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- Tasks: Shape student and staff experiences by delivering accurate timetables.
- Company: Join Keele University, a diverse and inclusive workplace.
- Benefits: Competitive pay, generous leave, professional development, and wellness perks.
- Other info: Flexible working options and excellent career growth opportunities.
- Why this job: Make a real impact during an exciting transformation in timetabling.
- Qualifications: Experience in timetabling operations and strong communication skills required.
The predicted salary is between 28000 - 36000 £ per year.
Grade 6, £32,080 – £37,694 (Incremental progression) Full Time, Fixed Term until end of December 2026
Agile working (blend of home and office based)
The Opportunity
Join us as a Timetabling Officer and play a key role in shaping the student and staff experience. We\’re looking for a proactive and detail-oriented individual to help deliver accurate and efficient timetables across the University. In this collaborative role, you\’ll coordinate scheduling activities, liaise with academic and professional services teams, and support the resolution of complex timetabling issues. You’ll also have the opportunity to gain valuable experience in people management by leading two Timetabling Administrators.
As Keele embarks on a major Timetabling Project, you’ll help maintain high service standards during a time of exciting transformation. If you\’re organised, a great communicator, and ready to make a difference, we’d love to hear from you.
You will have experience in successful timetabling operations, preferably in an organisation on comparable size and complexity and of utilising timetabling systems. Experience of undertaking large scale data gathering and analysing data to present to a range of audiences. Experience of developing and evaluating processes and preparing an action plan from start to finish. You will have experience of both working independently and as part of a team and of supervising staff, however experience of previous formal line management is not expected. You will be able to inspire and motivate staff and have excellent communication skills which allow you to build relationships across teams and with staff of all levels.
You will have excellent organisational skills, with a high attention to detail and accuracy and be able to balance competing demands alongside managing the expectations of a range of stakeholders. You will be expected to have a high level of competence in using Microsoft Office software, understand the importance of data security and be committed to continuous improvement and professional development.
The Benefits
The University recognises that its success depends upon the contribution and dedication of its talented staff. In return, we have a competitive benefits package available, including:
- Competitive rate of pay with annual increments within the grade
- Generous annual leave entitlement with opportunities to purchase additional leave
- Excellent staff pension scheme
- Access to continued personal, professional and career development
- On site outstanding nursery
- Discounted health & fitness facilities on site
- Cycle to work scheme (subject to eligibility)
Please note that the starting salary will typically be at the bottom of the pay scale shown above
The University is committed to operating flexible working practices wherever possible.
The University
Further information can be found at the Keele University about page: please refer to the university website for details.
Keele University values equality and diversity across our workforce and to ensuring our staff community is reflective of the diversity of our student population. In support of these commitments the University welcomes applications from individuals of Black, Asian and Global Ethnic Majority backgrounds for all roles.
How to Apply
For full post details and to find out more about working at Keele please click the Apply button above.
Keele University employees wishing to apply should login to Employee Self Service and click on the View current vacancies link.
For informal enquiries may be addressed to Hannah Gee (Head of Timetabling and Attendance) h.gee@keele.ac.uk. Applications to this address will not be accepted.
Closing Date: 28th September 2025
Interviews will be held on: 9th October 2025
Post reference: KU00004724
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Timetabling Officer employer: Keele University
Contact Detail:
Keele University Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Timetabling Officer
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Keele University on LinkedIn. A friendly chat can give us insider info about the role and help us stand out in the application process.
✨Tip Number 2
Prepare for the interview by practising common questions related to timetabling and data management. We should also think of examples from our past experiences that showcase our organisational skills and attention to detail.
✨Tip Number 3
Show off our communication skills! During the interview, we can demonstrate how we’ve successfully liaised with different teams in the past. This will highlight our ability to build relationships across various levels.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure our application gets noticed. Plus, we can keep an eye on any updates or additional roles that might pop up.
We think you need these skills to ace Timetabling Officer
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience in timetabling operations. We want to see how your skills align with the role, so don’t hold back on showcasing your relevant achievements!
Show Off Your Communication Skills: As a Timetabling Officer, you'll be liaising with various teams. Use your application to demonstrate your excellent communication skills. Share examples of how you've built relationships and resolved issues in the past – we love a good story!
Be Detail-Oriented: Attention to detail is key in this role. When filling out your application, double-check for any typos or errors. We appreciate candidates who take the time to ensure their submissions are polished and professional.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It’s the best way to ensure your application gets into the right hands, and we can’t wait to see what you bring to the table!
How to prepare for a job interview at Keele University
✨Know Your Timetabling Stuff
Make sure you brush up on your knowledge of timetabling operations and systems. Be ready to discuss your previous experiences and how they relate to the role. Think about specific examples where you've successfully managed schedules or resolved complex issues.
✨Show Off Your Communication Skills
As a Timetabling Officer, you'll need to liaise with various teams. Prepare to demonstrate your communication skills during the interview. You could share examples of how you've built relationships across teams or handled stakeholder expectations in the past.
✨Be Organised and Detail-Oriented
Highlight your organisational skills and attention to detail. Consider bringing a portfolio of your work or examples of timetables you've created. This will show that you can balance competing demands and maintain high service standards.
✨Emphasise Continuous Improvement
The role requires a commitment to continuous improvement. Be prepared to discuss how you've evaluated processes in the past and what action plans you've implemented. This shows you're proactive and dedicated to enhancing efficiency.