, and light coordination.
- Act as a visible, positive brand ambassador for the site, reflecting our values in every interaction.
What We’re Looking For
- Proven front‑of‑house or office administration experience, ideally in a customer‑facing environment such as reception, hospitality, or a busy office setting.
- Excellent communication skills and a warm, professional, confident manner.
- Strong organisational ability and a keen eye for detail; you’re comfortable managing multiple tasks and priorities.
- Ability to work independently and take ownership of your workload with minimal supervision.
- Good working knowledge of Excel, Word, and Microsoft Teams.
- A friendly, enthusiastic personality who enjoys working with people and takes pride in creating a welcoming, efficient environment.
What We Offer
- 37.5 hours per week (Mon–Thu 08:00–16:30, Fri 08:00–13:30), with some flexibility for ad‑hoc requirements.
- 27 days leave per year plus UK bank holidays.
- Pension scheme enrolment options.
- A supportive, collaborative team atmosphere where your contribution is valued.
Our commitment to diversity
We are an equal‑opportunity employer and welcome applications from candidates of all backgrounds, experiences, and identities. We are committed to building a diverse, inclusive workplace where everyone can thrive.
Office Administrator - Client Facing (Full or Part-time) in Fareham employer: Kelvion
At our newly built R&D campus, we pride ourselves on fostering a supportive and collaborative work environment where every team member is valued. As an Office Administrator, you'll enjoy a flexible work schedule, generous leave entitlements, and the opportunity to be a key player in creating a welcoming atmosphere for clients and colleagues alike. Join us to grow your career in a diverse and inclusive setting that champions personal and professional development.
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator - Client Facing (Full or Part-time) in Fareham
✨Tip Number 1
Make sure to research the company before your interview. Knowing their values and recent projects can help you connect with the interviewer and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! Since this role is client-facing, being able to articulate your thoughts clearly and confidently will set you apart. Try role-playing with a friend or family member to get comfortable.
✨Tip Number 3
Show off your organisational skills during the interview. Bring a portfolio or examples of how you've managed multiple tasks in previous roles. This will demonstrate your ability to handle the busy environment they’re looking for.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the position. Plus, it’s a great way to reiterate why you’d be a perfect fit!
We think you need these skills to ace Office Administrator - Client Facing (Full or Part-time) in Fareham
Some tips for your application 🫡
Show Your Personality:When writing your application, let your friendly and enthusiastic personality shine through. We want to see the real you, so don’t be afraid to inject a bit of warmth into your words!
Tailor Your Experience:Make sure to highlight your relevant experience in front-of-house or office administration. We’re looking for someone who’s comfortable in a customer-facing role, so connect your past roles to what we’re after.
Be Organised:Just like the role requires, your application should be well-structured and easy to read. Use clear headings and bullet points where necessary to showcase your organisational skills right from the start!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important details about the role!
How to prepare for a job interview at Kelvion
✨Know the Company Inside Out
Before your interview, take some time to research the company and its values. Understand their mission and how they operate, especially in a customer-facing environment. This will help you align your answers with what they’re looking for and show that you’re genuinely interested.
✨Showcase Your Organisational Skills
As an Office Administrator, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and keep everything running smoothly.
✨Practice Your Communication Style
Since you'll be the first point of contact, it’s crucial to demonstrate excellent communication skills. Practice answering common interview questions in a warm and professional manner. You want to convey confidence while also being approachable and friendly.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the role, team dynamics, and company culture. This not only shows your interest but also helps you determine if the company is the right fit for you.
