Assurance Team Coordinator

The Vacancy

Main purpose of job:

• To provide coordination, administration, logistical and clerical support to the Group Assurance team.
• Build and maintain strong, credible relationships with all relevant employees / staff to support the development and continued use of the HSQE incident reporting software capabilities.
• To provide a point of assurance liaison between functions on appropriate topics.
• Support the development, organisation and implementation of health and safety forums, workshops, reviews and team meetings.
• Assist with document control activities, including formatting, issuing, archiving and maintaining assurance documents and templates.
• Support the coordination and distribution of HSQE communications, bulletins, alerts and other information to employees and project teams.
• Maintain team inboxes, responding to routine enquiries and directing queries to the appropriate team member as required.

Summary

• Lead by example by actively prioritising health and safety in all tasks and decisions. Employees are expected to remain vigilant, understanding that safety is a shared responsibility.
• Adhere to Keltbray's health, safety, quality, and environmental (HSQE) policies, ensuring that all tasks are carried out in line with organisational expectations.
• Promptly report all accidents, near misses, or unsafe conditions no matter how minor they may seem and be proactive in identifying and immediately reporting any potential hazards to line management or designated health and safety personnel.
• Be empowered and encouraged to intervene if you observe unsafe practices or conditions, and to report them to line management or safety team immediately.
• Foster a positive safety culture by participating in safety initiatives and engaging in discussions about how safety practices can be improved.
• Complete all mandatory health and safety training and actively comply with all instructions provided to carry out work safely. Always ask for clarification if unsure about any aspect of safety procedures.
• Keep work areas clean and organised to minimise the risk of accidents or injuries. You are responsible for maintaining a safe and tidy workspace.
• Be familiar with the local emergency arrangements, including evacuation plans, and act responsibly during emergency situations to ensure personal safety and the safety of others.
• Remain mindful of personal wellbeing, including mental and physical health, report any issues that may affect your ability to work safely. Support colleagues and promote a healthy work environment.
• If uncertain about any safety aspects or responsibilities, seek guidance from line management or health and safety representative to ensure that actions taken are in line with company policies.

Requirements

• Proficient in Microsoft applications, including Teams, Excel, Word and PowerPoint and Outlook
• Fluent in English with strong verbal communication skills
• Ability to learn new systems, e.g. Evotix
• Capable of managing data and understanding GDPR requirements
• Previous experience working within the construction and demolition industry
• Organisation and coordination of individuals and teams
• Experience producing reports, presentations and management information

Diversity & Inclusion

We advocate for difference and champion diversity to foster an inclusive environment that allows our people to bring their true selves to their work every day and enable our people to thrive by promoting health and preventing harm. Keltbray welcomes everyone who shares our values, regardless of their age, belief, disability, ethnicity, gender identity, maternity status, marital status, pregnancy, religion, sex or sexual orientation.

The Company

Our purpose is to redefine the way sustainable development is delivered. Based on our collective experience, we collaborate at the earliest stage to design and self-deliver innovative customer solutions across technically demanding built environment and infrastructure sectors. Working in partnership with our stakeholders, we are actively contributing to economic growth, social advancement and environmental protection.

The Benefits

• Flexible working
• Pension contributions
• Cycle to work scheme
• Employee Assistance Programme
• State of the art IT equipment
• Volunteer days

Benefits

• Extra day of annual leave for 'big' birthdays
• Wellbeing support
• Cycle to work scheme
• Excellent learning & development opportunities
• Virtual GP
• Enhanced family leave

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