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For Companies At a Glance
- Tasks: Provide top-notch support to senior leaders in a fast-paced logistics environment.
- Company: Join a dynamic logistics company that values professionalism and efficiency.
- Benefits: Enjoy a competitive salary, hybrid working options, and generous leave entitlements.
- Why this job: Be at the heart of executive operations and make a real impact.
- Qualifications: Experience as an Executive Assistant or similar role is essential.
- Other info: Great opportunities for career development and training await you.
The predicted salary is between 35000 - 50000 £ per year.
Our client is seeking a polished and highly dependable Executive Assistant to provide first-class support to senior leadership within a busy UK logistics environment. This position is central to the smooth running of the executive office and will suit someone who is proactive, discreet, and confident managing competing priorities in a fast-moving business.
Key Responsibilities
- Provide high-level administrative support to senior executives, including diary management, travel coordination, and meeting scheduling.
- Manage incoming communications, screen calls and emails, and prioritise correspondence on behalf of executives.
- Prepare agendas, reports, presentations, briefing papers, and meeting minutes.
- Coordinate internal and external meetings, including leadership meetings, board meetings, and stakeholder engagements.
- Support project coordination and follow up on key actions across departments.
- Arrange domestic and international travel, accommodation, and itineraries.
- Maintain confidential records, documents, and executive files with a high level of discretion.
- Liaise with internal teams, clients, suppliers, and external stakeholders in a professional manner.
- Assist with event planning, executive visits, and business functions.
- Monitor deadlines, key deliverables, and operational priorities to ensure executives remain well prepared.
- Support budget tracking, expense processing, and invoice administration where required.
- Contribute to process improvements that enhance efficiency within the executive office.
Qualifications
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar senior administrative support role.
- Experience working in logistics, supply chain, transport, manufacturing, or another fast-paced operational environment is preferred.
- Excellent organisational and time management skills, with the ability to manage multiple priorities.
- Strong written and verbal communication skills.
- High level of professionalism, discretion, and confidentiality.
- Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
- Strong attention to detail and problem-solving ability.
- Ability to work independently and collaboratively across teams.
- Comfortable operating in a deadline-driven and changing environment.
- A proactive approach with the confidence to anticipate executive needs.
- Educated to A-level or equivalent; additional business administration qualifications would be beneficial.
Benefits
- Competitive salary: £35,000 - £50,000 per annum
- Annual performance-related bonus
- Pension scheme
- Private healthcare
- Generous annual leave entitlement plus public holidays
- Hybrid working options, where applicable
- Career development and training opportunities
- Employee assistance programme
- Life assurance
- Company events and wellbeing initiatives
Executive Assistant #1806MBR in Manchester employer: Keller Executive Search
Contact Detail:
Keller Executive Search Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant #1806MBR in Manchester
✨Tip Number 1
Network like a pro! Reach out to your connections in the logistics sector and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its leadership team. Understand their values and challenges, so you can tailor your responses to show how you can support them effectively. This will make you stand out as a candidate who’s genuinely interested.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to manage various communications. Role-play with a friend or use online resources to sharpen your verbal and written skills, ensuring you come across as polished and professional.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might be perfect for you. Plus, applying directly can sometimes give you a better chance of getting noticed by hiring managers.
We think you need these skills to ace Executive Assistant #1806MBR in Manchester
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in logistics and your ability to manage competing priorities, as these are key for this position.
Showcase Your Skills: Don’t forget to emphasise your organisational and time management skills. Mention specific tools you’ve used, like Microsoft Office, to demonstrate your proficiency and readiness for the role.
Be Professional Yet Personable: While it’s important to maintain professionalism, let your personality shine through. A confident and proactive tone can set you apart, especially in a fast-paced environment like logistics.
Apply Through Our Website: We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity!
How to prepare for a job interview at Keller Executive Search
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with diary management, travel coordination, and meeting scheduling. This will help you answer questions confidently and demonstrate your proactive approach.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational and time management skills. Think of situations where you successfully managed competing priorities or improved efficiency in a previous role. This will show that you can thrive in a fast-paced environment.
✨Practice Professional Communication
Since strong written and verbal communication skills are crucial for this role, practice articulating your thoughts clearly. You might even want to prepare a mock presentation or agenda to showcase your ability to prepare documents and communicate effectively.
✨Demonstrate Discretion and Confidentiality
Be ready to discuss how you've handled sensitive information in the past. Highlight your understanding of the importance of discretion in an executive setting, as this will reassure the interviewers that you can be trusted with confidential matters.