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- Tasks: Manage parts and materials for timely job completion in a fast-paced environment.
- Company: Kelleher Group Maintenance, a growing M&E contractor with a bespoke approach.
- Benefits: Competitive salary, hands-on experience, and opportunities for career growth.
- Why this job: Join a dynamic team and make a real impact on client satisfaction.
- Qualifications: Strong organisational skills, MS Word/Excel knowledge, and ability to work under pressure.
- Other info: Manual labour involved; must be punctual and a strong communicator.
Kelleher Group Maintenance are an expanding M&E, Gas and Specialist Works Contractor with a bespoke approach to the planning and execution of our clients’ wishes. We are seeking a Parts Administrator to support our works team in managing both planned and works, for both building and Mechanical and Electrical divisions.
Want to apply Read all the information about this position below, then hit the apply button.
You will prioritise, allocate, and schedule materials, parts, and equipment to ensure timely job completion and resident satisfaction. In this role, you\’ll use our internal job management system to keep jobs up-to-date, ensuring they are completed according to priority. Strong organizational skills and a proactive approach are essential for success.
The candidate will be expected to arrive at work for 7:00 am to meet with engineers and ensure that any required materials are loaded onto their vehicles for the day.
The role will include manual labour and overseeing our internal stock and warehouse areas.
The successful candidate will be responsible for regular stock checks, maintaining appropriate stock levels, and ensuring refunds are processed promptly to support cash flow. Creating relationships with suppliers and weekly reporting. Additionally, you will manage the resale of stock as needed, playing a key role in optimising our inventory.
Strong organisational skills and a proactive approach are essential.
The successful candidate will have the ability to work under pressure and meet demanding targets in this fast-paced position, the successful candidate will have the following skills and experience:
· Fit and the ability to assist with manual labour and heavy lifting
· MUST have good knowledge of MS Word and Excel, knowledge of excel data and formula input
· Exceptional telephone manners
· Punctual, well organised and efficient with time keeping
· Social Housing background, preferred but not essential
· Ability to work in a team and well under pressure
· Can type well and to a fast pace
· Take clear instruction and act on initiative
· Can take constructive criticism
· Can work in a high paced working environment
· Formatting emails and communicating with clients
· The working environment can change on a day-to-day basis and is largely reactive, therefore you need the ability to move with change and keep calm, whilst making effective decisions is crucial for this key role.
· You will be able to prioritise your workload effectively to deliver an efficient schedule in a high pressured and demanding environment.
· You will be a strong communicator and will take pride in your work. xiskglj
· A self-motivator focussed, and personable individual would succeed in this role as well as having the ability to work autonomously yet part of a wider team.
· Strong note taking and administrative skills
· Able to multitask and meet deadlines
· Prior experience of using a CRM and job management / scheduling system
· Excellent communication skills
· Confident in dealing with difficult circumstances; language barriers, complaint cases etc
Key Accountabilities:
· Dealing with Managing director and Director requests and personal assisting
· Managing purchasing order reports and all aspects of purchasing for both building and Mechanical and Electrical divisions
· Purchasing materials for job completion and raising Purchase orders
· Communicating with both customers and residents as required
· Regular stock checks
· Maintaining appropriate stock levels, and ensuring refunds are processed promptly to support cash flow
· Maintaining a clean and tidy stock/warehouse area at all times
· Preparation for internal auditing of company accreditation
· Responding to emails and clients queries immediately upon receipt
· Scheduling works based on geographic location and priority
· Ensuring workloads are scheduled productively each day for drivers and delivery of materials
· Regular updates to residents and clients regarding lead times on parts
· Running internal job and visit status reports to enable the ordering of parts
· Building a strong rapport with suppliers
· Managing credit accounts
· Hold and be part of regular client / contract meetings, visits to client offices may be required
· Minute meetings and action all follow up items
· Answering telephone calls, customer liaison and booking appointments
· Effectively communicate any concerns about work quality and ensure operatives have the right material to complete their work
· Dealing with all incoming enquiries for parts and plant via email and telephone
· Liaising with all company departments to ensure job completion
*Please note that this role is not available for those seeking to work remotely and from home
Parts Controller employer: Kelleher Group
Contact Detail:
Kelleher Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Parts Controller
✨Tip Number 1
Get to know the company inside out! Research Kelleher Group Maintenance, their projects, and their values. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Prepare for the interview by practising common questions related to parts management and stock control. Think about how your skills align with the role's requirements, especially around organisation and communication.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Parts Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational skills, ability to work under pressure, and any relevant experience with stock management or CRM systems.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for the Parts Controller role. Share specific examples of how you've successfully managed parts or inventory in the past, and don’t forget to show off your communication skills!
Show Off Your Tech Skills: Since you'll be using our internal job management system, make sure to mention your proficiency in MS Word and Excel. If you have experience with data input and formulae, let us know – it’ll definitely catch our eye!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Kelleher Group
✨Know Your Stuff
Familiarise yourself with the job description and the key responsibilities of a Parts Controller. Understand the importance of managing stock levels, scheduling works, and maintaining communication with both clients and suppliers. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since strong organisational skills are essential for this position, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise workloads and ensure timely job completion, especially in high-pressure situations.
✨Brush Up on Your Tech Skills
Make sure you're comfortable with MS Word and Excel, as well as any job management systems you’ve used before. If you have experience with CRM systems, be prepared to talk about how you've used them to improve efficiency or communication in previous roles.
✨Practice Your Communication
As a Parts Controller, you'll need to communicate effectively with various stakeholders. Practice answering common interview questions clearly and concisely. Also, think about how you would handle difficult conversations, such as dealing with complaints or language barriers, and be ready to share those strategies.
