Trade Mark Administrator (FTC - 12 months)

Keltie is an exceptional Intellectual Property (IP) firm with a reputation for providing excellent client service to a range of small, medium, and large clients around the world. Chambers and Partners ranks Keltie among Britain’s top ranked patent and trademark firms, and we are one of the fastest-growing IP firms in the UK, with offices in London, Cambridge, The Cotswolds, and Ireland. Ideas are very much welcomed in the Keltie organisation, so if you are a free thinker, enjoy problem solving, and would like to work in an environment where ideas are encouraged and nurtured, this could be the ideal opportunity for you to join an exciting and thriving team.

The Person Specification

• Knowledge requirements:

• Candidates should have 1 – 2 years’ experience working within the industry and demonstrate a basic level of understanding of the life cycle of Trade Mark.
• Candidates should hold a CITMA Paralegal qualification, however this is not mandatory.

• Candidate experience and knowledge:

• Excellent organisational and time management skills are required, together with the ability to work accurately and at pace under pressure.
• Exercise a good level of attention to detail while inputting data into an IP system.
• The role requires the ability to work both autonomously and proactively in a team.
• Candidates must be able to communicate (written and oral) effectively, feeling comfortable in client-facing communications and in working with fee earners to ensure that work is carried out in a timely and effective way to meet client requirements.
• Candidates demonstrate preparedness to work additional hours from time to time to ensure that deadlines are met.

We are looking for an enthusiastic and hard-working Trade Mark Administrator to join our dynamic Trade Mark Support team. The role is varied and includes all aspects of Trade Mark prosecution, from filing through to registration.

Requirements of the Role

• Filing new Trade Mark applications directly at the UKIPO, EUIPO, WIPO and Irish IPO, as well as sending instructions to foreign associates worldwide.
• Creating of cases onto the IPMS, from new trade mark cases, contentious and takeover matters.
• Processing incoming communications, both official (UKIPO, EUIPO, WIPO) and from foreign associates to ensure data is accurately recorded onto the IPMS.
• General maintenance of cases on the IPMS.
• Management of all life cycle reporting within the Trade Mark department; preparing and sending reports to the client to ensure all areas of reporting are up to date.
• Management of departmental diaries to maintain up to date records and reporting.
• Management of fee earner diaries to ensure each diary is updated ahead of the following week.
• Management of the critical list to ensure reminders are actioned daily and to ensure deadlines are met.
• Providing on hand support to the Senior administrators and the Paralegals within the team; not limited to additional elements of paralegal work.

In return Keltie offers its employees:

• Flexible working (discretionary 2 days min’ office based).
• Life Assurance.
• Group Income Protection.
• Increase to max of 30 days holiday for long service.
• Season ticket loan.
• Reimbursement for eye care.
• Discretionary study support and study leave.
• Social events.

This is a full-time role, 35 hours, 5 days per week (9.30am to 5.30pm).

Closing date for applicants: 8 March 2026.

Please note that this position is not eligible for sponsorship. Proof of right to work in the UK is a requirement for this role. Keltie is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

Please mention IP Careers when applying to Keltie.