At a Glance
- Tasks: Be the friendly face of our office, managing admin tasks and supporting teams.
- Company: Join Kelvion, a leader in innovation and sustainability in industrial solutions.
- Benefits: Enjoy flexible hours, generous leave, and a supportive team environment.
- Other info: We value diversity and welcome applicants from all backgrounds.
- Why this job: Make a real impact by creating a welcoming atmosphere for clients and colleagues.
- Qualifications: Experience in office administration and excellent communication skills are essential.
The predicted salary is between 25000 - 30000 £ per year.
At Kelvion, our mission is to lead the industrial transformation by championing innovation and sustainability. From optimising data centres and advancing hydrogen production to revolutionising refrigeration and HVAC systems, our mission‑critical thermal solutions empower industries around the globe.
We’re looking for a confident, highly organised front of house Office Administrator to be the first point of contact for our newly built R&D campus and the backbone of our office operations. If you thrive in a busy, customer facing environment and love keeping things running smoothly behind the scenes, this could be the perfect fit.
You’ll be the welcoming face of the company for visitors, clients, and our home based sales team who regularly visit the site. You’ll manage day to day office administration, coordinate meetings and events, and support multiple departments with a friendly, professional touch.
What You’ll Do- Greet and assist visitors, clients, and colleagues in a warm, professional manner.
- Manage office supplies, meeting room bookings, and event logistics (including catering and setup for sales‑team visits).
- Coordinate with contractors, service providers, and internal teams to keep the site running smoothly.
- Handle incoming and outgoing mail, courier services, and general office correspondence.
- Support cross‑departmental administrative tasks such as filing, data entry, and light coordination.
- Act as a visible, positive brand ambassador for the site, reflecting our values in every interaction.
- Proven front‑of‑house or office administration experience, ideally in a customer‑facing environment such as reception, hospitality, or a busy office setting.
- Excellent communication skills and a warm, professional, confident manner.
- Strong organisational ability and a keen eye for detail; you’re comfortable managing multiple tasks and priorities.
- Ability to work independently and take ownership of your workload with minimal supervision.
- Good working knowledge of Excel, Word, and Microsoft Teams.
- A friendly, enthusiastic personality who enjoys working with people and takes pride in creating a welcoming, efficient environment.
- 37.5 hours per week (Mon–Thu 08:00–16:30, Fri 08:00–13:30), with some flexibility for ad‑hoc requirements.
- 27 days leave per year plus UK bank holidays.
- Pension scheme enrolment options.
- A supportive, collaborative team atmosphere where your contribution is valued.
We are an equal‑opportunity employer and welcome applications from candidates of all backgrounds, experiences, and identities. We are committed to building a diverse, inclusive workplace where everyone can thrive.
Office Administrator - Client Facing (Full or Part-time) in Fareham employer: Kelvion Holding GmbH
At Kelvion, we pride ourselves on being an excellent employer, offering a supportive and collaborative work environment that values each team member's contribution. Our newly built R&D campus is not just a workplace; it's a hub of innovation where you can thrive in a customer-facing role while enjoying generous benefits like 27 days of leave and a pension scheme. Join us to be part of a diverse team dedicated to shaping a sustainable future through meaningful work.
