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- Tasks: Manage parts and materials for construction projects, ensuring timely job completion.
- Company: Join Kelleher Group Maintenance, a growing M&E contractor with a bespoke approach.
- Benefits: Permanent role with a structured schedule and opportunities for growth.
- Why this job: Be part of a dynamic team, making a real impact in the construction industry.
- Qualifications: Experience in admin roles, strong organisational skills, and knowledge of MS Word and Excel.
- Other info: Fast-paced environment with opportunities to develop your skills and career.
The predicted salary is between 30000 - 42000 £ per year.
Please note that this role is not available for those seeking to work remotely and from home.
Office based: Bexleyheath, DA7 4. Working Hours: Monday to Friday 7am to 5pm. Job Types: Permanent. This is NOT a warehouse role; this is an Admin role with the requirement for construction industry experience.
Overview: Kelleher Group Maintenance are an expanding M&E, Gas and Specialist Works Contractor with a bespoke approach to the planning and execution of our clients' wishes. We are seeking a Parts Administrator to support our works team in managing both planned and reactive works for both building and Mechanical and Electrical divisions.
You will prioritise, allocate, and schedule materials, parts, and equipment to ensure timely job completion and resident satisfaction. In this role, you will use our internal job management system to keep jobs up-to-date, ensuring they are completed according to priority. Strong organisational skills and a proactive approach are essential for success.
The candidate will be expected to arrive at work for 7am to meet with engineers and ensure that any required materials are loaded onto their vehicles for the day. The role will include manual labour and overseeing our internal stock and warehouse areas. The successful candidate will be responsible for regular stock checks, maintaining appropriate stock levels, and ensuring refunds are processed promptly to support cash flow. Additionally, you will manage the resale of stock as needed, playing a key role in optimising our inventory.
Strong organisational skills and a proactive approach are essential. The successful candidate will have the ability to work under pressure and meet demanding targets in this fast-paced position. The successful candidate will have the following skills and experience:
- Fit and the ability to assist with manual labour and heavy lifting
- MUST have good knowledge of MS Word and Excel, knowledge of Excel data and formula input
- Exceptional telephone manners
- Punctual, well organised and efficient with time keeping
- Social Housing background, preferred but not essential
- Ability to work in a team and well under pressure
- Can type well and to a fast pace
- Take clear instruction and act on initiative
- Can take constructive criticism
- Can work in a high-paced working environment
- Formatting emails and communicating with clients
The working environment can change on a day-to-day basis and is largely reactive; therefore, you need the ability to move with change and keep calm while making effective decisions, which is crucial for this key role. You will be able to prioritise your workload effectively to deliver an efficient schedule in a high pressured and demanding environment. You will be a strong communicator and will take pride in your work. A self-motivated, focused, and personable individual would succeed in this role as well as having the ability to work autonomously yet part of a wider team. Strong note-taking and administrative skills are required. You should be able to multitask and meet deadlines. Prior experience of using a CRM and job management/scheduling system is essential. Excellent communication skills are necessary, as well as confidence in dealing with difficult circumstances such as language barriers and complaint cases.
Key Accountabilities:
- Dealing with Managing Director and Director requests and personal assisting
- Managing purchasing order reports and all aspects of purchasing for both building and Mechanical and Electrical divisions
- Purchasing materials for job completion and raising Purchase orders
- Communicating with both customers and residents as required
- Regular stock checks
- Maintaining appropriate stock levels and ensuring refunds are processed promptly to support cash flow
- Maintaining a clean and tidy stock/warehouse area at all times
- Preparation for internal auditing of company accreditation
- Responding to emails and client queries immediately upon receipt
- Scheduling works based on geographic location and priority
- Ensuring workloads are scheduled productively each day for drivers and delivery of materials
- Regular updates to residents and clients regarding lead times on parts
- Running internal job and visit status reports to enable the ordering of parts
- Building a strong rapport with suppliers
- Managing credit accounts
- Holding and being part of regular client/contract meetings; visits to client offices may be required
- Minute meetings and action all follow-up items
- Answering telephone calls, customer liaison and booking appointments
- Effectively communicate any concerns about work quality and ensure operatives have the right material to complete their work
- Dealing with all incoming enquiries for parts and plant via email and telephone
- Liaising with all company departments to ensure job completion
Parts Administrator in England employer: Kelleher Group
Contact Detail:
Kelleher Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Parts Administrator in England
✨Tip Number 1
Get to know the company inside out! Research Kelleher Group Maintenance and understand their values, projects, and the construction industry. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! Since this role involves liaising with clients and managing requests, being able to articulate your thoughts clearly is key. Try role-playing common scenarios with a friend to boost your confidence.
✨Tip Number 3
Show off your organisational skills! Prepare examples from your past experiences where you successfully managed multiple tasks or dealt with tight deadlines. This will demonstrate that you can thrive in a fast-paced environment like the one at Kelleher Group.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a great way to keep yourself on their radar and show your enthusiasm for the role.
We think you need these skills to ace Parts Administrator in England
Some tips for your application 🫡
Show Off Your Organisational Skills: In your application, make sure to highlight your organisational skills. We want to see how you can manage multiple tasks and prioritise effectively, especially in a fast-paced environment like ours.
Tailor Your Experience: Don’t just list your previous jobs; tailor your experience to match the Parts Administrator role. If you've worked in the construction industry or have relevant admin experience, let us know how that makes you a great fit!
Be Clear and Concise: When writing your application, keep it clear and to the point. We appreciate straightforward communication, so avoid fluff and get straight to what makes you the ideal candidate for this role.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Kelleher Group
✨Know Your Stuff
Make sure you brush up on your knowledge of the construction industry and the specific requirements of the Parts Administrator role. Familiarise yourself with common materials, parts, and equipment used in M&E and Gas works, as well as the job management systems that might be in use.
✨Show Off Your Organisational Skills
During the interview, highlight your organisational skills by sharing examples of how you've successfully managed multiple tasks or projects in a fast-paced environment. Be ready to discuss how you prioritise workloads and ensure timely job completion.
✨Demonstrate Strong Communication
Since this role involves liaising with clients, engineers, and suppliers, practice articulating your thoughts clearly. Prepare to discuss how you've handled difficult conversations or complaints in the past, showcasing your exceptional telephone manners and ability to build rapport.
✨Be Punctual and Prepared
Arrive on time for your interview and bring any necessary documents, such as your CV and references. Being punctual shows that you value timekeeping, which is crucial for this role. Also, prepare some questions about the company and the team to show your genuine interest.