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- Tasks: Manage parts and materials for construction projects, ensuring timely job completion.
- Company: Join Kelleher Group Maintenance, a growing M&E contractor with a bespoke approach.
- Benefits: Permanent role with competitive pay and opportunities for career growth.
- Why this job: Be part of a dynamic team making a real impact in the construction industry.
- Qualifications: Experience in administration and knowledge of MS Word and Excel required.
- Other info: Fast-paced environment with opportunities to develop strong organisational and communication skills.
The predicted salary is between 30000 - 42000 £ per year.
Please note that this role is not available for those seeking to work remotely and from home.
Office based: Bexleyheath, DA7 4
Working Hours: Monday to Friday 7am to 5pm
Job Types: Permanent
This is NOT a warehouse role; this is an Admin role with the requirement for construction industry experience.
Overview:
Kelleher Group Maintenance are an expanding M&E, Gas and Specialist Works Contractor with a bespoke approach to the planning and execution of our clients' wishes. We are seeking a Parts Administrator to support our works team in managing both planned and reactive works for both building and Mechanical and Electrical divisions. You will prioritise, allocate, and schedule materials, parts, and equipment to ensure timely job completion and resident satisfaction.
In this role, you will use our internal job management system to keep jobs up-to-date, ensuring they are completed according to priority. Strong organisational skills and a proactive approach are essential for success. The candidate will be expected to arrive at work for 7am to meet with engineers and ensure that any required materials are loaded onto their vehicles for the day. The role will include manual labour and overseeing our internal stock and warehouse areas.
The successful candidate will be responsible for regular stock checks, maintaining appropriate stock levels, and ensuring refunds are processed promptly to support cash flow. Additionally, you will manage the resale of stock as needed, playing a key role in optimising our inventory.
Key Skills and Experience:
- Fit and the ability to assist with manual labour and heavy lifting
- MUST have good knowledge of MS Word and Excel, knowledge of Excel data and formula input
- Exceptional telephone manners
- Punctual, well organised and efficient with time keeping
- Social Housing background, preferred but not essential
- Ability to work in a team and well under pressure
- Can type well and to a fast pace
- Take clear instruction and act on initiative
- Can take constructive criticism
- Can work in a high-paced working environment
- Formatting emails and communicating with clients
The working environment can change on a day-to-day basis and is largely reactive, therefore you need the ability to move with change and keep calm, whilst making effective decisions is crucial for this key role. You will be able to prioritise your workload effectively to deliver an efficient schedule in a high pressured and demanding environment. You will be a strong communicator and will take pride in your work. A self-motivator focused, and personable individual would succeed in this role as well as having the ability to work autonomously yet part of a wider team. Strong note taking and administrative skills are essential.
Key Accountabilities:
- Dealing with Managing Director and Director requests and personal assisting
- Managing purchasing order reports and all aspects of purchasing for both building and Mechanical and Electrical divisions
- Purchasing materials for job completion and raising Purchase orders
- Communicating with both customers and residents as required
- Regular stock checks
- Maintaining appropriate stock levels, and ensuring refunds are processed promptly to support cash flow
- Maintaining a clean and tidy stock/warehouse area at all times
- Preparation for internal auditing of company accreditation
- Responding to emails and client queries immediately upon receipt
- Scheduling works based on geographic location and priority
- Ensuring workloads are scheduled productively each day for drivers and delivery of materials
- Regular updates to residents and clients regarding lead times on parts
- Running internal job and visit status reports to enable the ordering of parts
- Building a strong rapport with suppliers
- Managing credit accounts
- Hold and be part of regular client/contract meetings; visits to client offices may be required
- Minute meetings and action all follow up items
- Answering telephone calls, customer liaison and booking appointments
- Effectively communicate any concerns about work quality and ensure operatives have the right material to complete their work
- Dealing with all incoming enquiries for parts and plant via email and telephone
- Liaising with all company departments to ensure job completion
Parts Administrator employer: Kelleher Group
Contact Detail:
Kelleher Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Parts Administrator
✨Tip Number 1
Get to know the company inside out! Research Kelleher Group Maintenance and understand their values, projects, and culture. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! Since this role involves liaising with clients and managing requests, being able to articulate your thoughts clearly is key. Try mock interviews with friends or family to boost your confidence.
✨Tip Number 3
Show off your organisational skills! Prepare examples from your past experiences where you successfully managed multiple tasks or dealt with tight deadlines. This will demonstrate that you can thrive in a fast-paced environment like the one at Kelleher Group.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a simple gesture that can leave a lasting impression and keep you top of mind for the hiring team.
We think you need these skills to ace Parts Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in the construction industry and any relevant administrative skills. We want to see how your background aligns with the Parts Administrator role, so don’t be shy about showcasing your strengths!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team at Kelleher Group Maintenance. Mention your organisational skills and ability to work under pressure, as these are key for this role.
Show Off Your Tech Skills: Since we rely on job management systems, make sure to mention your proficiency with MS Word and Excel. If you have experience with CRM systems, definitely include that too – it’ll give you an edge!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Kelleher Group
✨Know Your Stuff
Make sure you brush up on your knowledge of the construction industry and the specific requirements of the Parts Administrator role. Familiarise yourself with common materials, parts, and equipment used in M&E projects, as well as the job management systems that might be in use.
✨Show Off Your Organisational Skills
During the interview, highlight your organisational skills and how you've successfully managed workloads in high-pressure environments before. Be ready to share examples of how you prioritised tasks and ensured timely job completion in past roles.
✨Communicate Like a Pro
Since this role involves a lot of communication with clients and team members, practice your telephone manners and email etiquette. Be prepared to demonstrate your ability to handle difficult conversations or complaints effectively during the interview.
✨Be Ready for Manual Labour
This isn't just an admin role; there's a physical aspect too. Be honest about your fitness level and willingness to assist with manual labour and heavy lifting. Mention any relevant experience you have in similar roles to show you're up for the challenge.