At a Glance
- Tasks: Be the friendly face of our office, managing calls and supporting clients.
- Company: Join a growing professional services organisation in a supportive team.
- Benefits: Competitive salary, private medical insurance, and a company iPad.
- Other info: Full training provided; perfect for those looking to develop their career.
- Why this job: Make a real impact in a dynamic environment with career growth opportunities.
- Qualifications: Previous office experience and excellent communication skills are essential.
The predicted salary is between 13.53 - 13.53 £ per hour.
Keenan Recruitment is delighted to be partnering with a well‑established and growing professional services organisation in Newtownards to recruit an experienced Office Co‑ordinator & Receptionist. This is an excellent opportunity to join a friendly, supportive and forward‑thinking team where you will play a key role in the smooth day‑to‑day running of the office. The successful candidate will be one of the first points of contact for clients and visitors, whilst also providing valuable administrative support across a range of business functions. This varied position would suit a highly organised, personable and proactive individual who enjoys working in a busy office environment and takes pride in delivering excellent customer service.
The Role
- Reception & Client Support
- Welcoming clients and visitors in a professional and friendly manner
- Managing incoming calls and directing enquiries appropriately
- Monitoring and managing shared email inboxes
- Ensuring messages and communications are passed promptly to the relevant team members
- Providing a professional and welcoming front‑of‑house experience
- Office Administration
- Managing incoming and outgoing post
- Scanning, filing and maintaining electronic records
- Supporting document management and internal filing systems
- Ordering office supplies and stationery
- Assisting with general office administration and organisational tasks
- Client & Compliance Administration
- Supporting client onboarding processes
- Assisting with Anti‑Money Laundering (AML) checks and compliance procedures
- Liaising with external agencies and stakeholders where required
- Assisting with statutory and regulatory administration
- Supporting client account setup and maintenance activities
- Managing client correspondence and documentation requests
- Operational Support
- Arranging appointments and meetings
- Assisting with meeting preparation and administration
- Taking notes and minutes when required
- Supporting team events and business activities
- Providing additional administrative support to management and colleagues
About You
- Previous office administration experience
- Excellent communication and interpersonal skills
- Strong organisational skills and attention to detail
- The ability to prioritise workload and manage multiple tasks effectively
- A professional and confident approach when dealing with clients
- A proactive and positive attitude
- The ability to work independently and as part of a team
- High levels of discretion and confidentiality
- Good working knowledge of Microsoft Office, including Outlook, Word and Excel
- A willingness to learn new systems and processes
Experience within a professional services, accountancy or client‑focused office environment would be advantageous but is not essential, as full training will be provided.
What's on Offer?
- Competitive salary, negotiable depending on experience
- Private medical insurance
- Company iPad
- Full training and ongoing development
- A supportive and collaborative working environment
- Varied and interesting workload
- Opportunities for career development and progression
- The chance to become a valued member of a growing and successful local business
Apply Today
If you’re looking to develop your career within a supportive practice environment where your expertise and ideas will be valued, we’d love to hear from you. Contact Aideen Duggan for a confidential chat T:02890021616 or perm@keenanrecruitment.co.uk
Office Co-Ordinator & Receptionist (Experienced) in Newtownards employer: Keenan Recruitment
Join a well-established and growing professional services organisation in Newtownards, where you will be part of a friendly and supportive team dedicated to delivering excellent customer service. With competitive salaries, private medical insurance, and opportunities for career development, this role as an Office Co-Ordinator & Receptionist offers a dynamic work environment that values your contributions and fosters personal growth.
StudySmarter Expert Advice🤫
We think this is how you could land Office Co-Ordinator & Receptionist (Experienced) in Newtownards
✨Tip Number 1
Get to know the company before your interview! Research their values, culture, and recent news. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are with your answers, the more confident you'll feel during the actual interview.
✨Tip Number 3
Dress the part! Make sure your outfit is professional and fits the company's vibe. First impressions matter, and looking polished can give you an edge over other candidates.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in showing your appreciation and keeping you fresh in their minds. Plus, it’s a great chance to reiterate your enthusiasm for the role!
We think you need these skills to ace Office Co-Ordinator & Receptionist (Experienced) in Newtownards
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Co-Ordinator & Receptionist role. Highlight your relevant experience and skills that match the job description, like your organisational skills and customer service experience.
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to showcase your personality and explain why you’re the perfect fit for the team. Mention specific examples of how you've excelled in similar roles.
Show Off Your Communication Skills:Since this role involves a lot of client interaction, make sure your written application reflects your excellent communication skills. Keep it clear, concise, and professional while still being friendly.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Keenan Recruitment
✨Know the Company
Before your interview, take some time to research the company. Understand their values, mission, and the services they provide. This will not only help you answer questions more effectively but also show that you're genuinely interested in being part of their team.
✨Showcase Your Organisational Skills
As an Office Co-Ordinator & Receptionist, being organised is key. Prepare examples from your past experience where you've successfully managed multiple tasks or improved office efficiency. This will demonstrate your ability to handle the varied responsibilities of the role.
✨Practice Your Communication
Since you'll be the first point of contact for clients and visitors, practice your communication skills. Role-play common scenarios with a friend or family member, focusing on how to greet clients and handle inquiries professionally and warmly.
✨Prepare Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful questions about the team dynamics, training opportunities, or the company's future plans. This shows your enthusiasm and helps you gauge if the company is the right fit for you.
